Award Notice - Financial Management System Migration to Cloud Solution

CPV: Software-related services

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Services

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

13 Dec 2024, 15:22 GMT

Last source update

20 Jan 2025, 17:49 GMT

FTS notice number

2025/S 000-001952

Classification (CPV)

Software-related services

Delivery area

North West (UKD72)

Official registry OCID

ocds-h6vhtk-04c809 Find a Tender

Why no open competition

The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons

Published justification

The University has been a user of Unit 4's on-premise Enterprise Resource Planning (ERP) services for over 10 years. Unit 4 are moving their solution to the Cloud. This is a material change to the current license arrangements with no possibility of extension.

Unit 4's systems are:

• Performing over 30 functions across the entire University.
• Integrated with 10 other systems - each having an implementation phase to ensure integration.

As Unit 4's systems are absolutely critical to the functioning of the University, the University is of the view that the Contract cannot be awarded to another economic operator and that therefore, the University's award of this Contract to Unit4 is duly justified in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 because competition is absent for technical reasons.

This is because of:

• The near technical impossibility of disintegration with allied systems;
• The wholly disproportionate cost of tender preparation and delivery, re-integration of systems and retraining of University operators;
• The timelines for migration and discontinued support for the ERP system

The proposed Contract term is 3 years with no further extension options.

• Unit4 Business Software LimitedAwarded supplierGB-COH: 01737985 Bristol, South East

No document links were published on the notice.