Official UK procurement notice
BCU-OJEU-57084- Service, Maintenance and Reconditioning of Wheelchairs and Associated Equipment within Betsi Cadwaladr University Health Board
Procurement agent: NHS Wales Shared Services Partnership·On behalf of: Betsi Cadwaladr University Health Board
What is being bought2 lots · detail below
Published requirement descriptionBetsi Cadwaladr University Health Board (referenced to from here on in as BCUHB) are seeking to appoint a suitably qualified and experienced contractor to provide the Service, Maintenance and Reconditioning of Wheelchairs and associated items across the Health Board.
The Health Board require a fully comprehensive package to be provided by the successful supplier- a detailed breakdown of the requirement is included within the Specification document that accompanies this Invitation to Tender.
The requirement is split into two (2) specified lots:
Lot 1- Service and Maintenance of Wheelchairs and Associated Equipment
Lot 2- Reconditioning of Wheelchairs and Associated Equipment
The term of the contract will be 3 years with an option to extend, at the sole discretion of the Contracting Authority, for two additional 12 month periods.
Betsi Cadwaladr Health Board recognises the importance of the Welsh language to the communities it serves. Consequently, responses to an invitation to quote or tender will be accepted in Welsh as well as English. However, please note that tender responses submitted only in Welsh will be translated by the Health Board into English before consideration. Those involved in translating the document will be barred from taking decisions on awarding tenders.
Full details outlining the scope of the works are contained within the eTender Wales Invitation to Tender.
The tender will be awarded to the most economically advantageous tender based on 40% quality and 60% cost as detailed in the ITT document.
Please note that the tender closing date is 11/03/2025 at midday and any late submissions will not be considered.
The etenderwales bravosolution ref: project_57084 and itt_115299. Please direct all queries relating to this tender via the messaging function of the Bravo portal.
More details can be found at etenderwales.bravosolution.co.uk ↗
CPV: Invalid carriages and wheelchairs · Invalid carriages, wheelchairs and associated devices · Motorised wheelchairs · Parts and accessories for invalid carriages and wheelchairs · Parts and accessories for wheelchairs · Repair and maintenance services of wheelchairs · Wheelchair frames · Wheelchair seats · Wheelchair tyres · Wheelchair wheels · Wheelchairs
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Fully Comprehensive Service and MaintenanceAwardedRenewal
Lot #2Reconditioning of Wheelchairs and Associated EquipmentAwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- price: 60%
Published award criteria (2)
- Technical: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Jan 2025, 09:00 GMT
- Last source update
- 13 May 2026, 14:01 BST
- Award evaluation window
- 11 Mar 2025 – …
- Authority reference
BCU-OJEU-57084- FTS notice number
2026/S 000-043934- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04d69fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Key Performance Indicators (KPI’s) will be used as part of the contract to monitor performance. A copy of the KPI’s will be discussed upon award of this tender
Publisher note: (WA Ref:164947)
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/home.html ↗
- Submission deadline
- 11 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 11 Mar 2025, 12:00 GMT
Timeline
11 Mar 2025 → 13 May 2026 · 3 dates- Submission deadline11 Mar 2025, 12:00 GMT
- Bids opened11 Mar 2025, 12:00 GMT
- Notice published162 days ago13 May 2026, 14:01 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete13 May 2026, 14:01 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Fully Comprehensive Service and Maintenance1 award | |||
| Ross Auto Engineering Ltd t/a Ross CareSME | £4,025,593 † | — | Awarded |
| Lot 2 · Reconditioning of Wheelchairs and Associated Equipment1 award | |||
| Ross Auto Engineering Ltd t/a Ross CareSME | £533,422 † | — | Awarded |
Contracts
Lot 1- Fully Comprehensive Service and Maintenance · Ross Auto Engineering Ltd t/a Ross CareSME
- Signed
- 1 Aug 2025
- Value
- £4,025,593
- Status
- active
Lot 2- Reconditioning of Wheelchairs and Associated Equipment · Ross Auto Engineering Ltd t/a Ross CareSME
- Signed
- 1 Aug 2025
- Value
- £533,422
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fully Comprehensive Service and Maintenance | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 2 · Reconditioning of Wheelchairs and Associated Equipment | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeClients of the procurement agent
- Betsi Cadwaladr University Health BoardBeneficiary authority
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- ROSS AUTO ENGINEERING LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria