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Published 27 Jun 2025, 11:57 BST

Official UK procurement notice

NHS Wales BACS System · UK public procurement notice

Official notice

Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)

GoodsBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Software Packages & ERP (48) Delivery: Wales (UKL)
Published estimate£35,000≈ £12k / year · £41,998 inc. VAT5% above published estimate
Submissions closed 21 Jul 2025awarded 23 Oct 2025
Awarded to ACCESS SYSTEMS (UK) LIMITED
Contract term 3 yrsends 11 Dec 2028 · up to 11 Dec 2030 with extensions · starts 12 Dec 2025

What is being bought

Published requirement description

Contract Details Notice for the award of the NHS Wales BACS System contract following a regulated below threshold open tender process.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£35,000
Contract period: 12 Dec 2025 – 11 Dec 2028 (3 yrs) · up to 11 Dec 2030 with extensionsValue: £35,000 exc. VAT · £41,998 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Two possible 12 month extensions available
48000000 Software package and information systems
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Suppliers must be BACS Bureau approved and able to provide supporting information to evidence this.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Price
  • Quality
Conditions of participation1
  • Condition of participation

    Suppliers must be BACS Bureau approved and able to provide supporting information to evidence this.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Jun 2025, 11:57 BST
Last source update
5 Dec 2025, 10:46 GMT
Authority reference
ICT-ITT-59755
FTS notice number
2025/S 000-035720
Latest notice
Contract details notice (UK7)
Classification (CPV)
Software package and information systems
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-0554f8 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
21 Jul 2025, 00:00 BST
Clarification deadline
14 Jul 2025, 00:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

27 Jun 2025 → 12 Dec 2025 · 5 dates
  1. Tender notice published
    27 Jun 2025, 11:57 BST
  2. Clarification questions by
    14 Jul 2025, 00:00 BST
  3. Submission deadline
    21 Jul 2025, 00:00 BST
  4. Latest notice published316 days ago
    5 Dec 2025, 10:46 GMT
  5. Contract starts309 days ago
    12 Dec 2025

Notice history

3 events · 2 releases on Find a Tender · since 27 Jun 2025
  1. Tender notice published
    27 Jun 2025, 11:57 BST
    UK4
  2. Contract details notice published
    5 Dec 2025, 10:46 GMT
    UK7
  3. Status changed to complete
    5 Dec 2025, 10:46 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £36,7501 contract exc. VAT
Contracts signed 1latest 23 Oct 2025
Awarded toValueDateStatus
ACCESS SYSTEMS (UK) LIMITEDSME——Awarded

Contracts

  • BACS System · ACCESS SYSTEMS (UK) LIMITEDSME

    Signed
    23 Oct 2025
    Value
    £36,750
    Period
    23 Oct 2025 – 22 Oct 2028 · up to 22 Oct 2030 with extensions
    Status
    active
    Extensions
    Two optional 12 month extension periods included.

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-NHS: RQF 4-5 Charnwood Court,, Cardiff, Wales, CF14 3UZContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • ACCESS SYSTEMS (UK) LIMITEDAwarded supplierGB-COH: 08033029 Floor 18 City Tower, Manchester, North West, M1 4BTContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Technical specifications tenderTechnical specificationsIt is a requirement of this tender that bidders hold BACS Bureau approved status.

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender