Official UK procurement notice
BFI London Film Festival Print Branding Services
Authority: British Film Institute (Charity / VCSE)
Sectors: Printed matter and related products (22)Business Services & Consultancy (79) Delivery: London (UKI)
Published estimate£300,000≈ £150k / year · £360,000 inc. VAT
Submissions closed 13 Feb 2026awarded 22 Jun 2026
Award (standstill) to Newman Displays Ltd
Contract term 2 yrsends 2 Aug 2028 · up to 2 Aug 2032 with extensions · starts 3 Aug 2026
What is being bought
Published requirement descriptionThe BFI London Film Festival (bfi.org.uk/lff ↗) is the United Kingdom’s largest public film event and takes place over 12 days every October in London and around the UK.
We are tendering for a provider for a full-service solution for event branding print, installation and de-rig during the BFI London Film Festival.
- The authority expects to re-tender this requirement around 21 Jan 2028, 23:59 GMT.
- How the procedure runs: Procurement Specific Questionnaire to be completed and then successful suppliers taken through to ITT stage.
CPV: Bespoke printed matter · Digital printing services · Printing and related services · Printing services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£300,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
- Simple description: Quality 60% and Value 40%
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 21 Jan 2028
- First published
- 21 Jan 2026, 13:52 GMT
- Last source update
- 22 Jun 2026, 14:25 BST
- Award evaluation window
- Submission end – 6 May 2026
- Authority reference
2026/462- FTS notice number
2026/S 000-005315- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060b23Find a Tender
- How it runs
Procurement Specific Questionnaire to be completed and then successful suppliers taken through to ITT stage.
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Requests to participate (first stage)
- 13 Feb 2026, 12:00 GMT
- Submission deadline
- 13 Feb 2026, 12:00 GMT
- Clarification deadline
- 6 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
21 Jan 2026 → 3 Aug 2026 · 8 dates- Tender notice published281 days ago21 Jan 2026, 13:52 GMT
- Clarification questions by265 days ago6 Feb 2026, 12:00 GMT
- Submission deadline258 days ago13 Feb 2026, 12:00 GMT
- Award decision expected by175 days ago6 May 2026, 23:59 BST
- Assessment summaries sent129 days ago22 Jun 2026, 00:00 BST
- Latest notice published129 days ago22 Jun 2026, 14:25 BST
- Standstill ends119 days ago1 Jul 2026, 23:59 BST
- Contract starts87 days ago3 Aug 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 21 Jan 2026- Tender notice published21 Jan 2026, 13:52 GMTUK4
- Contract award notice published22 Jun 2026, 14:25 BSTUK6
- Status changed to complete22 Jun 2026, 14:25 BST
- Contract signature expected8 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £11 award exc. VAT
Bids received 33 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Newman Displays LtdSME13 Jul 2026 – 12 Jul 2028 · up to 11 Jul 2032Extensions: 4 no 1 yearly extensions available. | £1 | 22 Jun 2026standstill to 1 Jul 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- NEWMAN DISPLAYS LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please register here to download documents.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender