Official UK procurement notice
AT1315 Electoral Management System
Authority: Luton Borough Council (Local council)
Sectors: Software Packages & ERP (48) Delivery: East of England (UKH21)
Awarded value£240,230published contract · exc. VAT
Submissions closed 25 Nov 2024awarded 19 May 2025
Awarded to Democracy Counts Limited
What is being bought
Published requirement descriptionElectoral Management System
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality: 60%
- Total Price: 40%
Published award criteria (2)
- Total Price: 40
- Quality: 60
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 24 Oct 2024, 14:57 BST
- Last source update
- 17 Jun 2025, 10:39 BST
- Award evaluation window
- 25 Nov 2024 – …
- Authority reference
DN744856- FTS notice number
2025/S 000-032834- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b0fbFind a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 25 Nov 2024, 17:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 25 Nov 2024, 17:00 GMT
Detailed submission instructions & authority contactsFrom official release
Timeline
25 Nov 2024 → 17 Jun 2025 · 3 dates- Submission deadline25 Nov 2024, 17:00 GMT
- Bids opened25 Nov 2024, 17:00 GMT
- Notice published17 Jun 2025, 10:39 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete17 Jun 2025, 10:39 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £240,2301 contract exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 19 May 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Democracy Counts LimitedSME | £240,230 † | — | Awarded |
Contracts
Contract 032834-2025-DN744856-1 · Democracy Counts LimitedSME
- Signed
- 19 May 2025
- Value
- £240,230
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of JusticeReview body
- The High Court of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Democracy Counts LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.