Official UK procurement notice
21/006 Electoral Printing and Mailing Services 2022 - 2026
Authority: Tamworth Borough Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionTamworth Borough Council uses the Xpress software system for electoral services and now requires a rapid and cost-effective provision of printing and mailing services to meet strict deadlines for the production of electoral registers and to run efficient and timely elections. This ITT is divided into three Lots for the provision of the aforementioned Services. Tenderers may bid for all or individual Lots as follows:Lot 1: Annual Canvass 2022 to 2026 and Associated DocumentsLot 2: Poll cards 2022 to 2026 Lot 3: Ballot papers and Postal Vote Packs (one piece mailer) 2022 to 2026
CPV: Electoral forms
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£260,000 together)Lot #1Annual Canvass 2022 - 2026 & Associated DocumentsAwardedPublished value£140,000
The canvass process commences in the month of July each year and the contractor will produce the prints in line with the requirements contained in the Electoral Commission Guidance.
Lot #2Poll Cards 2022 to 2026AwardedPublished value£20,000
The printing and supply of election and referendum poll cards for the term of the contract.
Lot #3Ballot Papers & Postal Vote PacksAwardedPublished value£100,000
The printing and supply of ballot papers and postal vote packs for the term of the contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Jul 2021, 15:11 BST
- Last source update
- 2 Mar 2022, 13:57 GMT
- Award evaluation window
- 20 Aug 2021 – …
- Authority reference
21/006- FTS notice number
2022/S 000-005715- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02ca2eFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
All services must be programmed by the Contractor as per the statutory timescales laid down in electoral law.
Publisher note: All three Contracts have an option to be extended for two further periods of one year upon completion of the initial term of five years.
How it was run
Official notice- Submission deadline
- 20 Aug 2021, 14:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 20 Aug 2021, 14:30 BST
Timeline
20 Aug 2021 → 2 Mar 2022 · 3 dates- Submission deadline20 Aug 2021, 14:00 BST
- Bids opened20 Aug 2021, 14:30 BST
- Notice published2 Mar 2022, 13:57 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete2 Mar 2022, 13:57 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Annual Canvass 2022 - 2026 & Associated Documents1 award | |||
| Print for Business Ltd T/A PRINT.UK.COMAnnual Canvass 2022 to 2026 and Associated Documents | £20,132 † | — | Awarded |
| Lot 2 · Poll Cards 2022 to 20261 award | |||
| Print for Business Ltd T/A PRINT.UK.COM | £26,127 † | — | Awarded |
| Lot 3 · Ballot Papers & Postal Vote Packs1 award | |||
| Print for Business Ltd T/A PRINT.UK.COMBallot Papers and Postal Vote Packs (One-Piece Mailer) 2022 to 2026 | £98,371 † | — | Awarded |
Contracts
Ballot Papers and Postal Vote Packs (One-Piece Mailer) 2022 to 2026 · Print for Business Ltd T/A PRINT.UK.COM
- Signed
- 2 Mar 2022
- Value
- £98,371
- Status
- active
Poll Cards 2022 to 2026 · Print for Business Ltd T/A PRINT.UK.COM
- Signed
- 17 Jan 2022
- Value
- £26,127
- Status
- active
Annual Canvass 2022 to 2026 and Associated Documents · Print for Business Ltd T/A PRINT.UK.COM
- Signed
- 11 Jan 2022
- Value
- £20,132
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Annual Canvass 2022 - 2026 & Associated Documents | 6bids · 6 electronic | 3 | — | — |
| 2 · Poll Cards 2022 to 2026 | 6bids · 6 electronic | 3 | — | — |
| 3 · Ballot Papers & Postal Vote Packs | 5bids · 5 electronic | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The High Court of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Print for Business Ltd T/A PRINT.UK.COMAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria