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Published 8 Oct 2021, 09:45 BST

Official UK procurement notice

Automated Highway Asset Surveys and Data Collection Framework

Official notice

Authority: The North Yorkshire Council (Local council)·Consortium: 2 public authorities

Framework agreementServicesOpen procedureSME suitable
Sectors: IT Services & Software (72) Delivery: Yorkshire & Humber (UKE)
Framework ceiling (notional)£4,000,000framework ceiling, not attributable revenue
Submissions closed 12 Nov 2021awarded 7 Feb 2022
Notice summaryFrom the published notice

A single supplier framework for the provision of a system and any necessary hardware for North Yorkshire County Council and other named Contracting Authorities that enables the automatic collection and analysis of carriageway condition data, as further detailed in the tender documents. A single supplier framework for the provision of a system and any necessary hardware for North Yorkshire County Council and other named Contracting Authorities that enables the automatic collection and analysis of carriageway condition data.

What is being bought

Published requirement description

A single supplier framework for the provision of a system and any necessary hardware for North Yorkshire County Council and other named Contracting Authorities that enables the automatic collection and analysis of carriageway condition data, as further detailed in the tender documents.

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

How this framework works

From the published notice
Places
up to 1 suppliers · 4 bids received (4.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: Yorkshire & Humber
Variant bids: not allowed
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 64.98%Price: 30%Social value: 5%
Published sub-criteria (19)
  • Accessing the Systems: 3.19%
  • Technical Architecture: 1.18%
  • Security: 0.25%
  • Data Protection and Governance: 3.19%
  • Identity and Authentication: 1.76%
  • Availability and Resilience: 1.93%
  • Data Import and Export: 0.67%
  • Integration: 2.44%
  • Reporting: 1.76%
  • Support: 1.93%
  • Scaling: 1.34%
  • Standards and Certifications: 0.34%
  • Prior Experience: 10%
  • Additional and Future Functionality: 5%
  • Provision of the Service: 10%
  • Hardware: 5%
  • Presentation and Demonstration: 15%
  • price: 30%
  • Social Value: 5%
Published award criteria (19)
  • Accessing the Systems: 3.19
  • Technical Architecture: 1.18
  • Security: 0.25
  • Data Protection and Governance: 3.19
  • Identity and Authentication: 1.76
  • Availability and Resilience: 1.93
  • Data Import and Export: 0.67
  • Integration: 2.44
  • Reporting: 1.76
  • Support: 1.93
  • Scaling: 1.34
  • Standards and Certifications: 0.34
  • Prior Experience: 10
  • Additional and Future Functionality: 5
  • Provision of the Service: 10
  • Social Value: 5
  • Hardware: 5
  • Presentation and Demonstration: 15
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Automated Highway Asset Surveys and Data Collection Framework” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 43 from SMEs
Contracts signed 1latest 7 Feb 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Framework Agreement Automated Collection and Analysis of Carriageway Condition Data Services

    Signed
    7 Feb 2022
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
A single supplier framework for the provision of a system and any necessary hardware…4bids · 4 electronic3—£500,000 – £4,000,000
Whole notice———£500,000 – £4,000,000

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
8 Oct 2021, 09:45 BST
Last source update
4 Apr 2022, 11:32 BST
Award evaluation window
12 Nov 2021 – …
FTS notice number
2022/S 000-008948
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
Yorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-02e9af Find a Tender
Review and risk notes
Review procedure

North Yorkshire County Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.

The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable.

Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.'

Publisher note: Permissible Framework Users The following Contracting Authorities are able to access and call-off their requirements from the Framework: North Yorkshire County Council (https://www.northyorks.gov.uk/) North Yorkshire Highways (https://www.northyorks.gov.uk/) Leeds City Council (https://www.leeds.gov.uk/) City of York Council (https://www.york.gov.uk/) Wakefield Metropolitan District Council (https://www.wakefield.gov.uk/) City of Bradford Metropolitan District Council (https://www.bradford.gov.uk/) Kirklees Council (https://www.kirklees.gov.uk/beta/default.aspx) Calderdale Council (https://www.calderdale.gov.uk/v2) East Riding of Yorkshire Council (https://www.eastriding.gov.uk/)

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
12 Nov 2021, 11:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
12 Nov 2021, 11:05 GMT
Detailed submission instructions & authority contactsFrom official release

yortender.eu-supply.com/login.asp ↗

Timeline

12 Nov 2021 → 4 Apr 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    12 Nov 2021, 11:00 GMT
  2. Bids opened
    12 Nov 2021, 11:05 GMT
  3. Notice published
    4 Apr 2022, 11:32 BST

Notice history

2 events · 3 releases on Find a Tender · since 7 Feb 2022
  1. Status changed to complete
    7 Feb 2022, 14:08 GMT
  2. Buyer details updated
    7 Feb 2022, 14:08 GMT
Published amendments (1)

Change to Section V - Award of Contract. Contract No is 30012, not 46371

Contracting authority & participating public bodies

2 public bodies on the notice

North Yorkshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Racecourse Lane, NORTHALLERTON, Yorkshire & Humber, DL7 8ADContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview bodyReview contact point London

Framework contractors & participating bidders

1 commercial party on the notice
  • Vaisala LimitedFramework contractor 6230 Bishops Court, Birmingham Business Park, Birmingham, UK, B37 7YB

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria