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Published 23 Mar 2023, 14:17 GMT

Official UK procurement notice

Barbican Fire Safety - M&E Consultant

Official notice

Authority: City of London Corporation (Local council)

ServicesOpen procedureSME suitable
Sectors: Architecture & Engineering (71) Delivery: London (UKI)
Published estimate£225,000exc. VAT3.3% above published estimate
Submissions closed 18 Apr 2023awarded 21 Jun 2023
Awarded to QODA Consulting Ltd

What is being bought

Published requirement description

The provision of M+E Consultant Services for RIBA stages 3 to 7 for the Barbican Arts Centre Fire Safety Project.

The M+E Consultant will assist in developing a strategy, schedule of works, anticipated construction cost, monitoring the works and handover and sign off for the project. The following is to be provided:

  • Leading the team on the design of systems etc, up to the end of RIBA Stage 3, to deliver the scope required to comply with the Current Building Standards, wherever possible.
  • Lead the team in providing the scope of works and tender documents.
  • Review tender submissions.
  • Provide technical input during the construction phase.
  • Review and comment on contractor’s proposals during the construction phase.
  • Input into the handover phase including checking all required documentation is submitted and is correct.
  • Ensure all statutory compliance is met throughout the development and execution of the project.
  • At the end of each RIBA stage assist the City in seeking approval from stakeholders.
  • The construction budget for this project is estimated at £11m.
  • This is a fixed fee appointment and is to include all expenses.
  • The works may be phased to deliver the requirements in order of priority.
  • Works are currently being carried out to improve the level of security at the Centre and this project will need to take account of and interface with these.
  • It is not the intention that the M+E Consultant is novated to the Contractor. At the City’s discretion, the M+E consultant may enter into an agreement with the Contractor to complete the design and assist in the delivery of the works. If the Consultant enters into this agreement, they must provide evidence to the City’s satisfaction that proper controls are put in place (e.g. separate and

discrete resources) to prevent any conflicts of interest arising.

  • The M+E Consultant will act as the Lead Designer
  • Account needs to be taken of the interface with other parts of the Barbican Estate and particularly the cinemas and exhibition halls.
  • Familiarisation with the Barbican’s Listed Building Management document.

CPV: Construction consultancy services · Mechanical and electrical engineering services

The lotProcurement structure

single lot · value published
Lot #1The Barbican Arts Centre is a complex of buildings in the City of London’s Barbican EstateAwardedPublished value£225,000

The Barbican Arts Centre is a complex of buildings in the City of London’s Barbican Estate. The facilities include a theatre, a small experimental theatre, a concert hall, a library, an art gallery, foyer space, cafes, bars and restaurants, a large conservatory, technical back of house areas, offices, car parking and a large central plant room. Large parts of the building are below ground level. A crescent forms part of the layout and at higher levels this contains residential units. The Arts Centre interfaces with other parts of the Barbican Estate including cinemas and exhibition halls, however these areas are not included in this scope of works.

The building was designed by Chamberlain, Powell and Bon, and was completed in the 1980s. It has since been listed. A project is being put in place to upgrade the fire safety of the building and comply with current standards wherever feasible.

This majority of the scope and value of this project concerns improvement to the fire safety of the Barbican, including to comply with current standards wherever feasible. The Fire Safety works have an anticipated value of circa £11m, which includes for the following packages, categorised into three groups, based on how soon they could be delivered. The appointed consultant team will need to support these packages to varying degrees:

Quick Wins

Works to be surveyed and commenced as soon as reasonably possible, to be undertaken by an incumbent maintenance term contractor. Likely to require very little design work by the consultant team, with consultants providing ad hoc support and advice as required:

  1. Fire Signage
  2. Emergency Lighting

Reasonably Quick Wins

Works to be undertaken as soon as reasonably possible, but which require the procurement of specialist contractors, and where the scope of works require further definition following upcoming combustibility tests and further surveys:

  1. Fire Stopping and Compartmentation
  2. Fire Door Repair/Replacement

Large Technical Packages

Works which require full detailed design (RIBA stage 3 by client’s consultant team, RIBA stage 4/5 by a D&B contractor) and subsequent

monitoring/validation of the works by the client’s consultants:

  1. Sprinkler Systems
  2. Fire Safety and Plant Interfaces
  3. Fire Alarm Systems
Delivery: London · The Barbican Centre Silk Street London EC2Y 8DS
Extensions: The duration of the contract is two (2) years and three (3) months.Variant bids: not allowed
71334000 Mechanical and electrical engineering services71530000 Construction consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65Price: 135
Published sub-criteria (4)
  • Technical: 50
  • Responsible Procurement: 15
  • Commercial: 35
  • Fixed Price: 100
Published award criteria (4)
  • Technical: 50
  • Commercial: 35
  • Responsible Procurement: 15
  • Fixed Price: 100
Conditions of participation1
  • Suitability

    As stated in the procurement documents

What this means for your bid
  • Price carries 135 of 200 points: a 10% discount moves about 13.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 Mar 2023, 14:17 GMT
Last source update
21 Jun 2023, 11:55 BST
Award evaluation window
23 Mar 2023 – …
Authority reference
prj_COL_21799
FTS notice number
2023/S 000-017641
Classification (CPV)
Construction consultancy servicesMechanical and electrical engineering services
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-03b57f Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

As stated in the procurement documents

Publisher note: This tendering exercise is being undertaken using the electronic tendering system ‘capitalEsourcing’ (www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
18 Apr 2023, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
23 Mar 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

23 Mar 2023 → 21 Jun 2023 · 3 dates
  1. Bids opened
    23 Mar 2023, 12:00 GMT
  2. Submission deadline
    18 Apr 2023, 17:00 BST
  3. Notice published
    21 Jun 2023, 11:55 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    21 Jun 2023, 11:55 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £232,5001 contract exc. VAT
Bids received 42 from SMEs
Contracts signed 1latest 21 Jun 2023
Awarded toValueDateStatus
QODA Consulting Ltd£232,500 †—Awarded

Contracts

  • Barbican Fire Safety - M&E Consultant · QODA Consulting Ltd

    Signed
    21 Jun 2023
    Value
    £232,500
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic2——

Contracting authority & participating public bodies

City of London Corporation

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Guildhall, London, London, EC2P 2EJContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Cabinet OfficeReview contact point London
  • High Court of England and WalesMediation bodyReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • QODA Consulting LtdAwarded supplier Orion House, 5 Upper St, Martin's Lane, Covent Garden, London, London, WC2H 9EA

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria