Official UK procurement notice
Arts Access Scheme - "All-In" Digital Membership System
Authority: The Arts Council of England (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionArts Council England intends to commission a Digital Membership System (DMS), as part of a programme of work to develop a UK-wide access scheme, All In, which will improve access, usability, and inclusion for D/deaf, disabled and neurodivergent people to creative and cultural activity across the UK. The DMS will allow customers to sign up to All In and create a profile giving details of their access requirements. Organisations will also subscribe via the DMS and create profiles for their access provisions and performances. The database of organisations and their provisions will be used to create access directories to aid customers to find events and activities that meet their requirements.
CPV: Miscellaneous software package and computer systems · Software programming and consultancy services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£1,060,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Functionality of DMS to meet needs of Access Scheme: 20%
- Details of Tech Stack for DMS delivery: 20%
- Project management: 13%
- Proposed Operational Services model: 6%
- Core delivery team and stakeholder engagement: 3%
- Risk management: 3%
- Price: 25%
- Social Value - Digital Inclusion initiatives and training for individuals with accessibility needs: 5%
- Social Value - Supporting disabled people to develop new skills: 5%
Published award criteria (9)
- Functionality of DMS to meet needs of Access Scheme: 20
- Details of Tech Stack for DMS delivery: 20
- Project management: 13
- Proposed Operational Services model: 6
- Core delivery team and stakeholder engagement: 3
- Risk management: 3
- Social Value - Digital Inclusion initiatives and training for individuals with accessibility needs: 5
- Social Value - Supporting disabled people to develop new skills: 5
- Price: 25
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Aug 2023, 14:05 BST
- Last source update
- 11 Dec 2024, 19:05 GMT
- Authority reference
ACE 504 ITT- FTS notice number
2024/S 000-040015- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03eff8Find a Tender
Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=909406479 GO Reference: GO-20241211-PRO-28854954
How it was run
Official notice- Submission deadline
- 14 Mar 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
16 Oct 2023 → 11 Dec 2024 · 4 dates- Next notice expected16 Oct 2023, 00:00 BST
- Submission deadline14 Mar 2024, 12:00 GMT
- Invitations to tender expected2 Apr 2024, 00:00 BST
- Notice published11 Dec 2024, 19:05 GMT
Notice history
6 events · 3 releases on Find a Tender · since 13 Feb 2024- Published value updated to £1,060,00013 Feb 2024, 12:05 GMTwas £760,000
- Status changed to active13 Feb 2024, 12:05 GMT
- Procurement method changed13 Feb 2024, 12:05 GMT
- Deadline published: 14 Mar 2024, 12:00 GMT13 Feb 2024, 12:05 GMT
- Buyer details updated13 Feb 2024, 12:05 GMT
- Status changed to complete11 Dec 2024, 19:05 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Calvium LtdSMEACE 504 ITT - All In Digital Membership SystemSubcontracting: Services and expertise in matters relating to data, engineering and service delivery | £1,060,000 † | — | Awarded |
Contracts
ACE 504 ITT - All In Digital Membership System · Calvium LtdSME
- Signed
- 22 Aug 2024
- Value
- £1,060,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic | 4 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The Arts Council of EnglandContracting authorityBody governed by public lawRecreation, culture and religion
Dispute resolution & review bodies
- Royal Courts of JusticeMediation bodyReview bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- Calvium LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria