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Published 20 Dec 2023, 10:50 GMT

Official UK procurement notice

Asset Management Software · UK public procurement notice

Official notice

Authority: Lancaster City Council (Local council)·Consortium: 3 public authorities

Framework agreement2 lotsGoodsRestricted procedureSME suitable

Sectors: Software Packages & ERP (48) Delivery: UKNorth West (UKD)Wales (UKL22)

Framework ceiling (notional)£5,000,000,000total for 2 lots · framework ceiling, not attributable revenue · 1 value update

Submissions closed 5 Sept 2024awarded 17 Jun 2026

Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Contract renewal for Civica Property Management.

CPV: Business transaction and personal business software package · Compliance software package · Customer Relation Management software package · Document management software package · Enterprise resource planning software package · Financial analysis and accounting software package · IT services: consulting, software development, Internet and support · IT software package · Industry specific software package · Miscellaneous software package and computer systems · Programming services of packaged software products · Sales, marketing and business intelligence software package · +5 more

How this framework works

From the published notice

Bids received: 135 bids received · 3 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · evaluation weights differ by lot

Lot #1Enterprise SoftwareAwardedRenewal UK, North West +1Published value£4,000,000,000

Delivery: UK, North West, Wales

Extensions: The initial duration of the Framework is 30 months, with an option to extend for a further 18 months CCS reserve the right to extend lots by varying durationsVariant bids: not allowed

79980000 Subscription services

Lot #2Specialised Software SolutionsCancelledRenewal UKPublished value£1,000,000,000

This Lot was designed for lower value innovative solutions to deploy Back Office Software, leveraging a lower threshold of standards and accreditation to encourage opportunity within the SME community. This included enterprise resource planning, HR and payroll, financial accounting, procurement and supply chain management, customer relationship management, productivity workflow technologies, content services, service portal, integration software, mobility and accessibility, as well as support and maintenance for these services.

Buyers were able to award specific call-off contracts through two order procedures including direct award and further competition. Additional information: Unlimited Places

Delivery: UK

Extensions: The initial duration of the Framework is 30 months, with an option to extend for a further 18 months CCS reserve the right to extend lots by varying durationsVariant bids: not allowed

48000000 Software package and information systems 48170000 Compliance software package 48217000 Transaction-processing software package 48311000 Document management software package 48400000 Business transaction and personal business software package 48440000 Financial analysis and accounting software package

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Price	Quality	Split
1 · Enterprise Software	100%	—
2 · Specialised Software Solutions	20%	80%

Conditions of participation1

Suitability
Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the directive) on the basis of information provided in response to an invitation to tender (ITT) registering for access.

What this means for your bid

Price carries 20–100 points depending on the lot. Read the split per lot below.
“Asset Management Software” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 20 Dec 2023, 10:50 GMT
Last source update: 24 Jun 2026, 14:57 BST
Award evaluation window: 27 Aug 2024 – …
Authority reference: DN820167
FTS notice number: 2026/S 000-059498
Classification (CPV): Business transaction and personal business software packageCompliance software packageCustomer Relation Management software packageDocument management software packageEnterprise resource planning software packageFinancial analysis and accounting software packageIT services: consulting, software development, Internet and supportIT software packageIndustry specific software packageMiscellaneous software package and computer systems
+7 more
Programming services of packaged software productsSales, marketing and business intelligence software package
Delivery area: UKNorth West (UKD)Wales (UKL22)
Official registry OCID: ocds-h6vhtk-042889 Find a Tender

Publisher note: This contract was awarded via direct award against CCS Back Office Software 2 Framework (RM6285). (WA Ref:165306)

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on JAGGAER

Supplier login requiredLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Appointment period ends: 5 Sept 2024, 15:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 27 Aug 2024, 15:01 BST

Detailed submission instructions & authority contactsFrom official release

crowncommercialservice.bravosolution.co.uk ↗

Timeline

12 Jul 2024 → 24 Jun 2026 · 5 dates

Next notice expected
12 Jul 2024, 00:00 BST
Bids opened
27 Aug 2024, 15:01 BST
Admission / appointment period endsperiod end, not a bid countdown
5 Sept 2024, 15:00 BST
Bids must remain valid until
22 Feb 2025, 23:59 GMT
Notice published124 days ago
24 Jun 2026, 14:57 BST

Notice history

9 events · 6 releases on Find a Tender · since 25 Jul 2024

Published value updated to £5,000,000,000
25 Jul 2024, 10:54 BST
was £9,000,000,000
Status changed to active
25 Jul 2024, 10:54 BST
Procurement method changed
25 Jul 2024, 10:54 BST
Deadline published: 27 Aug 2024, 15:00 BST
25 Jul 2024, 10:54 BST
Deadline moved to 5 Sept 2024, 15:00 BST
22 Aug 2024, 15:08 BST
+9 days · was 27 Aug 2024, 15:00 BST
Status changed to complete
14 Mar 2025, 08:44 GMT
Procurement method changed
20 May 2026, 12:03 BST
Buyer details updated
20 May 2026, 12:03 BST
Buyer details updated
24 Jun 2026, 14:57 BST

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineIV.2.2	27 Aug 2024	5 Sept 2024	+9 d

1 amendment published without a description.

Routine re-releases (6)

2024-08: 1 release · 22 Aug 2024
2024-07: 1 release · 25 Jul 2024
2023-12: 1 release · 20 Dec 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 3admitted to the panel · see the list ↓

Bids received 13591 from SMEs

Contracts signed 3latest 17 Jun 2026

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 059498-2026-HP3001-1
Signed
17 Jun 2026
Value
£194,022
Status
active
Contract 046287-2026-CAV-DCO-(25-26) 299-1
Signed
15 Apr 2026
Value
£235,424
Status
active
Contract 009336-2025-1
Signed
7 Feb 2025
Value
£5,000,000,000
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Enterprise Software	135bids · 135 electronic · 1 from abroad	91	—	—

Contracting authority & participating public bodies

3 public bodies on the notice

Lancaster City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Lancaster Town Hall, Dalton Square, Lancaster, North West, LA1 1PJContact name, email, phone

Consortium members and other public bodies

Cardiff and Vale University Health BoardContracting authorityCentral purchasing bodyBody governed by public lawHealth Cardiff, UKContact name, email, phone
The Minister for the Cabinet Office acting through Crown Commercial ServiceContracting authorityCentral purchasing bodyMinistry or any other national or federal authority, including their regional or local subdivisionsPublic Procurement Liverpool, UKContact email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body LondonContact phone
High CourtsReview body London

Framework contractors & participating bidders

3 commercial parties on the notice

Civica UK ltdFramework contractor 8th Floor, Southbank Central, 30 Stamford Street, London, North West, SE1 9LQ
IVANTI UK LIMITEDFramework contractor 5 New Street Square, London, London, EC4A3TWContact phone
See Contracts Finder Notice for full supplier listFramework contractor 9th Floor, The Capital, Old Hall Street., Liverpool, UK

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria