Find a TenderAwardedContract award notice
Published 17 Oct 2025, 14:06 BST

Official UK procurement notice

AT1398 Refurbishment of Lewsey Community Centre

Official notice

Authority: Luton Borough Council (Local council)

WorksBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£1,800,000≈ £1.2m / year · £2,160,000 inc. VAT1.8% below published estimate
Submissions closed 21 Nov 2025awarded 30 Mar 2026
Awarded to Etec Group
Contract term 1 yr 6 moends 16 Jul 2027 · starts 16 Jan 2026

What is being bought

Published requirement description

Luton Council is undertaking a PA23 regulated below threshold contract works procurement, AT1398 Refurbishment of Lewsey Community Centre and relocation of front entrance The proposed project will include the relocation of the main front entrance and remodel front elevation- The existing front entrance sits along Landrace Road. The new proposed entrance will sit along Tomlinson Avenue and will comprise of the reconfiguration of the main entrance and reception. The area outside the new entrance will be level tarmacadam with 4x cycle storage racks.; Replacement of water damaged ceiling tiles; new main hall including a new partition sliding door and café kitchen; refurbishment most of the existing areas on ground floor. M&E refurbishment will include rewiring to Library and main building, replacement of intruder alarm & CCTV plus building security improvements, replacing existing air condition and ventilation. A Planning Application for the scheme is approved to address various requirements of Local Plan Policies for the relocation of the main entrance (as the ground floor works do not require a planning application). The service requires a Principal Contractor to deliver the works under a JCT IC 2016. The site is owned by Luton Borough Council.

CPV: Construction work

The lotProcurement structure

single lot · value published
Lot #1Awarded 1 yr 6 moSMEPublished value£1,800,000
Contract period: 16 Jan 2026 – 16 Jul 2027 (1 yr 6 mo)Value: £1,800,000 exc. VAT · £2,160,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    turnover

    last 3 years accounts

    insurance

    competency as principle contractor

    guarantor

    insurance

    GDPR compliance

    relevant experience 3 refs

    sub contractor experience

    qualifications

    health and safety management

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 35%Price: 45%Social value: 20%
Published award criteria (3)
  • Price
  • Quality
  • Social Value
Conditions of participation1
  • Condition of participation

    turnover

    last 3 years accounts

    insurance

    competency as principle contractor

    guarantor

    insurance

    GDPR compliance

    relevant experience 3 refs

    sub contractor experience

    qualifications

    health and safety management

What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 35 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Oct 2025, 14:06 BST
Last source update
1 Apr 2026, 11:15 BST
Authority reference
DN794641
FTS notice number
2025/S 000-066392
Latest notice
Contract award notice (UK6)
Classification (CPV)
Construction work
Delivery area
East of England (UKH21)
Official registry OCID
ocds-h6vhtk-05ceeb Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
21 Nov 2025, 17:00 GMT
Clarification deadline
14 Nov 2025, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Oct 2025 → 1 Apr 2026 · 7 dates
  1. Planning notice published370 days ago
    17 Oct 2025, 14:06 BST
  2. Tender notice published370 days ago
    17 Oct 2025, 15:00 BST
  3. Next notice expected367 days ago
    20 Oct 2025, 23:59 BST
  4. Clarification questions by342 days ago
    14 Nov 2025, 17:00 GMT
  5. Submission deadline335 days ago
    21 Nov 2025, 17:00 GMT
  6. Contract starts280 days ago
    16 Jan 2026
  7. Latest notice published204 days ago
    1 Apr 2026, 11:15 BST

Notice history

10 events · 4 releases on Find a Tender · since 17 Oct 2025
  1. Preliminary market engagement notice published
    17 Oct 2025, 14:06 BST
    UK2
  2. Planned procurement notice published
    17 Oct 2025, 14:32 BST
    UK3
  3. Status changed to planned
    17 Oct 2025, 14:32 BST
  4. Procurement method changed
    17 Oct 2025, 14:32 BST
  5. Deadline published: 21 Nov 2025, 17:00 GMT
    17 Oct 2025, 14:32 BST
  6. Tender notice published
    17 Oct 2025, 15:00 BST
    UK4
  7. Status changed to active
    17 Oct 2025, 15:00 BST
  8. Contract award notice published
    1 Apr 2026, 11:15 BST
    UK6
  9. Status changed to complete
    1 Apr 2026, 11:15 BST
  10. Contract signature expected
    1 May 2026, 23:59 BST
    scheduled
Routine re-releases (4)
  • 2025-10: 1 release · 17 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,768,0481 award exc. VAT
Bids received 1717 from SMEs
Awarded toValueDateStatus
Etec GroupAT1398 Luton Council Refurbishment of Lewsey Community Centre and relocation of front entrance a PA23 Regulated Below Threshold contract for works1 May 2026 – 30 Nov 2026 · up to 30 Nov 2027Extensions: 1x 12 month extensions allowable as per program and build requirement£1,768,04830 Mar 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
17final-stage tenders170—

Contracting authority & participating public bodies

Luton Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWCV-4283-GVPW Town Hall, Luton, East of England, LU1 2BQContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Etec Contract Services Awarded supplierGB-PPON: PTRJ-1317-LMRY Suite 7 98-106 High Road, South Woodford, London, E18 2QHContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure