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Published 29 Apr 2024, 14:42 BST

Official UK procurement notice

Audit Management System · UK public procurement notice

Official notice

Authority: Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust (Central government)

GoodsOpen procedure

Sectors: Software Packages & ERP (48) Delivery: North East (UKC)

Published estimate£700,000≈ £233k / year50% below published estimate

Submissions closed 30 May 2024awarded 6 Nov 2024

Awarded to K10 Vision Limited

Contract term 3 yrsends 31 Mar 2028 · extension options published · starts 1 Apr 2025

What is being bought

Published requirement description

A solution which provides for the supply, installation, and on-going support of an Internal Audit Management System which encompasses all requirements including risk assessment, electronic work papers including supporting evidence management, reporting, issue tracking, project scheduling, time recording and a documentation library.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published

Lot #1This is a contract award notice relating to a completed procurement for an Audit…Awarded 3 yrsPublished value£700,000

This is a contract award notice relating to a completed procurement for an Audit Management System

Contract period: 1 Apr 2025 – 31 Mar 2028 (3 yrs)

Delivery: North East · Cumbria, Northumberland, Tyne and Wear

Extensions: Initial term of 3 years - options to extend by a further 7 years (10 year max term)Variant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 35%Environmental: 5%

Published sub-criteria (9)

Compliance with Detailed Specification: 24%
Implementation Plan: 4%
Account Management and Support: 4%
Exit Plan: 4%
Case Studies: 4%
Real Living Wage: 5%
Presentation: 15%
Total Cost of ownership: 35%
Environment: 5%

Published award criteria (9)

Compliance with Detailed Specification: 24
Implementation Plan: 4
Account Management and Support: 4
Exit Plan: 4
Case Studies: 4
Real Living Wage: 5
Environment: 5
Presentation: 15
Total Cost of ownership: 35

What this means for your bid

Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 29 Apr 2024, 14:42 BST
Last source update: 6 Jan 2025, 13:00 GMT
Award evaluation window: 30 May 2024 – …
Authority reference: C262065
FTS notice number: 2025/S 000-000186
Classification (CPV): Software package and information systems
Delivery area: North East (UKC)
Official registry OCID: ocds-h6vhtk-0455cf Find a Tender

Publisher note: Please note this is a contract award notice for a completed tender NOT a new opportunity.

How it was run

Official notice

Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis

Supplier login requiredLanguage: EN

Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Tender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗

Submission deadline: 30 May 2024, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 30 May 2024, 14:00 BST

Detailed submission instructions & authority contactsFrom official release

health-family.force.com/s/Welcome ↗

Timeline

30 May 2024 → 1 Apr 2025 · 5 dates

Submission deadline
30 May 2024, 12:00 BST
Bids opened
30 May 2024, 14:00 BST
Bids must remain valid until
30 Aug 2024, 23:59 BST
Notice published
6 Jan 2025, 13:00 GMT
Contract starts
1 Apr 2025, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
6 Jan 2025, 13:00 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £350,0001 contract exc. VAT

Bids received 4

Contracts signed 1latest 6 Nov 2024

Awarded to	Value	Date	Status
K10 Vision LimitedSME	£350,000 †	—	Awarded

Contracts

Contract 000186-2025-1 · K10 Vision LimitedSME
Signed
6 Nov 2024
Value
£350,000
Period
… – 31 Mar 2028
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4bids · 4 electronic	—	—	—

Contracting authority & participating public bodies

Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust

Contracting authorityCentral GovernmentBody governed by public lawHealth St Nicholas Hospital, Jubilee Road, Newcastle Upon Tyne, North East, NE3 3XTContact name, email Published organisation website ↗

Dispute resolution & review bodies

Centre for Effective Dispute ResolutionMediation body LondonContact email
NTW Solutions LimitedReview bodyReview contact point Newcastle Upon Tyne

Bidders & participating suppliers

1 commercial party on the notice

K10 Vision LimitedAwarded supplier13651212 Pinnacle Floor 17 67 Albion Street Leeds, West Yorkshire, Leeds, North East, LS1 5AAContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.