Official UK procurement notice
Asset Management Solution · UK public procurement notice
Authority: Northumbria Police (Police & fire)
What is being bought
Published requirement descriptionNorthumbria Police’s Estates Team manage around 105 properties and do not currently have an asset management system to help capture and manage all elements of the estate, from leasehold and freehold contract information, certification to day-to-day repairs and maintenance. Instead, this is managed manually through various spreadsheets.To streamline the process, an asset management system is required to help create efficiencies and help achieve IFRS16 compliance.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£262,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70%
- Price: 30%
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 31 Jan 2025, 14:59 GMT
- Last source update
- 27 Aug 2025, 13:20 BST
- Award evaluation window
- 3 Mar 2025 – …
- Authority reference
NP0330- FTS notice number
2025/S 000-051589- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04daaaFind a Tender
- Electronic trading
- e-invoicing allowed
- Performance terms
As stated in the Invitation to Tender document.
- Review procedure
As stated in the Invitation to Tender document.
How it was run
Official notice- Submission deadline
- 3 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 3 Mar 2025, 12:01 GMT
Timeline
3 Mar 2025 → 27 Aug 2025 · 3 dates- Submission deadline3 Mar 2025, 12:00 GMT
- Bids opened3 Mar 2025, 12:01 GMT
- Notice published27 Aug 2025, 13:20 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete27 Aug 2025, 13:20 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CIVICA UK LIMITED | £243,655 † | — | Awarded |
Contracts
Asset Management Solution · CIVICA UK LIMITED
- Signed
- 3 Mar 2025
- Value
- £243,655
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 5 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- European UnionFunder
Bidders & participating suppliers
1 commercial party on the notice- Civica UK LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria