Official UK procurement notice
Audio Visual Services (AVS)
Authority: British Film Institute (Charity / VCSE)
What is being bought
Published requirement descriptionThe BFI and its strategic partners are responsible for the preservation and public accessibility of a significant share of UK audio visual heritage. It is universally accepted that content essentially ‘locked’ within obsolete tape-based audio and video recording systems are increasingly at risk due to the proprietary and commercially unsupported nature of the products used to create them over a period spanning many decades.While the BFI and its partners maintain considerable expertise and machinery to support and preserve these formats through digitisation, it is clear that greater capacity through commercial provision will be required to facilitate an accelerated programme of large-scale digitisation for video and audio content to provide suitable digital file formats and associated metadata for long-term preservation.
- Recurrence: At the end of the current framework agreement which is maximum of 4 years
CPV: Motion picture and video tape production and related services
How this framework works
From the published notice- Places
- up to 6 suppliers · 8 bids received (1.3 per place) · 6 appointed (full)
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Questions: 90%
- Rate Card: 10%
Published award criteria (2)
- Quality Questions: 90%
- Rate Card: 10%
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
- “Audio Visual Services (AVS)” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · At the end of the current framework agreement which is maximum of 4 years
- First published
- 13 May 2021, 17:34 BST
- Last source update
- 4 Jan 2022, 17:38 GMT
- Award evaluation window
- 15 Jun 2021 – …
- Authority reference
2021/250- FTS notice number
2022/S 000-000119- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b0c8Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
How it was run
Official noticeTender documents are also served through a separate tool: https://in-tendhost.co.uk/bfi/aspx/Home ↗
- Appointment period ends
- 15 Jun 2021, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 15 Jun 2021, 12:15 BST
Timeline
15 Jun 2021 → 4 Jan 2022 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown15 Jun 2021, 12:00 BST
- Bids opened15 Jun 2021, 12:15 BST
- Bids must remain valid until13 Sept 2021, 23:59 BST
- Notice published4 Jan 2022, 17:38 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete4 Jan 2022, 17:38 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Audio Visual Services (AVS)
- Signed
- 4 Jan 2022
- Value
- £30,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids · 8 electronic · 2 from abroad | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- BFIReview body
Framework contractors & participating bidders
6 commercial parties on the notice- CJP Broadcast Service Solutions LtdFramework contractor
- DC1 GmbH media & object digitisationFramework contractor
- Inn-Archive BVFramework contractor
- Iron Mountain Entertainment ServicesFramework contractor
- LMH Media Hub LimitedFramework contractor
- Visual Data Media Services LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria