Official UK procurement notice
Bassaleg School ~ Cleaning Tender
Authority: Bassaleg School (Education)
What is being bought
Published requirement descriptionThe successful supplier will be required to provide cleaning services for Bassaleg School located in Newport, Wales.
The value of the contract is approximately £263,000 per annum.
Following significant investment in the school by both the Welsh Government and Newport City Council, the school offers state of the art facilities, including a new build ‘Adeilad Balch’ that was opened in September 2023. The investment increased the school capacity to 2,050 pupils and includes extensive dining facilities, learning spaces, classrooms, specialist teaching rooms and sports pitches.
The school vision, rooted in the mantra of’ Believing and Belonging’ is for all members of our community to both support and challenge each other to be the very best versions of ourselves in all aspects of our lives; that’s why we place such emphasis on our core values of being kind, respectful and honest.
The duration of the contract being offered is three years commencing on 1st August 2025 and concluding on 31st July 2028 and will be on a guaranteed performance basis offering a fixed annual subsidy to the school. There will be the option to extend the contract for a further term further term of three years.
This contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the school contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.
We are seeking a suitably experienced Supplier who has current experience of working within the Secondary school marketplace, ideally with a strong operational base within South Wales, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed during the contract term.
Please see SQ Document for further information.
To view this notice, please click here:
- How the procedure runs: 1.Participation and Written Tender Stage - suppliers must meet the conditions of participation set out in this Tender Notice to advance to the tender stage of the competition and also submit a signed Non-Disclosure Agreement. Tenders will only be marked if an overall combined score of 75% or more has been achieved on the Technical and Professional Ability section and additional question 8.2. The full tender documentation will be issued along with the SQ document and contract notice on the date specified within the timelines Tender stage responses will be assessed against the following weighted criteria: oCleaning Service Delivery15% oManagement10% oPeople 10% oService development10% oFinance30% oSocial Value 5% oPresentation – next stage20% 2.Presentation Stage – the contracting authority intends to shortlist the four highest scoring suppliers from the Written Tender Stage to present to the selection panel. The presentations will be scored according to the following criteria: •Confidence in the management team responsible for contract delivery (10%) •Demonstration of cleaning standards within school building. (5%) •Cultural fit (5%) 3.Preferred Supplier Stage The highest scoring supplier after presentations will be invited to: •Clarify or confirm any commitments made in their tender •To discuss and seek agreement on how proposals in their tender can best be applied to the service provision to maximise client benefit •To agree details of KPIs and commitments to be included in the contract
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£1,578,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (1)
- Quality: Long criteria description
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 14 Apr 2025, 16:05 BST
- Last source update
- 8 Jul 2025, 14:52 BST
- Award evaluation window
- Submission end – 17 Jun 2025
- FTS notice number
2025/S 000-015064- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-0502c4Find a Tender
- How it runs
1.Participation and Written Tender Stage - suppliers must meet the conditions of participation set out in this Tender Notice to advance to the tender stage of the competition and also submit a signed Non-Disclosure Agreement. Tenders will only be marked if an overall combined score of 75% or more has been achieved on the Technical and Professional Ability section and additional question 8.2.
The full tender documentation will be issued along with the SQ document and contract notice on the date specified within the timelines
Tender stage responses will be assessed against the following weighted criteria:
oCleaning Service Delivery15%
oManagement10%
oPeople 10%
oService development10%
oFinance30%
oSocial Value 5%
oPresentation – next stage20%
2.Presentation Stage – the contracting authority intends to shortlist the four highest scoring suppliers from the Written Tender Stage to present to the selection panel.
The presentations will be scored according to the following criteria:
•Confidence in the management team responsible for contract delivery (10%)
•Demonstration of cleaning standards within school building. (5%)
•Cultural fit (5%)
3.Preferred Supplier Stage
The highest scoring supplier after presentations will be invited to:
•Clarify or confirm any commitments made in their tender
•To discuss and seek agreement on how proposals in their tender can best be applied to the service provision to maximise client benefit
•To agree details of KPIs and commitments to be included in the contract
How it was run
Official notice- Submission deadline
- 12 May 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
14 Apr 2025 → 1 Aug 2025 · 6 dates- Tender notice published14 Apr 2025, 16:05 BST
- Submission deadline12 May 2025, 13:00 BST
- Award decision expected by17 Jun 2025, 00:59 BST
- Assessment summaries sent20 Jun 2025, 00:00 BST
- Latest notice published8 Jul 2025, 14:52 BST
- Contract starts1 Aug 2025
Notice history
4 events · 2 releases on Find a Tender · since 14 Apr 2025- Tender notice published14 Apr 2025, 16:05 BSTUK4
- Contract award notice published8 Jul 2025, 14:52 BSTUK6
- Status changed to complete8 Jul 2025, 14:52 BST
- Contract signature expected21 Jul 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MRS BUCKET CLEANING SERVICES LIMITEDSME1 Jun 2026 – 31 Jul 2031 | £1,578,000 | 20 Jun 2025 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders · 7 at stage one | 6 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Mrs Buckét Cleaning Services LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender