Official UK procurement notice
Asset Management System · UK public procurement notice
Authority: Progress Housing Group (Housing)
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: UK
Published estimate£320,000≈ £107k / year · £400,000 inc. VAT
Submissions closed 15 May 2026
Contract term 3 yrsends 3 Jan 2030 · up to 3 Jan 2031 with extensions · starts 4 Jan 2027
What is being bought
Published requirement descriptionThe Contract is for the provision of an Asset Management Solution (the "Services")
Bidders should refer to the Specification at Appendix A for further details of Progress Housing Group's requirements and the Services that the successful Bidder will be required to provide under the Contract.
The primary objective of the Asset Management System:
- Maintain an accurate record of the Group's building assets, components and lifecycle data
- Ensure compliance with reporting for Decent Homes and Health and Safety regulations
- Support strategic initiatives such as energy efficiency assessments and decarbonisation planning
- Enable reliable mobile working for the Group's surveyors and inspectors
- Help enable our target of achieving and maintaining 100% of stock condition surveys
- Support the planning and delivery of investment programmes
- Be scalable, secure, and user-friendly for both technical and non-technical users
- Enable whole stock and individual property reporting with ease
- The authority expects to re-tender this requirement around 4 Jan 2030, 23:59 GMT.
- No preliminary market engagement: A preliminary market engagement notice was published on https://procontract.due-north.com on 13/08/2025
CPV: Facilities management software development services · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£320,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (4)
- Technical & Quality: 40%
- Implementation: 15%
- Cost: 40%
- Social Value: 5%
Published award criteria (4)
- Cost
- Technical & Quality
- Implementation
- Social Value
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 4 Jan 2030
- First published
- 21 Apr 2026, 12:53 BST
- Last source update
- 9 Jun 2026, 17:07 BST
- Award evaluation window
- Submission end – 3 Jul 2026
- Authority reference
19.36 (B)- FTS notice number
2026/S 000-036057- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068748Find a Tender- Contract terms summary
30 days
How it was run
Official notice- Submission deadline
- 15 May 2026, 12:00 BST
- Clarification deadline
- 5 May 2026, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
21 Apr 2026 → 4 Jan 2027 · 6 dates- Tender notice published183 days ago21 Apr 2026, 12:53 BST
- Clarification questions by169 days ago5 May 2026, 12:00 BST
- Submission deadline159 days ago15 May 2026, 12:00 BST
- Latest notice published134 days ago9 Jun 2026, 17:07 BST
- Award decision expected by110 days ago3 Jul 2026, 23:59 BST
- Today21 Oct 2026
- Contract startsin 74 days4 Jan 2027
Notice history
5 events · 3 releases on Find a Tender · since 21 Apr 2026- Tender notice published21 Apr 2026, 12:53 BSTUK4
- Tender notice published21 Apr 2026, 15:03 BSTUK4
- Deadline moved to 15 May 2026, 12:00 BST21 Apr 2026, 15:03 BST+0 days · was 16 May 2026, 00:00 BST
- Procurement termination notice published9 Jun 2026, 17:07 BSTUK12
- Status changed to complete9 Jun 2026, 17:07 BST
Published amendments (1)
Submission date is 15th May 2026 at 12 noon - amendment issued due to e-tenders system not processing the notice in the tenders portal on 20/04/2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 9 Jun 2026 | CancelledFollowing a review undertaken to ensure continued alignment with the principles of the Procurement Act 2023, including transparency, equal treatment, and the integrity of the procurement process, we have concluded that it is appropriate to discontinue the current tender exercise at this stage. This decision has been taken to ensure that all suppliers are afforded a consistently fair and robust opportunity to compete. |
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender documents to be accessed and submitted online via the Proactis e-tenders portal
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender