Find a TenderClosed
Published 11 Feb 2021, 14:32 GMT

Official UK procurement notice

BFC Audio Visual & Communications Equipment Support & Supply Package

Official notice

Authority: UK Strategic Command - British Forces Cyprus

ServicesOpen procedure
Published estimate£495,000≈ £165k / year
Submissions closed 23 Mar 2021
Contract term 3 yrsends 2 May 2024 · extension options published · starts 3 May 2021

What is being bought

Published requirement description

The Head Quarters (HQ) British Forces Cyprus (BFC) have a requirement to provide first line IT support and maintenance to audio visual and communications equipment for three years, with the option to extend for up to two yeasr. There is also the option for two years of new equipment supply.

CPV: Audio equipment accessories · Audio-visual equipment · Audio-visual materials · Repair and maintenance services · Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment · Television and audio-visual equipment

The lotProcurement structure

single lot · value published
Lot #1The HQ BFC have a requirement to provide first line IT support and maintenance to AV…Renewal 3 yrsPublished value£495,000

The HQ BFC have a requirement to provide first line IT support and maintenance to AV and communications equipment, for three years with an option to extend up to two years. There is also an optional two years new equipment supply.

Contract period: 3 May 2021 – 2 May 2024 (3 yrs)
Delivery listed: Cyprus (CY) · ΚΥΠΡΟΣ
Extensions: This Contract is for three (3) years, with the option to extend for up to two (2) years · Not known at this stage.Variant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Economic & financial standing

    Economic and financial standing will be assessed in line with the SAQ based on the financial information submitted by potential suppliers.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
11 Feb 2021, 14:32 GMT
Last source update
11 Feb 2021, 14:32 GMT
Award evaluation window
23 Mar 2021 – …
Authority reference
701478382
FTS notice number
2021/S 000-002809
Classification (CPV)
Audio equipment accessoriesAudio-visual equipmentAudio-visual materialsRepair and maintenance servicesRepair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipmentTelevision and audio-visual equipment
Delivery area
Cyprus (CY)
Official registry OCID
ocds-h6vhtk-029260 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification. https://www.gov.uk/government/publications/government-security-classifications Advertising Regime- This contract opportunity is published in the GOV.UK Find a Tender site (find-tener-service.gov.uk/search),the MoD Defence Contracts Bulletin and www.dcocontracts.gov.uk. The Cyber RIsk Profile for this requirement identified by the Cyber Risk Assessment is LOW (Reference - RAR-FZWY49XZ). Contractors bidding for this requirement must complete a Supplier Assurance Questionnaire (SAQ). Contractors can complete the SAQ by following the below link and inputting reference RAR-FZWY49XZ. https://supplier-cyber-protection.service.gov.uk/ Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on http://www.dcocontracts.mod.uk. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Suppliers must log in, go to your Response Manager and add the following Access Code: 2K7FF53696. Please ensure you follow any instruction provided to you here. The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity. Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents. If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing [email protected] or Telephone 0800 282 324. GO Reference: GO-2021211-DCB-17776554

How it was run

Official notice
Submission deadline
23 Mar 2021
Submission channel
{"written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
23 Mar 2021, 12:00 GMT

Timeline

11 Feb 2021 → 3 May 2021 · 4 dates
  1. Notice published
    11 Feb 2021, 14:32 GMT
  2. Submission deadline
    23 Mar 2021
  3. Bids opened
    23 Mar 2021, 12:00 GMT
  4. Contract starts
    3 May 2021, 00:00 BST

Contracting authority & participating public bodies

UK Strategic Command - British Forces Cyprus

Contracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsDefence C Block, HQ BFC, Episkopi, CY, BFPO 53Contact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • UK Strategic Command Commercil - British Forces CyprusReview body EpiskopiContact email, phone
Process and specification contact points (1)
  • Ministry of DefenceProcess contact point Episkopi, CYContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria