Official UK procurement notice
ASC0263 - Day Opportunities Services
Authority: Leicester City Council (Local council)·Consortium: 3 public authorities
Re-procurement plannedDay Opportunities Services · tender expected
What is being bought5 lots · detail below
Published requirement descriptionLeicester City Council (‘the ‘Authority’) invited Tenders for the provision of Day Opportunities Services. Leicester City Council led the procurement on behalf of Leicester City Council and the Leicester, Leicestershire and Rutland Integrated Care Board (LLR ICB), previously known as the Leicester, Leicestershire and Rutland Clinical Commissioning Group (LLR CCG).
Day Opportunities Services support and enable people to access and participate in a variety of activities and opportunities, during the daytime, that help them to meet their social care and/or health needs.
Services will support the delivery of outcomes for people, and their families, who draw on social care support and see them being empowered and supported to participate in opportunities that enable them to meet their agreed outcomes as part of their support plan.
The activities and opportunities available will depend on an individual’s needs and interests. General examples may include, but are not limited to, IT training, cooking/baking, confidence building, friendship groups, sports, games and other leisure activities, household management, exercise, mindfulness and meditation, gardening, art therapy, visits to parks, museums or days out.
The Authority has awarded Framework Agreements for each Lot. There is no maximum number of providers to be awarded a Framework Agreement for each Lot. Tenderers should note that Lots 1 to 4 services are commissioned for the Authority only. Lot 5 services are being commissioned for both the Authority and the LLR ICB. The Authority provides no guarantee or volume of any work to any successful provider.
The Authority conducted this procurement under the Light Touch Regime for Social and Other Specific Services, as set out in the Public Contract Regulations 2015 (PCR), at Section 7 (Regulations 74 to 77) and Schedule 3. The procurement process was not conducted under the Public Contract Regulations 2015; however, it was similar to that of an Open procedure. The Process did, unlike an Open Procedure, include the flexibility, as allowed under the Light Touch Regime with various evaluation stages as detailed in the Invitation to Tender documentation.
CPV: Health and social work services · Other community, social and personal services
How this framework works
From the published notice- Bids received
- 11 bids on the busiest of 5 lots · 10 suppliers appointed
- Framework period
6 yrs from 1 Apr 2023, The procurement involves the establishment of a framework agreement. In the case of framework agreements, provide justification for any duration exceeding 4 years: To provide financial and service stability; retention and training of staff; investment in infrastructure, quality provision and innovation. Throughout the duration of the Framework, the Authority may review the Framework and may open the Framework at its own discretion when a service need arises as detailed in the ITT documentation.
Lots and requirements (5)Procurement structure
5 lots · all with a published value · same evaluation weights on every lotLot #1Older People (55+)AwardedPublished value£4,000,000
The Authority has awarded Framework Agreements for each Lot. There is no maximum number of providers to be awarded a Framework Agreement for each Lot.
It is the Authority’s preliminary view that TUPE may apply in respect of this Contract.
The proposed Contract will be for an initial period of 4 years to commence on 1st April 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 6 years.
The Invitation to Tender document and its appendices and all other documentation issued to Tenderers sets out the details of the Authority’s requirements.
Lot #2Adults with Learning Disabilities and/or Autistic Spectrum ConditionsAwardedPublished value£7,700,000
The Authority has awarded Framework Agreements for each Lot. There is no maximum number of providers to be awarded a Framework Agreement for each Lot.
It is the Authority’s preliminary view that TUPE may apply in respect of this Contract.
The proposed Contract will be for an initial period of 4 years to commence on 1st April 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 6 years.
The Invitation to Tender document and its appendices and all other documentation issued to Tenderers sets out the details of the Authority’s requirements.
Lot #3Adults with Physical and/or Sensory Disabilities, including Acquired Brain Injury (ABI) and Other Long Term Neurological ConditionsAwardedPublished value£900,000
The Authority has awarded Framework Agreements for each Lot. There is no maximum number of providers to be awarded a Framework Agreement for each Lot.
It is the Authority’s preliminary view that TUPE may apply in respect of this Contract.
The proposed Contract will be for an initial period of 4 years to commence on 1st April 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 6 years.
The Invitation to Tender document and its appendices and all other documentation issued to Tenderers sets out the details of the Authority’s requirements.
Lot #4Adults Living with DementiaAwardedPublished value£750,000
The Authority has awarded Framework Agreements for each Lot. There is no maximum number of providers to be awarded a Framework Agreement for each Lot.
It is the Authority’s preliminary view that TUPE may apply in respect of this Contract.
The proposed Contract will be for an initial period of 4 years to commence on 1st April 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 6 years.
The Invitation to Tender document and its appendices and all other documentation issued to Tenderers sets out the details of the Authority’s requirements.
Lot #5Specialist Support for Complex and Multiple NeedsAwardedPublished value£22,300,000
The Authority has awarded Framework Agreements for each Lot. There is no maximum number of providers to be awarded a Framework Agreement for each Lot.
It is the Authority’s preliminary view that TUPE may apply in respect of this Contract.
The proposed Contract will be for an initial period of 4 years to commence on 1st April 2023, with an option to extend, subject to satisfactory performance outcomes and agreement by the Authority, for a further period or periods up to a total of 2 years, taking the contract term to a maximum of 6 years.
The Invitation to Tender document and its appendices and all other documentation issued to Tenderers sets out the details of the Authority’s requirements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
As detailed in the Invitation to Tender documentation.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “ASC0263 - Day Opportunities Services” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 Jun 2022, 15:38 BST
- Last source update
- 4 Jan 2023, 15:24 GMT
- Authority reference
DN517801- FTS notice number
2023/S 000-000186- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0348e0Find a Tender
Publisher note: The Framework Agreements will be Open Framework Agreements. Throughout the duration of the Framework Agreement, the Authority may review the Framework Agreement and may open it to the market for new appointments to it at its own discretion when a service need arises. A service need includes (but is not limited to): a) a lack of capacity from current contracted Providers and therefore there is a need to supplement the Framework List of Providers beyond the numbers operating on the Framework Agreement at that time. b) an increase in the volume of people requiring Services under the Framework Agreement. c) to replace (if required) contracted Providers who have been removed, suspended from the Framework Agreement or did not agree to provide the Service within any Contract Extension Period. The Authority held an Online Tender Information Session conducted via Microsoft Teams on 28th June 2022 between 10:30 am to 12.30 pm. Further information on how to register for this session was contained within the ITT documentation.
How it was run
Official notice- Appointment period ends
- 25 Jul 2022, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
25 Jul 2022 → 1 Apr 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown25 Jul 2022, 14:00 BST
- Notice published4 Jan 2023, 15:24 GMT
- Contract starts1 Apr 2023, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete4 Jan 2023, 15:24 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Older People (55+)
- Signed
- 6 Dec 2022
- Value
- £4,000,000
- Period
- … – 31 Mar 2029
- Status
- active
Adults with Learning Disabilities and/or Autistic Spectrum Conditions
- Signed
- 6 Dec 2022
- Value
- £7,700,000
- Period
- … – 31 Mar 2029
- Status
- active
Adults with Physical and/or Sensory Disabilities, including Acquired Brain Injury (ABI) and Other Long Term Neurological Conditions
- Signed
- 6 Dec 2022
- Value
- £900,000
- Period
- … – 31 Mar 2029
- Status
- active
Adults Living with Dementia
- Signed
- 6 Dec 2022
- Value
- £750,000
- Period
- … – 31 Mar 2029
- Status
- active
Specialist Support for Complex and Multiple Needs
- Signed
- 6 Dec 2022
- Value
- £22,300,000
- Period
- … – 31 Mar 2029
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Older People (55+) | 11bids · 11 electronic | 10 | — | — |
| 2 · Adults with Learning Disabilities and/or Autistic Spectrum Conditions | 9bids · 9 electronic | 7 | — | — |
| 3 · Adults with Physical and/or Sensory Disabilities, including Acquired Brain Injury (ABI) and Other Long Term Neurological Conditions | 6bids · 6 electronic | 6 | — | — |
| 4 · Adults Living with Dementia | 4bids · 4 electronic | 4 | — | — |
| 5 · Specialist Support for Complex and Multiple Needs | 4bids · 4 electronic | 4 | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Leicester, Leicestershire and Rutland Clinical Commissioning GroupContracting authority
- Leicester, Leicestershire and Rutland Integrated Care BoardContracting authority
Dispute resolution & review bodies
- Construction and Technology Court (Queens Bench Division) (Branch of High Court of Justice)Review body
Framework contractors & participating bidders
11 commercial parties on the notice- Age UK Leicestershire & RutlandFramework contractor
- Carers Direct Homecare LtdFramework contractor
- East West Community Centre LimitedFramework contractor
- Forward Thinking Movement and Dance CICFramework contractor
- Forward Thinking Movement and Dance CICFramework contractor
- Leicestershire Leicester and Rutland HeadwayFramework contractor
- Manav Seva Community Centre Community Interest CompanyFramework contractor
- Mosaic 1898 LtdFramework contractor
- Pathfinders Community Support LimitedFramework contractor
- SANTOSH COMMUNITY CENTRE COMMUNITY INTEREST COMPANYFramework contractor
- The Caribbean CollectiveFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.