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Published 19 Jun 2023, 09:40 BST

Official UK procurement notice

AT1194 - Events Management Framework

Official notice

Authority: Luton Borough Council (Local council)

Framework agreementServicesOpen procedureSME suitable
Sectors: Business Services & Consultancy (79) Delivery: UK
Framework ceiling (notional)£1,100,000framework ceiling, not attributable revenue
Submissions closed 20 Jul 2023awarded 4 Sept 2023

What is being bought

Published requirement description

The Council are seeking providers to deliver a high quality Events Management Service (EMS) to develop and deliver a calendar of events for the Council over the next 4 years.

The purpose of this tender is to award to a primary provider with up to a maximum of 2 contingent providers for all requirements to support as required by the council. A schedule of events is included with the Specification which will awarded upon completion of the tender process.

  • Recurrence: Every 4 years subject to success of framework strategy

CPV: Event services

How this framework works

From the published notice
Places
up to 3 suppliers · 3 bids received (1.0 per place) · 2 appointed

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: UK
Variant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 100%
Published sub-criteria (1)
  • Quality and Cost: 100%
Published award criteria (1)
  • Quality and Cost: 100
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
  • “AT1194 - Events Management Framework” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Every 4 years subject to success of framework strategy
First published
19 Jun 2023, 09:40 BST
Last source update
4 Sept 2023, 11:29 BST
Award evaluation window
20 Jul 2023 – …
Authority reference
DN669860
FTS notice number
2023/S 000-026027
Classification (CPV)
Event services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03d74d Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
20 Jul 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
20 Jul 2023, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

20 Jul 2023 → 4 Sept 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    20 Jul 2023, 12:00 BST
  2. Bids opened
    20 Jul 2023, 13:00 BST
  3. Notice published
    4 Sept 2023, 11:29 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    4 Sept 2023, 11:29 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 32 from SMEs
Contracts signed 2latest 4 Sept 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £1,100,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 026027-2023-AT1194 Events Management-1

    Signed
    4 Sept 2023
    Value
    ceiling above
    Status
    active

  • Contract 026027-2023-AT1194 Events Management-2

    Signed
    4 Sept 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic2——

Contracting authority & participating public bodies

Luton Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Town Hall, George Street, Luton, UK, LU1 2BQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • HIGH COURT OF JUSTICEReview body LONDON
  • Supreme Court of JusticeReview body London

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.