Official UK procurement notice
Award for supply and distribution Ambient, Chilled, Frozen, Snacks, Confectionery & Drinks to St Paul's Catholic School
Authority: St Paul's Catholic School (secondary acct: Pelican) (Education)·On behalf of: PELICAN PROCUREMENT SERVICES LIMITED T/A AVENDRA INTERNATIONAL
Sectors: Food, beverages, tobacco and related products (15) Delivery: UK
Published estimate£1,199,216total for 2 lots · £1,254,206 inc. VAT
Submissions closed 1 Aug 2025awarded 14 Oct 2025
Awarded to Waterdene Foodservice2 awards
Contract term 2 yrsends 19 Oct 2027 · up to 18 Oct 2028 with extensions · starts 20 Oct 2025
What is being bought2 lots · detail below
Published requirement descriptionSupply and distribution of Ambient, Chilled, Frozen, Snacks, Confectionery and Soft Drink Products to St Pauls Catholic School.
- No preliminary market engagement: Avendra International have not issued a Preliminary Market Engagement Notice for this contract. This is due to prior understanding that this is a competitive market without any complex tender requirements
CPV: Food, beverages, tobacco and related products
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£1,199,216 together) · evaluation weights differ by lotLot #1Ambient, Chilled, Frozen ProductsAwardedRenewalPublished value£924,266
Supply & Distribution of Ambient, Chilled, Frozen Products
Lot #2Snacks, Confectionery & Soft DrinksAwardedRenewalPublished value£274,950
Supply & Distribution of Snacks, Confectionery & Soft Drinks products
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Ambient, Chilled, Frozen Products | 30% | 65% | 5% | |
| 2 · Snacks, Confectionery & Soft Drinks | 20% | 75% | 5% |
Lot distribution rule: It is the Client’s intention to award each category lot on a sole supply basis. If deemed advantageous, St Paul’s Catholic School reserves the right to award lots 1 and 2 together on a sole supply basis.
What this means for your bid
- Price carries 65–75 points depending on the lot. Read the split per lot below.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 14 Oct 2025, 16:35 BST
- Last source update
- 26 Nov 2025, 10:05 GMT
- Award evaluation window
- Submission end – 12 Sept 2025
- Authority reference
STPAUL01- FTS notice number
2025/S 000-036181- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055619Find a Tender
How it was run
Official noticeRun through: mytenders · Who buys & how to bid on myTenders
Access & registration note: Free publication showcase; bidding happens on buyer portals
- Submission deadline
- 1 Aug 2025, 10:00 BST
- Clarification deadline
- 21 Jul 2025, 16:30 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
30 Jun 2025 → 26 Nov 2025 · 8 dates- Tender notice published30 Jun 2025, 15:25 BST
- Clarification questions by21 Jul 2025, 16:30 BST
- Submission deadline1 Aug 2025, 10:00 BST
- Award decision expected by12 Sept 2025, 23:59 BST
- Assessment summaries sent372 days ago14 Oct 2025, 00:00 BST
- Contract starts366 days ago20 Oct 2025, 00:00 BST
- Standstill ends362 days ago23 Oct 2025, 23:59 BST
- Latest notice published329 days ago26 Nov 2025, 10:05 GMT
Notice history
5 events · 2 releases on Find a Tender · since 30 Jun 2025- Tender notice published30 Jun 2025, 15:25 BSTUK4
- Contract award notice published14 Oct 2025, 16:35 BSTUK6
- Contract signature expected24 Oct 2025, 23:59 BSTscheduled
- Contract signature expected31 Oct 2025, 23:59 GMTscheduled
- Contract details notice published26 Nov 2025, 10:05 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 2
Awarded value £1,199,2162 awards exc. VAT
Bids received 1210 from SMEs
Contracts signed 2latest 18 Nov 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Ambient, Chilled, Frozen Products1 award | |||
| Waterdene FoodserviceSMEAmbient, Chilled Frozen1 Nov 2025 – 31 Oct 2027 · up to 30 Oct 2028Extensions: Option to extend additional 12 months | £924,266 | 14 Oct 2025 | Awarded |
| Lot 2 · Snacks, Confectionery & Soft Drinks1 award | |||
| Waterdene FoodserviceSME1 Nov 2025 – 31 Oct 2027 · up to 30 Oct 2028Extensions: option to extend for a further 12 months | £274,950 | 14 Oct 2025 | Awarded |
Contracts
Lot 1 - Ambient, Chilled and Frozen products · Waterdene FoodserviceSME
- Signed
- 18 Nov 2025
- Value
- £974,196
- Period
- 1 Dec 2025 – 19 Oct 2027 · up to 18 Oct 2028 with extensions
- Status
- active
- Extensions
- St Pauls Catholic School may, by written notice to the Supplier, extend the Contract by periods of one year (an Extension Period ) at the end of the Initial Term. St Pauls Catholic School may only extend the Contract for a maximum of one (1) Extension Period.
- Options
- additional products can be added to the contract with prior notification
No agreed KPIs: Total contract value is below £5 million threshold
Lot 2 - Snacks, Confectionery and Soft Drink Products · Waterdene FoodserviceSME
- Signed
- 18 Nov 2025
- Value
- £263,283
- Period
- 1 Dec 2025 – 19 Oct 2027 · up to 18 Oct 2028 with extensions
- Status
- active
- Extensions
- St Pauls Catholic School may, by written notice to the Supplier, extend the Contract by periods of one year (an Extension Period ) at the end of the Initial Term. St Pauls Catholic School may only extend the Contract for a maximum of one (1) Extension Period.
- Options
- additional products can be added to the contract with prior notification
No agreed KPIs: Contract value is below £5 million threshold
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Ambient, Chilled, Frozen Products | 5final-stage tenders | 4 | 0 | — |
| 2 · Snacks, Confectionery & Soft Drinks | 7final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- PELICAN PROCUREMENT SERVICES LIMITED T/A AVENDRA INTERNATIONALProcuring entityProcurement Partner
Bidders & participating suppliers
1 commercial party on the notice- Waterdene FoodserviceAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications St Paul's Catholic School ITT Document
- Bidding documents and specifications St Paul's Catholic School ITT Appendices to be completed
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender