Find a TenderAwarded

Published 29 Jun 2021, 15:04 BST

Official UK procurement notice

BCU-OJEU-47481 Grounds Maintenance Service at BCU (West & Central)

Procurement agent: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)·On behalf of: BETSI CADWALADR UNIVERSITY HEALTH BOARD

2 lotsServicesOpen procedureSME suitable

Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Wales (UKL11)

Published estimate£400,000total for 2 lots

Submissions closed 26 Jul 2021awarded 22 Nov 2021

Awarded to A E & A T Lewis Ltd, Mitie Landscapes2 awards

What is being bought2 lots · detail below

Published requirement description

The requirement is for Grounds Maintenance services, including but not limited to grass cutting, litter clearance and maintenance of trees & shrubs, for all sites in the West & Central regions of BCUHB.

CPV: Grounds maintenance services

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot

Lot #1BCU-OJEU-47481 Grounds Maintenance Service at BCU (West)Awarded

Delivery: Wales

Variant bids: not allowed

77314000 Grounds maintenance services

Lot #2BCU-OJEU-47481 Grounds Maintenance Service at BCU (Central)Awarded

Delivery: Wales

Variant bids: not allowed

77314000 Grounds maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 40%Price: 60%

Published sub-criteria (2)

Technical: 40%
price: 60%

Published award criteria (2)

Technical: 40
Price: 60

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 29 Jun 2021, 15:04 BST
Last source update: 14 Mar 2022, 15:49 GMT
Award evaluation window: 26 Jul 2021 – …
Authority reference: BCU-OJEU-47481
FTS notice number: 2022/S 000-006883
Classification (CPV): Grounds maintenance services
Delivery area: Wales (UKL11)
Official registry OCID: ocds-h6vhtk-02c16c Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (WA Ref:116893)

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/home.html ↗

Submission deadline: 26 Jul 2021, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 26 Jul 2021, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/home.html ↗

Timeline

26 Jul 2021 → 14 Mar 2022 · 3 dates

Submission deadline
26 Jul 2021, 12:00 BST
Bids opened
26 Jul 2021, 12:00 BST
Notice published
14 Mar 2022, 15:49 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
14 Mar 2022, 15:49 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £411,6462 contracts exc. VAT

Bids received 77 from SMEs

Contracts signed 2latest 22 Nov 2021

Awarded to	Value	Date	Status
Lot 1 · BCU-OJEU-47481 Grounds Maintenance Service at BCU (West)1 award
A E & A T Lewis LtdSME	£262,130 †	—	Awarded
Lot 2 · BCU-OJEU-47481 Grounds Maintenance Service at BCU (Central)1 award
Mitie Landscapes	£149,516 †	—	Awarded

Contracts

BCU-OJEU-47481 Grounds Maintenance Service at BCU (West) · A E & A T Lewis LtdSME
Signed
22 Nov 2021
Value
£262,130
Status
active
BCU-OJEU-47481 Grounds Maintenance Service at BCU (Central) · Mitie Landscapes
Signed
22 Nov 2021
Value
£149,516
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · BCU-OJEU-47481 Grounds Maintenance Service at BCU (West)	4bids · 4 electronic	4	—	—
2 · BCU-OJEU-47481 Grounds Maintenance Service at BCU (Central)	3bids · 3 electronic	3	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Procurement agentBody governed by public lawHealth Alder House, St Asaph, UK, LL17 0JLContact email Published organisation website ↗

Clients of the procurement agent

BETSI CADWALADR UNIVERSITY HEALTH BOARDBeneficiary authority

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

2 commercial parties on the notice

A E & A T Lewis LtdAwarded supplier Rhoslan Yard, Llangwyllog, Llangefni, Wales, LL777PXContact phone
MITIE LANDSCAPES LTDAwarded supplier Washbrook House, Lancastrian Office Centre,, Talbot Road, Trafford, Manchester, North West, M320FPContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria