Official UK procurement notice
NHS LPP Asset Utilisation Framework Agreement
Authority: Guy's and St Thomas' NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionA framework opportunity for experienced and qualified suppliers of cloud-based asset utilisation platforms, supporting NHS Trusts to track, analyse, and optimise the use of clinical equipment across departments and sites. Solutions must deliver interoperable, data-driven insights, integrate seamlessly with NHS systems, and support full asset lifecycle management—from tagging and monitoring to booking, maintenance, and disposal. The framework aims to improve operational efficiency, reduce unnecessary capital expenditure, and enhance patient care through greater visibility, smarter decision-making, and evidence-based resource planning.
The framework will enable participating organisations to call off a single, scalable solution with associated implementation and support services, helping improve equipment availability, reduce time spent locating assets, and strengthen planning for sharing, maintenance, and future investment.
CPV: IT services: consulting, software development, Internet and support · Information systems · Medical information systems · Software package and information systems
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 2 bids received · 3 suppliers appointed
- Framework period
- 4 yrs from 3 Apr 2026
- Buyer regions
- UK
- Supplier levy on call-offs (max %)
1% of call-off value · NHS LPP charges the awarded supplier an ABI fee of 1% of the supplier’s annual turnover from orders placed under this framework. The fee is calculated on sales inclusive of VAT at the prevailing rate.
Who may buy through it
The framework can be used by contracting authorities within the NHS and the wider UK public sector.
Published description of the framework
A multi-supplier closed framework for the provision of compliant, scalable cloud-based solutions and associated services to track, monitor and optimise the use of clinical equipment across departments and sites.
- WORKFORCE TECHNOLOGY SYSTEM / HEALTH ROSTER · Derbyshire Community Health Services NHS Foundation Trust · 22 Jun 2026
Notices that name this framework as their framework in the official record. Many call-offs are never published, so this is a floor, not utilisation.
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 70%
- Commercial: 20%
- Social Value: 10%
Published award criteria (3)
- Technical
- Social Value
- Commercial
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “NHS LPP Asset Utilisation Framework Agreement” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- The framework can be used by contracting authorities within the NHS and the wider UK public sector.
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Dec 2025, 15:39 GMT
- Last source update
- 1 May 2026, 11:35 BST
- Award evaluation window
- Submission end – 3 Apr 2026
- Authority reference
C403144- FTS notice number
2025/S 000-080737- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05f100Find a Tender
How it was run
Official notice- Appointment period ends
- 16 Jan 2026, 16:00 GMT
- Clarification deadline
- 9 Jan 2026, 16:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 1% of call-off value · NHS LPP charges the awarded supplier an ABI fee of 1% of the supplier’s annual turnover from orders placed under this framework. The fee is calculated on sales inclusive of VAT at the prevailing rate.
The Tendering Portal can be accessed via the link: atamis-1928.my.site.com/s/Welcome ↗
All communications (including submission of Tenders) should be carried out via the e-Tendering Portal. The procurement documents are available for unrestricted full direct access, free of charge via the e-Tendering Portal. To access this opportunity you will need to register at health-family.force.com/s/Welcome ↗ as a Supplier and search for the opportunity C403144.
To respond to this Invitation to Tender, Bidders must register on the portal, log in, complete the tender response documents and submit them via the e-tendering portal.
Please note that any communication from NHS London Procurement Partnership (NHS LPP) regarding this tender will be via Atamis. Bidders must use the e-tendering messaging board for their communication with NHS LPP regarding this procurement.
Should Tenderers have any queries, or having problems using the portal, they should contact the Atamis Helpdesk at: Phone: 0800 9956035 E-mail: [email protected]
Timeline
8 Dec 2025 → 1 May 2026 · 10 dates- Planning notice published312 days ago8 Dec 2025, 15:39 GMT
- Tender notice published312 days ago8 Dec 2025, 15:49 GMT
- Next notice expected311 days ago9 Dec 2025, 23:59 GMT
- Clarification questions by280 days ago9 Jan 2026, 16:00 GMT
- Admission / appointment period ends273 days ago · period end, not a bid countdown16 Jan 2026, 16:00 GMT
- Assessment summaries sent234 days ago25 Feb 2026
- Standstill ends224 days ago6 Mar 2026, 23:59 GMT
- Contract starts197 days ago3 Apr 2026, 00:00 BST
- Award decision expected by196 days ago3 Apr 2026, 23:59 BST
- Latest notice published168 days ago1 May 2026, 11:35 BST
Notice history
11 events · 6 releases on Find a Tender · since 8 Dec 2025- Preliminary market engagement notice published8 Dec 2025, 15:39 GMTUK2
- Tender notice published8 Dec 2025, 15:49 GMTUK4
- Status changed to active8 Dec 2025, 15:49 GMT
- Procurement method changed8 Dec 2025, 15:49 GMT
- Deadline published: 16 Jan 2026, 16:00 GMT8 Dec 2025, 15:49 GMT
- Contract award notice published25 Feb 2026, 16:28 GMTUK6
- Status changed to complete25 Feb 2026, 16:28 GMT
- Contract award notice published27 Mar 2026, 12:12 GMTUK6
- Contract signature expected27 Mar 2026, 23:59 GMTscheduled
- Contract details notice published1 May 2026, 11:19 BSTUK7
- Contract details notice published1 May 2026, 11:35 BSTUK7
Routine re-releases (6)
- 2026-02: 1 release · 25 Feb 2026
- 2025-12: 2 releases · 8 Dec 2025, 8 Dec 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Add Latent Ltd, Asset Workflows LimitedSME, Innaxys LtdAsset Utilisation Framework Agreement3 Apr 2026 – 2 Apr 2030Amended: The Bidder, previously known as Add Latent Ltd, transition to operate through a newly established entity, Asset Workflows Ltd. | £18,000,000 | 25 Feb 2026 | Awarded |
Contracts
Asset Utilisation Framework Agreement · Add Latent Ltd, Asset Workflows LimitedSME, Innaxys Ltd
- Signed
- 24 Apr 2026
- Value
- £18,000,000
- Period
- 1 May 2026 – 30 Apr 2030
- Status
- active
- Change Previous details in the 'Is a framework being established?' section were incorrect.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 0 | — |
Who bid
- wonAdd Latent Ltd · Scotland + Asset Workflows Limited · Scotland · consortium
- wonINNAXYS LTD · East Midlands
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
3 commercial parties on the notice- Add Latent LtdFramework contractor
- Asset Workflows LimitedFramework contractor
- INNAXYS LTDFramework contractor
Official documents & specifications (6)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender