Official UK procurement notice
Bespoke Printing Services · UK public procurement notice
Procurement agent: Cardiff and Vale University Health Board·On behalf of: Velindre University NHS Trust
What is being bought
Published requirement descriptionIn 2021, Procurement Services undertook a review of expenditure relating to printed stationery across the Health Board. The review identified ongoing demand for a range of bespoke printed materials including, but not limited to:
- Community Nursing Drug Charts
- Ward Control Drug Books
- Specimen Bags
- Hospital Register Books
- Insulin Adult Prescription Charts
- Patient Risk Assessment and Care Documentation
- Clinical Pathway Forms
- Laboratory and Referral Forms
- Prescription and Administration Records
Although there has been a strategic push to digitise paper-based documentation, which accelerated following the COVID-19 pandemic, a number of essential clinical and operational documents remain in hard copy format for governance, regulatory, and operational reasons.
These products are utilised across multiple Clinical Boards and departments Health Board wide. Annual expenditure has reduced in recent years due to digitisation; however, there remains a consistent and essential requirement for bespoke, compliant, high-quality printed stationery.
The Health Board is now seeking to establish a compliant contract via a competitive open tender to ensure value for money, resilience of supply, quality assurance, and continued service continuity.
The Health Board requires a single supplier (or suitably structured solution) to provide the following. It is important to state that these items are held as unpaid stock for same and next day delivery to various hospital sites and wards:
- No preliminary market engagement: Challenge to Transparency Notice which resulted in the termination of the Procurement and moved to Open Tender procedure.
CPV: Printed matter and related products
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£330,000
- Economic & financial standing
Please see ITT: itt_126660
- Technical & professional ability
Please see ITT: itt_126660
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Appendix F - Bidder Response Document: 40%
- Appendix G - Commercial Response - Bespoke Printing Services: 60%
Published award criteria (2)
- Appendix G - Commercial Response - Bespoke Printing Services : Please ensure that the values submitted in every column are correct. Any mistakes may not be changed once the tender has closed. If you submit an incorrect price, unit of measure, Cardiff & Vale Procurement Services reserves the right to accept your published submission as your tender prices and subsequent revisions may not be accepted.
- Appendix F - Bidder Response Document: This document sets out the information which is required by the Health Board in order to assess the suitability of potential suppliers (the "Bidder") in terms of their technical knowledge and experience, capability/capacity, organisational and financial standing to meet the Requirement.
- Economic & financial standing
Please see ITT: itt_126660
- Technical & professional ability
Please see ITT: itt_126660
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 7 Aug 2026, 14:03 BST
- Last source update
- 7 Aug 2026, 14:03 BST
- Award evaluation window
- Submission end – 1 Oct 2026
- Authority reference
CAV-FTS-62904- FTS notice number
2026/S 000-075324- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06df2cFind a Tender
How it was run
Official notice- Submission deadline
- 1 Sept 2026, 14:00 BST
- Clarification deadline
- 25 Aug 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All tender submissions will come through eTenderWales Bravo platform. To access the tender please use the description or the Invitation to Tender reference that follows: ITT: itt_126660 - Bespoke Printing Services
Timeline
7 Aug 2026 → 1 Nov 2026 · 5 dates- Tender notice published80 days ago7 Aug 2026, 14:03 BST
- Clarification questions by62 days ago25 Aug 2026, 16:00 BST
- Submission deadline55 days ago1 Sept 2026, 14:00 BST
- Award decision expected by25 days ago1 Oct 2026, 23:59 BST
- Today26 Oct 2026
- Contract startsin 5 days1 Nov 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published7 Aug 2026, 14:03 BSTUK4
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- Velindre University NHS TrustBeneficiary authority
- NHS Wales Shared Services PartnershipsProcuring entityNWSSP are managing the procurement on behalf of Cardiff and Vale UHB
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please see specification of requirements.
- Technical specifications Please see ITT: itt_126660
Notices published for this procedure
- Tender notice Tender notice on Find a Tender