Official UK procurement notice
AT1467 Holiday Activity Food Programme for Children
Authority: Luton Borough Council (Local council)
What is being bought
Published requirement descriptionTo commission an active partnership to manage. deliver and commission external providers to run a Holiday Activity & Food programme. 1. Management - co-ordination, promotion, booking and reporting. 2. Main Provider - running costs, staffing, training, marketing, equipment and catering. 3. External community Providers commissioned and sub-contracted by lead Active Partner.
CPV: Children's holiday-camp services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£5,000,000
- Economic & financial standing
You will be required to have an annual turnover of at least £2,000,000 to meet the Conditions of Participation.
A financial due diligence check will be undertaken by our finance department examining the above financial information and you will ranked as Low, Medium or High risk. If you are ranked as High risk you will be excluded from the tender process. If you are ranked as Low or Medium you will be accepted.
- Technical & professional ability
Safeguarding
Delivery costs
Management and administration costs
Further details contained in the Procurement Specific Questionnaire
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- AT1467 - Quality: 100%
Published award criteria (1)
- AT1467 - Quality: Quality questions to be completed and a minimum score of 3 to be achieved.
- Economic & financial standing
You will be required to have an annual turnover of at least £2,000,000 to meet the Conditions of Participation.
A financial due diligence check will be undertaken by our finance department examining the above financial information and you will ranked as Low, Medium or High risk. If you are ranked as High risk you will be excluded from the tender process. If you are ranked as Low or Medium you will be accepted.
- Technical & professional ability
Safeguarding
Delivery costs
Management and administration costs
Further details contained in the Procurement Specific Questionnaire
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 17 Jan 2026, 11:19 GMT
- Last source update
- 14 Aug 2026, 14:26 BST
- Award evaluation window
- Submission end – 10 Aug 2026
- Authority reference
DN802695- FTS notice number
2026/S 000-047314- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06083aFind a Tender- Contract terms summary
See contract on portal.
- Risks
Change of circumstances in relation to the grant funding from the DFE, this may increase or decrease capacity and the service delivered. The number of children to be provided for may also increase or decrease.
How it was run
Official notice- Submission deadline
- 22 Jun 2026, 12:00 BST
- Clarification deadline
- 16 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Any clarifications and tenders must be submitted via the ProContract (Proactis) e-tendering portal at www.procontract.due-north.com ↗
Timeline
17 Jan 2026 → 1 Oct 2026 · 11 dates- Planning notice published278 days ago17 Jan 2026, 11:19 GMT
- Market engagement264 days ago30 Jan 2026, 23:59 GMT
Luton Council are hosting a supplier engagement event to provide further details for the Holiday Activity and Food Programme for children who receive free school meals in Luton. This is a grant funded project from the Department for Education and is to include management and delivery. One of the main objectives is to support children’s health and wellbeing, provide access to nutritious meals in school holidays and promote physical activity and healthy lifestyles. Service must be undertaken in Luton and the provider must undertake the management, co-ordination, promotion, booking, reporting, staffing, training, marketing, equipment and catering.
If you would like to attend the supplier engagement event to take place on Friday 30 January 2026 @ 12 noon -1pm via Microsoft Teams then please email [email protected] before 10am on Thursday 29 January 2026 and you will be sent an invite
- Next notice expected243 days ago20 Feb 2026, 23:59 GMT
- Tender notice published154 days ago21 May 2026, 16:06 BST
- Clarification questions by128 days ago16 Jun 2026, 12:00 BST
- Submission deadline122 days ago22 Jun 2026, 12:00 BST
- Award decision expected by72 days ago10 Aug 2026, 23:59 BST
- Assessment summaries sent69 days ago14 Aug 2026, 00:00 BST
- Latest notice published69 days ago14 Aug 2026, 14:26 BST
- Standstill ends56 days ago26 Aug 2026, 23:59 BST
- Contract starts21 days ago1 Oct 2026, 00:00 BST
Notice history
8 events · 3 releases on Find a Tender · since 17 Jan 2026- Preliminary market engagement notice published17 Jan 2026, 11:19 GMTUK2
- Tender notice published21 May 2026, 16:06 BSTUK4
- Status changed to active21 May 2026, 16:06 BST
- Procurement method changed21 May 2026, 16:06 BST
- Deadline published: 22 Jun 2026, 12:00 BST21 May 2026, 16:06 BST
- Contract award notice published14 Aug 2026, 14:26 BSTUK6
- Status changed to complete14 Aug 2026, 14:26 BST
- Contract signature expected1 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Active LutonAT1467 Holiday Activity Food Progre1 Oct 2026 – 30 Jun 2029 · up to 30 Jun 2031Extensions: Subject to grant funding being received from the DfE and requirement of service continuing. Currently only the funding for years 1-3 has been communicated with the Council. · Options: The right to additional purchases while the contract is valid. Any goods or services which may be required to enable the service to be managed and delivered successfully which may become apparent during the term of the contract. | £5,000,000 | 14 Aug 2026standstill to 26 Aug 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 0 | — |
Who bid
- wonACTIVE LUTON · East of England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- ACTIVE LUTONAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender