Official UK procurement notice
Audio Digitisation ITT – BBC Archives Technology & Services
Authority: The British Broadcasting Corporation (BBC)
What is being bought
Published requirement descriptionThe BBC has undertaken a competition for the provision of Audio Archive Digitisation
Services.
CPV: Archive services
The lotProcurement structure
single lot · value publishedLot #1The tender for Audio Archive Digitisation Services was published in the year that the…AwardedPublished value£2,000,000
The tender for Audio Archive Digitisation Services was published in the year that the BBC celebrates its centenary, and our mission remains vital – to serve all audiences through impartial, high-quality and distinctive output and services that inform, educate and entertain. The BBC is bound by its Charter to safeguard the long-term value of its archive for the public. Digitising more of the archive will fulfil this objective and make historic content more widely accessible to future audiences. This ITT relates directly to the digitisation of BBC generated audio content over the next 3 years. BBC Archives Technology & Services (AT&S) holds a large collection of audio tapes which have yet-to-be digitised. Within this audio collection reside recordings spanning from 1930s to the 2000s. Most of this content is programme output from BBC radio networks, and unbroadcast live music performances & interviews. Much of the content identified for digitisation represents the only known copy available, often referred to as Single Copy Masters (SCM). The proposal is to digitise a range of content held in both Quarter Inch and DAT formats.
The Contract will be for an initial term of 3 years with options to extend by two twelve month extensions, to a maximum of 5 years. It is expected to begin on 30th September 2022. The contract value does not represent committed spend, instead it represents the maximum spend that may be made over the total contract term. A site visit to Perivale is offered to all registered Tenderers. The date for the visit is Wednesday 13th July 2022 1.30pm - 4.00pm. The visit will provide Tenderers with an opportunity to visit the Perivale site and ask any questions relating to this ITT and the requirements. As space is limited, Tenderers are requested to please nominate a maximum of 2 key personnel to the BBC via the Bravosolution message portal no later than 15:00hrs on Wednesday 6th July 2022. All visit attendees will be required to complete a Non-Disclosure Agreement (NDA) prior to the visit and photography will not be allowed. The NDA for completion and return by each attendee with your application for a place can be found in the general attachments area of the ITT on the Bravo portal. Further details are available on the BBC's e-sourcing Portal.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Merit: 52.5%
- price: 47.5%
Published award criteria (2)
- Merit: 52.5%
- Price: 47.5%
- Suitability
Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.
Please register your interest in this project by taking the following steps:
1 - Register your company on the Jaggaer eSourcing portal (this is only required once):
1.1 Go to bbc.bravosolution.co.uk ↗ 1.2 - Click the link on the login page to
register. 1.3 Accept the terms and conditions and click 'Continue'. 1.4 - Enter your correct
business and user details. 1.5 - Note the username you chose and click 'Save' when
complete. 1.6 - You will shortly receive an email with your temporary password.
2 - Express an interest in the tender: 2.1 - Login to the portal with the
username/password. 2.2 - Click the 'PQQs/ITTs Open to all Suppliers' link. (These are
Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
2.3 - Click on the relevant PQQ/ITT to access the content. 2.4 - Click the 'Express
Interest' button at the top of the page. This will move the PQQ/ITT into your 'My PQQs/My
ITTs page. (This is a secure area reserved for your projects only. 2.5 - You can now access
any attachments by clicking 'Buyer Attachments' in the 'PQQ/ITT Details' box. 3.
Responding to the tender: 3.1 - Click 'My Response' under PQQ/ITT Details', you can
choose to 'Create Respon…
- Price carries 47.5 of 100 points: a 10% discount moves about 4.8 points. Quality carries 52.5 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Jun 2022, 16:26 BST
- Last source update
- 2 Dec 2022, 15:59 GMT
- Award evaluation window
- 25 Jul 2022 – …
- Authority reference
PROC/2022/42/ALFN- FTS notice number
2022/S 000-034243- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0349f8Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
As stated in the Public Contracts Regulations 2015. The applicable review time limits shall be as stated in Regulations 92 and 93 Public Contracts Regulations 2015.
Publisher note: In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.
How it was run
Official notice- Submission deadline
- 25 Jul 2022, 11:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 25 Jul 2022, 11:00 BST
Timeline
25 Jul 2022 → 2 Dec 2022 · 3 dates- Submission deadline25 Jul 2022, 11:00 BST
- Bids opened25 Jul 2022, 11:00 BST
- Notice published2 Dec 2022, 15:59 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete2 Dec 2022, 15:59 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ES Media Group Limited (trading as LMH Memnon) | £2,000,000 † | — | Awarded |
Contracts
Audio Digitisation ITT – BBC Archives Technology & Services · ES Media Group Limited (trading as LMH Memnon)
- Signed
- 29 Sept 2022
- Value
- £2,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Business and Property Courts of England and WalesMediation bodyReview body
Bidders & participating suppliers
1 commercial party on the notice- ES Media Group Limited (trading as LMH Memnon)Awarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria