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Find a TenderAwardedContract details notice
Published 13 May 2025, 17:27 BST

Official UK procurement notice

Audio Visual Services for Graduation Ceremonies

Official notice

Authority: University of Sussex (Education)·Consortium: 2 public authorities

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Business Services & Consultancy (79) Delivery: South East (UKJ2)
Published estimate£3,635,072≈ £1.7m / year · £3,635,072 inc. VAT16.2% below published estimate
Submissions closed 10 Jun 2025awarded 8 Jul 2025
Awarded to QED PRODUCTIONS LIMITED
Contract term 2 yrs 1 moends 3 Aug 2027 · starts 1 Jul 2025

What is being bought

Published requirement description

This opportunity was for the provision of Audio/Visual & Event Production Services to deliver the University of Sussex graduation events at the Brighton Centre over the next seven (7) years.

CPV: Event services · Production management consultancy services

The lotProcurement structure

single lot · value published
Lot #1Lot AV Production ServicesAwarded 2 yrs 1 moPublished value£3,635,072
Contract period: 1 Jul 2025 – 3 Aug 2027 (2 yrs 1 mo)Value: £3,635,072 exc. VAT · £3,635,072 inc. VAT
79415000 Production management consultancy services79952000 Event services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Technical quality
  • Pricing

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 May 2025, 17:27 BST
Last source update
10 Oct 2025, 10:34 BST
Award evaluation window
Submission end – 21 Jun 2025
Authority reference
US_24159d-h
FTS notice number
2025/S 000-021012
Latest notice
Contract details notice (UK7)
Classification (CPV)
Event servicesProduction management consultancy services
Delivery area
South East (UKJ2)
Official registry OCID
ocds-h6vhtk-051275 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
10 Jun 2025, 12:30 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

Timeline

13 May 2025 → 10 Oct 2025 · 7 dates
  1. Tender notice published
    13 May 2025, 17:27 BST
  2. Submission deadline
    10 Jun 2025, 12:30 BST
  3. Award decision expected by
    21 Jun 2025, 00:59 BST
  4. Contract starts
    1 Jul 2025
  5. Assessment summaries sent
    8 Jul 2025, 00:00 BST
  6. Standstill ends
    18 Jul 2025, 23:59 BST
  7. Latest notice published380 days ago
    10 Oct 2025, 10:34 BST

Notice history

6 events · 3 releases on Find a Tender · since 13 May 2025
  1. Tender notice published
    13 May 2025, 17:27 BST
    UK4
  2. Contract award notice published
    8 Jul 2025, 20:08 BST
    UK6
  3. Status changed to complete
    8 Jul 2025, 20:08 BST
  4. Buyer details updated
    8 Jul 2025, 20:08 BST
  5. Contract signature expected
    1 Aug 2025, 23:59 BST
    scheduled
  6. Contract details notice published
    10 Oct 2025, 10:34 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £3,048,0001 award inc. VAT; no net value published
Bids received 1312 from SMEs
Contracts signed 1latest 30 Sept 2025
Awarded toValueDateStatus
QED PRODUCTIONS LIMITED4 Aug 2025 – 3 Aug 2027 · up to 3 Aug 2032Extensions: 5 X 1 year optional extensions£3,048,000 inc. VAT8 Jul 2025Awarded

Contracts

  • Contract 1 · QED PRODUCTIONS LIMITED

    Signed
    30 Sept 2025
    Value
    £3,048,000 inc. VAT
    Period
    1 Oct 2025 – 3 Aug 2027 · up to 3 Aug 2032 with extensions
    Status
    active
    Extensions
    Optional 5 x 1 year extensions

    No agreed KPIs: Contract review meetings to take place after each graduation period

Bid statistics published by the authority

BidsSMEVCSEValid bid range
13final-stage tenders120—

Contracting authority & participating public bodies

2 public bodies on the notice

UNIVERSITY OF SUSSEX(THE)

Contracting authorityPublic authority - sub-central government GB-COH: RC000672 · GB-PPON: PWVT-1568-HWWM Sussex House, Falmer, Brighton, South East, BN1 9RHContact email

Consortium members and other public bodies

  • University of SussexContracting authorityPublic authority - sub-central governmentGB-PPON: PWVT-1568-HWWM Brighton, South EastContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • QED PRODUCTIONS LIMITEDAwarded supplierGB-COH: 01983765 Unit 11 Summit Centre Summit Road, Potters Bar, East of England, EN6 3QWContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender