Find a TenderAwarded

Published 4 Feb 2021, 22:56 GMT

Official UK procurement notice

BBC Records Management, Storage & Retrieval

Official notice

Authority: The British Broadcasting Corporation (BBC)

ServicesOpen procedure

Sectors: Supporting and auxiliary transport services; travel agencies services (63) Delivery: UK

Published value£600,000published on the single lot · exc. VAT

Submissions closed 8 Mar 2021awarded 31 Aug 2021

Awarded to Restore PLC

What is being bought

Published requirement description

The BBC was looking to purchase secure records management and archival storage and retrieval services

CPV: Records management · Storage and retrieval services

The lotProcurement structure

single lot · value published

Lot #1The purchase of secure records management and archival storage and retrieval servicesAwardedPublished value£600,000

Delivery: UK

Extensions: The Contract will have an initial term of three (3) years, with 2x 12 month options to extend, upto maximum of five (5) years.Variant bids: not allowed

79996100 Records management

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 85Price: 100Social value: 5

Published sub-criteria (8)

System Databases: 15
Operational Ability: 25
Service and Delivery: 30
Accessibility: 5
Ethical Policy: 5
Exit Strategy: 5
price: 100
Corporate Social Responsibility: 5

Published award criteria (9)

System Databases: 15%
Operational Ability: 25%
Implementation and Mobilisation: `10%
Service and Delivery: 30%
Corporate Social Responsibility: 5%
Accessibility: 5%
Ethical Policy: 5%
Exit Strategy: 5%
Price: 100%

Conditions of participation1

Suitability
Please register your interest in this project by taking the following steps: 1 - Register your company on the Jaggaer e-Tendering portal (this is only required once): 1.1 Go to bbc.bravosolution.co.uk ↗ 1.2 - Click the link on the login page to register. 1.3 Accept the terms and conditions and click 'Continue'. 1.4 - Enter your correct business and user details. 1.5 - Note the username you chose and click 'Save' when complete. 1.6 - You will shortly receive an email with your temporary password. 2 - Express an interest in the tender: 2.1 - Login to the portal with the username/password. 2.2 - Click the 'PQQs/ITTs Open to all Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier). 2.3 - Click on the relevant PQQ/ITT to access the content. 2.4 - Click the 'Express Interest' button at the top of the page. This will move the PQQ/ITT into your 'My PQQs/My ITTs page. (This is a secure area reserved for your projects only. 2.5 - You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ITT Details' box. 3. Responding to the tender: 3.1 - Click 'My Response' under PQQ/ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining). 3.2 - You can now use the 'Messages' function to communicate with the buyer and seek any clarification. 3.3 - Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT. There m…

What this means for your bid

Price carries 100 of 190 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 4 Feb 2021, 22:56 GMT
Last source update: 7 Sept 2021, 22:45 BST
Award evaluation window: 8 Mar 2021 – …
FTS notice number: 2021/S 000-022206
Classification (CPV): Records managementStorage and retrieval services
Delivery area: UK
Official registry OCID: ocds-h6vhtk-029071 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Review and risk notes

Review procedure: As stated in the Public Contracts Regulations 2015. The applicable review time limits shall be as stated in Regulations 92 and 93 Public Contracts Regulations 2015.

Publisher note: In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on JAGGAER

Supplier login requiredLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 8 Mar 2021, 12:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 120 days from the deadline
Bids opened: 8 Mar 2021, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

bbc.bravosolution.co.uk ↗

Timeline

8 Mar 2021 → 7 Sept 2021 · 3 dates

Submission deadline
8 Mar 2021, 12:00 GMT
Bids opened
8 Mar 2021, 12:00 GMT
Notice published
7 Sept 2021, 22:45 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
7 Sept 2021, 22:45 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £600,0001 contract exc. VAT

Bids received 8

Contracts signed 1latest 31 Aug 2021

Awarded to	Value	Date	Status
Restore PLC	£600,000 †	—	Awarded

Contracts

BBC Records Management, Storage & Retrieval · Restore PLC
Signed
31 Aug 2021
Value
£600,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
8bids	—	—	—

Contracting authority & participating public bodies

The British Broadcasting Corporation (BBC)

Contracting authorityBody governed by public lawBroadcasting Broadcasting House, Portland Place, London, UK, W1A 1AAContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Business and Property Courts of England and Wales - TCC.Review body London

Bidders & participating suppliers

1 commercial party on the notice

RESTORE PLCAwarded supplier REDHILL, SURREY, UK

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria