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Published 6 Apr 2023, 13:28 BST

Official UK procurement notice

BHCC Legal Case Management System

Official notice

Authority: Brighton and Hove City Council (Local council)

ServicesAward procedure without prior publication of a call for competition
Sectors: IT Services & Software (72) Delivery: South East (UKJ)
Awarded value£241,540published contract · exc. VAT
Awarded 20 Mar 2023no call for competition
Awarded to CIVICA UK LIMITED
Contract term 1 Apr 2023 to 27 Oct 2027Contracts Finder. This notice did not publish these dates.
Notice summaryFrom the published notice

Brighton & Hove City Council require a software as a service for its Legal Services department that can: This is a call off under the KCS framework.

What is being bought

Published requirement description

Brighton & Hove City Council require a software as a service for its Legal Services department that can:

  • Manage the large volumes of data generated by the legal teams into individual matters.
  • Create documents or templated emails utilising merged fields
  • Integrates with Outlook and Word
  • Ability to time record on individual matters
  • Produce reports on matters by case type, client, Fee earner, Team etc
  • Create bundles of documents that are fully compliant with the requirements of the courts.

This is a call off under the KCS framework.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: South East
Extensions: There is an option to extend by two periods of 12 months each.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £241,5401 contract exc. VAT
Bids received 1
Contracts signed 1latest 20 Mar 2023
Awarded toValueDateStatus
CIVICA UK LIMITED1 Apr 2023 – 27 Oct 2027£241,540 †—Awarded

Contracts

  • Contract 010165-2023-1 · CIVICA UK LIMITED

    Signed
    20 Mar 2023
    Value
    £241,540
    Period
    1 Apr 2023 – 27 Oct 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids———

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
6 Apr 2023, 13:28 BST
Last source update
6 Apr 2023, 13:28 BST
FTS notice number
2023/S 000-010165
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
South East (UKJ)
Official registry OCID
ocds-h6vhtk-03bd52 Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

A call off contract was awarded under the KCS Framework Y200011 and therefore a prior opportunity notice is not required in line with regulations.

Publisher note: This was a direct award process, meeting the criteria under the KCS Framework Y20011.

How it was run

Official notice
Submission deadline
—

Timeline

1 Apr 2023 → 27 Oct 2027 · 3 dates
  1. Contract startsContracts Finder. This notice did not publish a start date.
    1 Apr 2023, 00:00 BST
  2. Notice published
    6 Apr 2023, 13:28 BST
  3. Today
    5 Nov 2026
  4. Contract endsin 356 days · Contracts Finder. This notice did not publish an end date.
    27 Oct 2027, 23:59 BST

Contracting authority & participating public bodies

Brighton & Hove City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Hove Town Hall,Norton Road, HOVE, South East, BN33BQContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.