Official UK procurement notice
AUDIO VISUAL EQUIPMENT FOR MEETING ROOMS
Authority: Gateshead Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe provision of a range of audio-visual equipment for meeting rooms within the Civic Centre, Gateshead including their installation.
CPV: Audio-visual equipment · Audio-visual materials
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers · 13 bids received (13.0 per place) · 1 appointed (full)
- Framework period
- 3 yrs · up to 4 yrs from 10 Apr 2026
- Supplier levy on call-offs (max %)
1% of call-off value · It is a condition of this Framework Agreement that the successful supplier must pay the Council a 1% management fee.
Published description of the framework
Single supplier awarded for the framework. The supplier will provide quotations for any work requests from the Council. Once approved by the Council, the supplier will purchase the required goods and provide an installation service.
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£250,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality
- Price
- Social Value
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “AUDIO VISUAL EQUIPMENT FOR MEETING ROOMS” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 10 Nov 2025, 15:01 GMT
- Last source update
- 8 May 2026, 08:05 BST
- Award evaluation window
- Submission end – 31 Mar 2026
- Authority reference
IT019/OPEN20251960- FTS notice number
2026/S 000-010135- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05dde9Find a Tender
How it was run
Official notice- Appointment period ends
- 3 Mar 2026, 12:00 GMT
- Clarification deadline
- 24 Feb 2026, 12:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 1% of call-off value · It is a condition of this Framework Agreement that the successful supplier must pay the Council a 1% management fee.
Tenders must be submitted electronically via the Open system - www.open-uk.org ↗
For guidance on how to use the Open system please refer www.open-hub.org/how-to-guides/ ↗
If you require time-critical assistance on submitting your Tender please contact the Open Support Team [email protected]
For non-time critical issues, such as passwords, general account queries and location of information etc. please contact [email protected]
PLEASE NOTE: The system is accessible 24/7 however, technical support is only available Monday - Thursday 8:30am - 5:00pm. Friday - 8:30am - 4:30pm
Timeline
10 Nov 2025 → 8 May 2026 · 11 dates- Planning notice published345 days ago10 Nov 2025, 15:01 GMT
- Market engagement319 days ago5 Dec 2025, 23:59 GMT
The Council's Corporate Resources Service requires a Contractor for the provision of a range of audio-visual equipment for meeting rooms within the Civic Centre, Gateshead, which must include provision, installation, warranty and annual service and maintenance of equipment.
As part of this process the Council is conducting a Market Engagement Exercise to establish the level of interest in this opportunity, to gather information, and improve our understanding of the market.
To enable this, the Council will publish a market engagement Questionnaire via the OPEN portal on 10 November 2025 with a submission deadline of 12 noon 24 November 2025.
As part of the market engagement process the Council will offer a limited amount of one to one sessions to meet Suppliers to discuss requirements and the procurement process.
- Next notice expected285 days ago8 Jan 2026, 23:59 GMT
- Tender notice published259 days ago4 Feb 2026, 16:04 GMT
- Clarification questions by239 days ago24 Feb 2026, 12:00 GMT
- Admission / appointment period ends232 days ago · period end, not a bid countdown3 Mar 2026, 12:00 GMT
- Award decision expected by203 days ago31 Mar 2026, 23:59 BST
- Assessment summaries sent202 days ago2 Apr 2026, 00:00 BST
- Contract starts194 days ago10 Apr 2026, 00:00 BST
- Standstill ends187 days ago16 Apr 2026, 23:59 BST
- Latest notice published166 days ago8 May 2026, 08:05 BST
Notice history
10 events · 4 releases on Find a Tender · since 10 Nov 2025- Preliminary market engagement notice published10 Nov 2025, 15:01 GMTUK2
- Tender notice published4 Feb 2026, 16:04 GMTUK4
- Status changed to active4 Feb 2026, 16:04 GMT
- Procurement method changed4 Feb 2026, 16:04 GMT
- Deadline published: 3 Mar 2026, 12:00 GMT4 Feb 2026, 16:04 GMT
- Buyer details updated4 Feb 2026, 16:04 GMT
- Contract award notice published3 Apr 2026, 11:46 BSTUK6
- Status changed to complete3 Apr 2026, 11:46 BST
- Contract signature expected20 Apr 2026, 23:59 BSTscheduled
- Contract details notice published8 May 2026, 08:05 BSTUK7
Routine re-releases (4)
- 2025-11: 1 release · 10 Nov 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Auditel Rental and Service ltd20 Apr 2026 – 19 Apr 2029 · up to 19 Apr 2030Extensions: Option for 1 x 12 month extension · Options: Option to include the following: * Remote access for fault diagnosis of meeting room equipment. * Change the meeting room equipment into a Teams Room set up. * Pre-installation of Software and Firmware updates ahead of delivery to site. * Provision for any additional services to the Council throughout the contract term and any further extension periods. | £240,000 | 2 Apr 2026 | Awarded |
Contracts
AUDIO VISUAL EQUIPMENT FOR MEETING ROOMS · Auditel Rental and Service ltd
- Signed
- 30 Apr 2026
- Value
- £240,000
- Period
- 30 Apr 2026 – 29 Apr 2029 · up to 29 Apr 2030 with extensions
- Status
- active
- Extensions
- 1 x 12 month option to extend
- Options
- The contract includes the following options: The purchase of remote access for fault diagnosis of meeting room equipment. The updating of the existing meeting room equipment into a Teams Room set up. Any other additional services that may be provided by the supplier to the Council in relation to this contract.
3 agreed KPIs: Installations success · Incident Resolution & SLA Compliance · Invoice and quotation accuracy
- Installations success
- Incident Resolution & SLA Compliance
- Invoice and quotation accuracy
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 13final-stage tenders | 12 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeFramework contractors & participating bidders
1 commercial party on the notice- AUDITEL RENTAL AND SERVICE LIMITEDFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender