TenderlineUK
Procurement Intelligence
Search
Find a TenderAwardedContract award notice
Published 16 May 2025, 15:56 BST

Official UK procurement notice

BBC Catering Services · UK public procurement notice

Official notice

Authority: BBC (British Broadcasting Corporation) (Public body)

ServicesCompetitive flexible procedureAbove threshold
Sectors: Hotel, restaurant and retail trade services (55) Delivery: UK
Published estimate£5,400,000≈ £1.7m / year · £5,400,000 inc. VAT
Submissions closed 20 Jun 2025awarded 9 Jun 2026
Awarded to BaxterStorey Limited
Contract term 3 yrs 2 moends 1 Jun 2029 · up to 1 Jun 2031 with extensions · starts 30 Mar 2026

What is being bought

Published requirement description

The BBC is seeking to procure catering services across 12 diverse locations, each with unique operational demands. Catering services improve staff well-being and create a positive work environment contributing to BBC operations' overall efficiency and experience. Recent operational challenges include fluctuating service volumes at larger sites, and consistently low volumes at smaller sites within the portfolio. Addressing these dynamics is critical to ensuring efficiency and sustainability across the estate. Catering services include staff restaurants, coffee shops, vending services, and corporate hospitality. The services are tailored to each site’s needs, ranging from weekday operations to 24/7 availability at specific locations. The BBC owns the major catering assets deployed across its estate and funds their maintenance through an approved supplier, managed by the Catering services Provider, ensuring operational reliability and compliance with necessary standards. As part of its ongoing efforts to optimise services, the BBC seeks to innovate and enhance these offerings while aligning with its core values of sustainability, inclusivity, and cost-efficiency. This is a single Lot requirement.

The Contract has a term of 3 years with expected commencement 05/10/2026, with extension option of 2 years.

The anticipated contract value will range from £4,200,000 to £5,400,000, including VAT.

  • How the procedure runs: Competitive Flexible procedure with Conditions of Participation (COP). The procedure will consist of the following stages: COP Invitation to Participate (ITP), ITT and Final Stage. For full details please refer to the Tender Documents.

CPV: Catering services for other enterprises or other institutions

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrs 2 moPublished value£5,400,000
Contract period: 30 Mar 2026 – 1 Jun 2029 (3 yrs 2 mo) · up to 1 Jun 2031 with extensionsValue: £5,400,000 exc. VAT · £5,400,000 inc. VAT
Delivery: UK
Extensions: Optional extension period of two years, at the BBC's sole discretion.Second stage: 3–4 candidates invited to tender
55523000 Catering services for other enterprises or other institutions
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    Tenderer is advised to refer to the Tender Documentation.

  • Technical & professional ability

    Tenderer is advised to refer to the Tender Documentation.

  • Condition of participation

    Yes

    shortlisting

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Merit/Quality: 60%
  • Pricing Schedule - Whole Life Cost (WLC): 40%
Published award criteria (2)
  • Pricing Schedule - Whole Life Cost (WLC)
  • Merit/Quality
Conditions of participation3
  • Economic & financial standing

    Tenderer is advised to refer to the Tender Documentation.

  • Technical & professional ability

    Tenderer is advised to refer to the Tender Documentation.

  • Condition of participation

    Yes

    shortlisting
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
16 May 2025, 15:56 BST
Last source update
11 Jun 2026, 14:17 BST
Award evaluation window
Submission end – 7 Feb 2026
Authority reference
PROC/2024/90/RL
FTS notice number
2025/S 000-022350
Latest notice
Contract award notice (UK6)
Classification (CPV)
Catering services for other enterprises or other institutions
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05162e Find a Tender
Contract terms summary

Tenderer is advised to refer to the Tender Documentation.

How it runs

Competitive Flexible procedure with Conditions of Participation (COP). The procedure will consist of the following stages: COP Invitation to Participate (ITP), ITT and Final Stage. For full details please refer to the Tender Documents.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Requests to participate (first stage)
20 Jun 2025, 14:00 BST
Submission deadline
20 Jun 2025, 14:00 BST
Clarification deadline
13 Jun 2025, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Please register your interest in this project by taking the following steps:

1 - Register your company on the Jaggaer eSourcing portal (this is only required once):

1.1 Go to bbc.bravosolution.co.uk ↗

1.2 - Click the link on the login page to register.

1.3 Accept the terms and conditions and click 'Continue'.

1.4 - Enter your correct business and user details.

1.5 - Note the username you chose and click 'Save' when complete.

1.6 - You will shortly receive an email with your temporary password.

2 - Express an interest in the tender:

2.1 - Login to the portal with the username/password.

2.2 - Click the 'PQQs Open to all Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).

2.3 - Click on the relevant PQQ to access the content.

2.4 - Click the 'Express Interest' button at the top of the page. This will move the PQQ into your

'My PQQs page. (This is a secure area reserved for your projects only.

2.5 - You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ Details'

box.

  1. Responding to the tender:

3.1 - Click 'My Response' under PQQ Details', you can choose to 'Create Response' or to

'Decline to Respond' (please give a reason if declining).

Page 5 to 7

3.2 - All Tender documentation can be found within the eTendering portal.

3.3 - Note the deadline for completion, and then follow the onscreen instructions to

complete the ITT. There may be a mixture of online and offline actions for you to perform

(there is detailed online help available).

3.4 You must then submit your reply using the 'Submit Response' button at the top of the

page. If you require any further assistance, please consult the online help, or contact the

Jaggaer eSourcing help desk.

  • * All questions relating to this tender should be submitted via the BBC's eSourcing portal

at bbc.bravosolution.co.uk ↗ * *

Timeline

16 May 2025 → 11 Jun 2026 · 7 dates
  1. Tender notice published
    16 May 2025, 15:56 BST
  2. Clarification questions by
    13 Jun 2025, 14:00 BST
  3. Submission deadline
    20 Jun 2025, 14:00 BST
  4. Award decision expected by261 days ago
    7 Feb 2026, 23:59 GMT
  5. Contract starts211 days ago
    30 Mar 2026, 00:00 BST
  6. Assessment summaries sent140 days ago
    9 Jun 2026, 00:00 BST
  7. Latest notice published137 days ago
    11 Jun 2026, 14:17 BST

Notice history

4 events · 2 releases on Find a Tender · since 16 May 2025
  1. Tender notice published
    16 May 2025, 15:56 BST
    UK4
  2. Contract award notice published
    11 Jun 2026, 14:17 BST
    UK6
  3. Status changed to complete
    11 Jun 2026, 14:17 BST
  4. Contract signature expected
    1 Jul 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £4,320,0001 award exc. VAT
Bids received 2
Named bidders 2published on the award notice
Awarded toValueDateStatus
BaxterStorey Limited5 Oct 2026 – 4 Oct 2029 · up to 4 Oct 2031Extensions: 1 x 1 option years.£4,320,0009 Jun 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders · 3 at stage one00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

BBC (British Broadcasting Corporation)

Contracting authorityPublic authority - sub-central government GB-PPON: PJRB-3233-GTQL Broadcasting House, Portland Place, London, London, W1A 1AAContact email

Bidders & participating suppliers

2 commercial parties on the notice · 1 awarded
  • Baxterstorey LimitedAwarded supplierGB-PPON: PWXZ-5178-NDNH 300 Thames Valley Park Drive, Reading, South East, RG6 1PTContact email, phone
  • SODEXO LIMITEDBidder / tendererGB-PPON: PDBX-1136-TDBQ One, Southampton Row, London, London, WC1B 5HA

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsAccess: Published as part of the Tender Documents at ITT stage.

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender