Official UK procurement notice
Auditbase Maintenance · UK public procurement notice
Procurement agent: Hywel Dda University Health Board·On behalf of: Velindre University NHS Trust - : Please note NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) will manage this procurement on behalf of the contracting authority. Due to having the same identifiers, we're unable to reflect this in the notice options.
Hywel Dda University Health Board requires the ongoing maintenance and support of the Auditbase system located at Glangwilli General Hospital. The supplier, AuditData LTD has provided this service 2015, and is the only supplier with the expertise to provide the relevant maintenance required. The system is critical to the continued delivery of healthcare services and ongoing maintenance is required to minimise downtime, maintain compliance with manufacturer recommendations and support patient care.
What is being bought
Published requirement descriptionHywel Dda University Health Board requires the ongoing maintenance and support of the Auditbase system located at Glangwilli General Hospital. The supplier, AuditData LTD has provided this service 2015, and is the only supplier with the expertise to provide the relevant maintenance required.
The proposed contract will provide continued preventative maintenance, corrective maintenance and technical support, ensuring the equipment remains safe, reliable and operational throughout the contract period.
The system is critical to the continued delivery of healthcare services and ongoing maintenance is required to minimise downtime, maintain compliance with manufacturer recommendations and support patient care.
Following review, the Health Board has confirmed there are no current plans to replace the equipment during the proposed contract term and therefore a maintenance arrangement remains necessary.
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - without competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Nov 2026, 10:02 GMT
- Last source update
- 2 Nov 2026, 10:02 GMT
- Authority reference
PS0855/27- FTS notice number
2026/S 000-103569- Latest notice
- Transparency notice (UK5)
- Delivery area
- Official registry OCID
ocds-h6vhtk-079537Find a Tender
Notice history
2 events · 1 release on Find a Tender · since 2 Nov 2026- Transparency notice published2 Nov 2026, 10:02 GMTUK5
- Contract signature expected23 Nov 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Audidata LtdAuditbase System Maintenance1 Jan 2027 – 31 Dec 2027 | £44,079 | — | Standstill |
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- Velindre University NHS Trust - : Please note NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) will manage this procurement on behalf of the contracting authority. Due to having the same identifiers, we're unable to reflect this in the notice options.Beneficiary authority
- NHS Wales Shared Service PartnershipProcuring entityManaging the procurement process on behalf of the Health Board
Bidders & participating suppliers
1 commercial party on the notice- Auditdata LimitedAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Transparency notice Transparency notice on Find a Tender