Procurement Intelligence

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Published 9 Nov 2022, 08:59 GMT

Official UK procurement notice

AUDIO VISUAL SOLUTIONS & INTEGRATED OPERATING THEATRES 2 (SBS10245)

Official notice

Authority: NHS Shared Business Services Limited (NHS & healthcare)·Consortium: 2 public authorities

Framework agreement6 lotsServicesOpen procedureSME suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Radio, television, communication, telecommunication and related equipment (32)Medical Devices & Pharma (33)

+3 more

Construction & Civil Engineering (45)Software Packages & ERP (48)Installation services (except software) (51)

Delivery: UK

Framework ceiling (notional)£200,000,000total for 6 lots · framework ceiling, not attributable revenue · 1 value update

Submissions closed 26 May 2023awarded 10 Nov 2023

Lots 6see the lot list below

What is being bought6 lots · detail below

Published requirement description

NHS Shared Business Services act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework.

NHS Shared Business Services Limited (NHS SBS) has put in place a Framework Agreement for the provision of Audio-Visual Solutions & Integrated Operating Theatres and related Goods and Services for Healthcare to be used by NHS SBS Approved Organisations.

CPV: Connection cables · Entertainment software package · Installation services of radio, television, sound and video equipment · Operating theatre construction work · Operating theatre devices and instruments · Operating-theatre devices · Patient-administration system · Power distribution cables · Television projection equipment · Televisions · Video conferencing software package · Video-conferencing equipment

How this framework works

From the published notice

Bids received: 323 bids on the busiest of 6 lots · 24 suppliers appointed

Lots and requirements (6)Procurement structure

6 lots · no lot values published · same evaluation weights on every lot

Lot #1Integrated Operating TheatresAwarded

Lot 1 covers the provision, delivery and installation of Audio-visual products bringing 4K, 8K and HD technology into operating theatres for diagnostic and training purposes. Additional information: The Term of this Framework Agreement shall be 24 months from the Commencement Date and may be extended provided that the duration of this Framework Agreement shall be no longer than 4 years in total.

Delivery: UK · United Kingdom - Main site or location of works, place of delivery or of performance: Various Approved Organisations as set out in the contract documents.

Extensions: The Framework Agreement duration will be a maximum of 4 years - 2 years with an option to extend for up to 2 years.Variant bids: not allowed

32321000 Television projection equipment 32324000 Televisions 33162000 Operating theatre devices and instruments 45215141 Operating theatre construction work 51310000 Installation services of radio, television, sound and video equipment

Lot #2Multi-Disciplinary Team Room and Conferencing Facility RoomAwarded

Lot 2 covers the provision, delivery and installation of Audio-visual products enabling teams to meet remotely or on site for diagnostic and discharge purposes. Additional information: The Term of this Framework Agreement shall be 24 months from the Commencement Date and may be extended provided that the duration of this Framework Agreement shall be no longer than 4 years in total.

Delivery: UK · United Kingdom - Main site or location of works, place of delivery or of performance: Various Approved Organisations as set out in the contract documents.

Extensions: The Framework Agreement duration will be a maximum of 4 years - 2 years with an option to extend for up to 2 years.Variant bids: not allowed

31224400 Connection cables 31320000 Power distribution cables 32232000 Video-conferencing equipment 32321000 Television projection equipment 48515000 Video conferencing software package 51310000 Installation services of radio, television, sound and video equipment

Lot #3Audio Visual (AV) Hardware & SoftwareAwarded

Lot 3 covers the provision, delivery and installation of TV and AV products. Additional information: The Term of this Framework Agreement shall be 24 months from the Commencement Date and may be extended provided that the duration of this Framework Agreement shall be no longer than 4 years in total.

Delivery: UK · United Kingdom - Main site or location of works, place of delivery or of performance: Various Approved Organisations as set out in the contract documents.

Extensions: The Framework Agreement duration will be a maximum of 4 years - 2 years with an option to extend for up to 2 years.Variant bids: not allowed

31224400 Connection cables 31320000 Power distribution cables 32321000 Television projection equipment 33162100 Operating-theatre devices 48932000 Entertainment software package 51310000 Installation services of radio, television, sound and video equipment

Lot #4Digital SignageAwarded

Lot 4 covers the provision of Digital Signage: Supply, delivery and installation of internal and external information screens and associated software solutions. Additional information: The Term of this Framework Agreement shall be 24 months from the Commencement Date and may be extended provided that the duration of this Framework Agreement shall be no longer than 4 years in total.

Delivery: UK · United Kingdom - Main site or location of works, place of delivery or of performance: Various Approved Organisations as set out in the contract documents.

Extensions: The Framework Agreement duration will be a maximum of 4 years - 2 years with an option to extend for up to 2 years.Variant bids: not allowed

32321000 Television projection equipment 32324000 Televisions 48814200 Patient-administration system 51310000 Installation services of radio, television, sound and video equipment

Lot #5Bedside Entertainment SolutionsAwarded

Lot 5 covers the provision, delivery and installation of interactive bedside entertainment equipment providing interactive TV and Wi-Fi services to patients. Additional information: The Term of this Framework Agreement shall be 24 months from the Commencement Date and may be extended provided that the duration of this Framework Agreement shall be no longer than 4 years in total.

Delivery: UK · United Kingdom - Main site or location of works, place of delivery or of performance: Various Approved Organisations as set out in the contract documents.

Extensions: The Framework Agreement duration will be a maximum of 4 years - 2 years with an option to extend for up to 2 years.Variant bids: not allowed

32321000 Television projection equipment 32324000 Televisions 48932000 Entertainment software package 51310000 Installation services of radio, television, sound and video equipment

Lot #6Patient Check-In DevicesAwarded

Lot 6 covers the provision, delivery and installation of patient check-in kiosks, enabling patients to check-in for GP and hospital appointments upon arrival. Additional information: The Term of this Framework Agreement shall be 24 months from the Commencement Date and may be extended provided that the duration of this Framework Agreement shall be no longer than 4 years in total.

Delivery: UK · United Kingdom - Main site or location of works, place of delivery or of performance: Various Approved Organisations as set out in the contract documents.

Extensions: The Framework Agreement duration will be a maximum of 4 years - 2 years with an option to extend for up to 2 years.Variant bids: not allowed

32321000 Television projection equipment 48814200 Patient-administration system 51310000 Installation services of radio, television, sound and video equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 6 lots

Quality: 70%Price: 20%Social value: 10%

Published sub-criteria (3)

Quality: 70%
Commercial (Price): 20%
Social Value: 10%

Published award criteria (3)

Quality: 70%
Social Value: 10%
Commercial (Price): 20%

Lot distribution rule: The Lot structure is indicative at this stage and will be confirmed in any resultant Contract Notice.\nTenders may be submitted for all lots

Conditions of participation1

Suitability
Please refer to procurement documents

What this means for your bid

Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
“AUDIO VISUAL SOLUTIONS & INTEGRATED OPERATING THEATRES 2 (SBS10245)” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 9 Nov 2022, 08:59 GMT
Last source update: 8 Dec 2023, 12:27 GMT
Award evaluation window: 26 May 2023 – …
Authority reference: SBS10245
FTS notice number: 2023/S 000-036202
Classification (CPV): Connection cablesEntertainment software packageInstallation services of radio, television, sound and video equipmentOperating theatre construction workOperating theatre devices and instrumentsOperating-theatre devicesPatient-administration systemPower distribution cablesTelevision projection equipmentTelevisions
+2 more
Video conferencing software packageVideo-conferencing equipment
Delivery area: UK
Official registry OCID: ocds-h6vhtk-03804c Find a Tender

Publisher note: NHS Shared Business Services Limited (NHS SBS) can confirm that the Audio-Visual Solutions & Integrated Operating Theatres 2 will be operational from 17/11/2023 - 16/11/2025 with an option to extend for a further 2 years. NHS Shared Business Services Limited (NHS SBS) completed an open procedure for the procurement of the Framework Agreement for the provision of Audio-Visual Solutions & Integrated Operating Theatres and related Goods and Services for Healthcare to be used by NHS SBS Approved Organisations. This Framework Agreement is for the supply, delivery, installation, support, and maintenance of audio-visual solutions for integrated operating theatres, meeting room facilities and other suitable environments within the NHS and other public or private sector organisations. Some purchases under this Framework Agreement may have requirements that can be met under this Framework Agreement but the purchase of which may be exempt from the Procurement Regulations. In such cases, Call-off Contracts from this Framework will be unregulated purchases for the purposes of the Procurement Regulations, and Approved Organisations may, at their discretion, modify the terms and conditions of any Call-off Contracts to reflect that Approved Organisation's specific needs.

How it was run

Official notice

Run through: SAP Ariba · Who buys & how to bid on SAP Ariba

Supplier login requiredLanguage: EN

Access & registration note: Free buyer-specific invitations

Appointment period ends: 26 May 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 180 days from the deadline
Bids opened: 26 May 2023, 13:00 BST

Detailed submission instructions & authority contactsFrom official release

discovery.ariba.com/rfx/16066420 ↗

Timeline

4 Jan 2023 → 8 Dec 2023 · 4 dates

Next notice expected
4 Jan 2023
Admission / appointment period endsperiod end, not a bid countdown
26 May 2023, 12:00 BST
Bids opened
26 May 2023, 13:00 BST
Notice published
8 Dec 2023, 12:27 GMT

Notice history

6 events · 3 releases on Find a Tender · since 21 Apr 2023

Published value updated to £200,000,000
21 Apr 2023, 13:44 BST
was £250,000,000
Status changed to active
21 Apr 2023, 13:44 BST
Procurement method changed
21 Apr 2023, 13:44 BST
Deadline published: 26 May 2023, 12:00 BST
21 Apr 2023, 13:44 BST
Buyer details updated
21 Apr 2023, 13:44 BST
Status changed to complete
8 Dec 2023, 12:27 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 24admitted to the panel · see the list ↓

Bids received 32319 from SMEs · busiest of 6 lots

Contracts signed 20latest 10 Nov 2023

50 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 9 of these contracts carry the same published figure, £45,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Integrated Operating Theatres
Signed
10 Nov 2023
Value
£40,000,000
Status
active
Integrated Operating Theatres
Signed
10 Nov 2023
Value
£40,000,000
Status
active
Multi-Disciplinary Team Room and Conferencing Facility Room
Signed
10 Nov 2023
Value
£65,000,000
Status
active
Digital Signage
Signed
10 Nov 2023
Value
£30,000,000
Status
active
Bedside Entertainment Solutions
Signed
10 Nov 2023
Value
£10,000,000
Status
active
Multi-Disciplinary Team Room and Conferencing Facility Room
Signed
10 Nov 2023
Value
£65,000,000
Status
active
Multi-Disciplinary Team Room and Conferencing Facility Room
Signed
10 Nov 2023
Value
£65,000,000
Status
active
Multi-Disciplinary Team Room and Conferencing Facility Room
Signed
10 Nov 2023
Value
£65,000,000
Status
active
Multi-Disciplinary Team Room and Conferencing Facility Room
Signed
10 Nov 2023
Value
£65,000,000
Status
active
Multi-Disciplinary Team Room and Conferencing Facility Room
Signed
10 Nov 2023
Value
£65,000,000
Status
active
Multi-Disciplinary Team Room and Conferencing Facility Room
Signed
10 Nov 2023
Value
£65,000,000
Status
active
Audio Visual (AV) Hardware & Software
Signed
10 Nov 2023
Value
ceiling above
Status
active
Audio Visual (AV) Hardware & Software
Signed
10 Nov 2023
Value
ceiling above
Status
active
Audio Visual (AV) Hardware & Software
Signed
10 Nov 2023
Value
ceiling above
Status
active
Audio Visual (AV) Hardware & Software
Signed
10 Nov 2023
Value
ceiling above
Status
active
Audio Visual (AV) Hardware & Software
Signed
10 Nov 2023
Value
ceiling above
Status
active
Audio Visual (AV) Hardware & Software
Signed
10 Nov 2023
Value
ceiling above
Status
active
Audio Visual (AV) Hardware & Software
Signed
10 Nov 2023
Value
ceiling above
Status
active
Audio Visual (AV) Hardware & Software
Signed
10 Nov 2023
Value
ceiling above
Status
active
Audio Visual (AV) Hardware & Software
Signed
10 Nov 2023
Value
ceiling above
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Integrated Operating Theatres	9bids · 9 electronic	5	—	—
2 · Multi-Disciplinary Team Room and Conferencing Facility Room	20bids · 20 electronic	17	—	—
3 · Audio Visual (AV) Hardware & Software	323bids · 23 electronic	19	—	—
4 · Digital Signage	14bids · 14 electronic	13	—	—
5 · Bedside Entertainment Solutions	2bids · 2 electronic	2	—	—
6 · Patient Check-In Devices	1bids · 1 electronic	1	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

NHS Shared Business Services Limited

Contracting authorityNHS & healthcarePublic Sector Framework Provider https://www.sbs.nhs.uk/nhs-sbs-about-usHealth GB-COH: 05280446 · 05280446 Three Cherry Trees Lane, Hemel Hempstead Hertfordshire, UK, HP2 7AHContact name, email Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London

Framework contractors & participating bidders

25 commercial parties on the notice

AV Partsmaster LtdFramework contractorGB-COH: 5642730 Unit 1 Wokingham Commercial Centre, Wokingham, UK, RG41 2RFContact phone
AV2000 LtdFramework contractorGB-COH: 3695593 14 Beech Hill, Otley, Leeds, UK, LS21 3AXContact phone
AVMI Kinly LtdFramework contractorGB-COH: 2468436 Europe House, 170 Windmill Road West, Sunbury-on-Thames, Middlesex, UK, TW16 7HBContact phone
Airwave Healthcare, Airwave Europe LtdFramework contractorGB-COH: 3000768 Lime Place Rosier Business Park Coneyhurst Road, Billingshurst, UK, RH14 9DEContact phone
Akhter Computers LimitedFramework contractorGB-COH: 2253061 1-3 Marshgate Business Centre, Harlow Business Park, Parkway, Harlow, UK, CM19 5QPContact phone
Audio Light Systems LtdFramework contractorGB-COH: SC269612 Scotway Centre Newton Village, Edinburgh, UK, EH22 1SPContact phone
Cinos LimitedFramework contractorGB-COH: 6414023 4.9 Frimley 4 Business Park, Frimley, Surrey, UK, GU16 7SGContact phone
GVAV LtdFramework contractorGB-COH: 4141235 676 River Gardens, North Fletham Trading Estate, UK, TW14 0RBContact phone
Green Bean LimitedFramework contractorGB-COH: 9621820 11 Lonsdale Road, Walsall, UK, WS5 3JJContact phone
HSL LimitedFramework contractorGB-COH: NI005155 2 WildFlower Way, Adelaide Industrial Estate, Belfast, UK, BT12 6TAContact phone

Show 15 more suppliers

IDNS LimitedFramework contractorGB-COH: 2248449 1b, Springfield Court, Summerfield Road, Bolton, UK, BL3 2NTContact phone
Internet Videocommunications LimitedFramework contractorGB-COH: 1878610 Internet Videocommunications House, Bradley Stoke, Bristol, UK, BS32 4EUContact phone
Internet Videocommunications LimitedFramework contractorGB-COH: BS32 4EU Internet Videocommunications House, Bradley Stoke, Bristol, UK, BS32 4EUContact phone
Involve Visual CollaborationFramework contractorGB-COH: 2383157 Martin Dawes House Europa Boulevard Westbrook Warrington, Cheshire, UK, WA5 7WH
Project Audio Visual LimitedFramework contractorGB-COH: 4821316 Unit 2 The Minster 58 Portman Road Reading, Berkshire, UK, RG30 1EAContact phone
Pure Audio Visual LtdFramework contractorGB-COH: 4982644 362 Leach Place Walton Summit Preston, Lancashire, UK, PR5 8ASContact phone
Richard Wolf UK LtdFramework contractorGB-COH: 1447145 Waterside Way, London, UK, SW17 0HBContact phone
Snelling Business Systems LimitedFramework contractorGB-COH: 5117092 Laundry Lane, Blofield Heath, Norwich, Norfolk, UK, NR13 4SQContact phone
Stearn Electric Company LtdFramework contractorGB-COH: 201097 Votec House, Hambridge Lane, Newbury, Berkshire, UK, RG14 5TNContact phone
Universal AV Services LtdFramework contractorGB-COH: 02496514 Horizon House, Longcroft, Keighley, West Yorkshire, UK, BD21 5AL
Universal AV Services LtdFramework contractorGB-COH: West Yorkshire Horizon House, Longcroft, Keighley, West Yorkshire, UK, BD21 5ALContact phone
Visavvi LimitedFramework contractorGB-COH: 2170847 Unit 5 Millfield Lane, Nether Poppleton, York, UK, YO26 6PQContact phone
Vitalhub UK LimitedFramework contractorGB-COH: 6251662 2 Stone Buildings, London, UK, WC2A 3TH
Vizst Technology LimitedFramework contractorGB-COH: 7184583 Unit A, Acorn Office Park, 1 Ling Road, Poole, Dorset, UK, BH12 4NZContact phone
proAV LimitedFramework contractorGB-COH: 2681563 proAV House, Omega Way, Egham, Surrey, UK, TW20 8RDContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria