Official UK procurement notice
Audio Visual (AV) Supply, Installation and Support framework
Authority: Stoke-on-Trent City Council (Local council)
Sectors: Radio, television, communication, telecommunication and related equipment (32) Delivery: West Midlands (UKG23)
Framework ceiling (notional)£1,000,000framework ceiling, not attributable revenue
Submissions closed 17 Feb 2026awarded 18 Jun 2026
Awarded to Internet Videocommunications Ltd
Framework period 4 yrsends 9 May 2030 · starts 10 May 2026
What is being bought
Published requirement descriptionThe framework will provide the council with a compliant procurement route for AV equipment and an expert partner to advise and design appropriate AV solutions for meeting spaces. Using the same supplier for all AV requirements also maintains consistency of design, installation and equipment across all rooms, and a single contact for support.
- The authority expects to re-tender this requirement around 1 Sept 2029, 23:59 BST.
CPV: Television and radio receivers, and sound or video recording or reproducing apparatus
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers · 4 bids received (4.0 per place) · 1 appointed (full)
- Framework period
- 4 yrs from 10 May 2026
Published description of the framework
Single-provider framework, with individual call-offs awarded based on quotations obtained from the appointed provider.
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£1,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Quality (Technical): 55%
- Price: 30%
- Social Value: 15%
Published award criteria (3)
- Quality (Technical)
- Price
- Social Value
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Audio Visual (AV) Supply, Installation and Support framework” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Sept 2029
- First published
- 19 Jan 2026, 12:36 GMT
- Last source update
- 12 Aug 2026, 14:18 BST
- Award evaluation window
- Submission end – 1 May 2026
- Authority reference
SR/2025/507- FTS notice number
2026/S 000-004313- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0608a2Find a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Appointment period ends
- 17 Feb 2026, 17:00 GMT
- Clarification deadline
- 2 Feb 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
19 Jan 2026 → 12 Aug 2026 · 8 dates- Tender notice published275 days ago19 Jan 2026, 12:36 GMT
- Clarification questions by261 days ago2 Feb 2026, 17:00 GMT
- Admission / appointment period ends246 days ago · period end, not a bid countdown17 Feb 2026, 17:00 GMT
- Award decision expected by173 days ago1 May 2026, 23:59 BST
- Contract starts165 days ago10 May 2026, 00:00 BST
- Assessment summaries sent126 days ago18 Jun 2026, 00:00 BST
- Standstill ends114 days ago29 Jun 2026, 23:59 BST
- Latest notice published70 days ago12 Aug 2026, 14:18 BST
Notice history
5 events · 3 releases on Find a Tender · since 19 Jan 2026- Tender notice published19 Jan 2026, 12:36 GMTUK4
- Contract award notice published18 Jun 2026, 08:16 BSTUK6
- Status changed to complete18 Jun 2026, 08:16 BST
- Contract signature expected4 Jul 2026, 23:59 BSTscheduled
- Contract details notice published12 Aug 2026, 14:18 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastSuppliers appointed 11 award · see the list ↓
Bids received 44 from SMEs
Contracts signed 1latest 7 Aug 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Internet Videocommunications LtdSME6 Jul 2026 – 5 Jul 2030 | £1,000,000 inc. VAT | 18 Jun 2026 | Awarded |
Contracts
Contract 1 · Internet Videocommunications LtdSME
- Signed
- 7 Aug 2026
- Value
- £800,000
- Period
- 7 Aug 2026 – 8 Aug 2030
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders · 7 at stage one | 4 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- INTERNET VIDEOCOMMUNICATIONS LIMITEDFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender