Find a TenderAwardedContract details notice

Published 24 Sept 2025, 10:04 BST

Official UK procurement notice

Arden Multi Academy Trust - Grounds Maintenance

Authority: ARDEN MULTI ACADEMY TRUST (Public body)·On behalf of: Minerva Procurement Consultancy Services Limited

ServicesCompetitive flexible procedureAbove thresholdSME suitable

Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: West Midlands (UKG3)

Published estimate£500,000≈ £167k / year · £600,000 inc. VAT3.5% above published estimate

Submissions closed 29 Oct 2025awarded 5 Mar 2026

Awarded to Fairways Contracting Limited

Contract term 3 yrsends 12 Apr 2029 · up to 12 Apr 2031 with extensions · starts 13 Apr 2026

What is being bought

Published requirement description

Trust is currently out to tender for the provision of a Grounds Maintenance service.

The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 13 April 2026.

The Contractor will be responsible for the provision of a grounds maintenance service for the Trust. This will consist of services for each school across all sites.

There is a combined total of 308,324m2 (entire school site square meterage) and 34,300m2 Building Footprint across all sites with approximately 6,000 pupils on roll.

TUPE/LGPS does not apply to this tender.

The Contractor will be responsible for the provision of skilled ground maintenance operatives providing an efficient and timely maintenance service.

The authority expects to re-tender this requirement around 25 Sept 2027, 00:59 BST.
How the procedure runs: Duty to Consider Lots As part of the initial project set up and approval stage of the tender process, Arden Multi Academy Trust discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract. On the basis that Arden Multi Academy Trust considered that consistency of service provision, lack of resource for contract management and delivering value for money were best secured through one Trust-wide contract it was agreed that lots were not appropriate for this tender process. Full details of the description of the process being used are contained within the documents accompanying this tender. Stage 1 Conditions of participation with evaluation Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage. Stage 2 Invitation to Tender with evaluation Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to: Stage 3 Presentation Day Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period) Stage 5 Publication of Contract Details Notice Further details of the CFP can be found in the documentation accompanying this tender.

CPV: Grounds maintenance services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£500,000

Contract period: 13 Apr 2026 – 12 Apr 2029 (3 yrs) · up to 12 Apr 2031 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT

Delivery: West Midlands

Extensions: The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.

77314000 Grounds maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published award criteria (2)

Quality: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
Price: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 25 Sept 2027
First published: 24 Sept 2025, 10:04 BST
Last source update: 9 Apr 2026, 12:31 BST
Award evaluation window: Submission end – 4 Mar 2026
Authority reference: MPN-10341
FTS notice number: 2025/S 000-059108
Latest notice: Contract details notice (UK7)
Classification (CPV): Grounds maintenance services
Delivery area: West Midlands (UKG3)
Official registry OCID: ocds-h6vhtk-05a0b0 Find a Tender

How it runs: Duty to Consider Lots
As part of the initial project set up and approval stage of the tender process, Arden Multi Academy Trust discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract. On the basis that Arden Multi Academy Trust considered that consistency of service provision, lack of resource for contract management and delivering value for money were best secured through one Trust-wide contract it was agreed that lots were not appropriate for this tender process.
Full details of the description of the process being used are contained within the documents accompanying this tender.
Stage 1 Conditions of participation with evaluation
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
Stage 2 Invitation to Tender with evaluation
Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:
Stage 3 Presentation Day
Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)
Stage 5 Publication of Contract Details Notice
Further details of the CFP can be found in the documentation accompanying this tender.

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Requests to participate (first stage): 29 Oct 2025, 17:00 GMT
Submission deadline: 29 Oct 2025, 17:00 GMT
Clarification deadline: 1 Oct 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Full details of how to submit are contained within the documents accompanying this tender.

in-tendhost.co.uk/minervapcs/aspx/Home ↗

Timeline

24 Sept 2025 → 13 Apr 2026 · 8 dates

Tender notice published392 days ago
24 Sept 2025, 10:04 BST
Clarification questions by385 days ago
1 Oct 2025, 17:00 BST
Submission deadline357 days ago
29 Oct 2025, 17:00 GMT
Award decision expected by230 days ago
4 Mar 2026, 23:59 GMT
Assessment summaries sent230 days ago
5 Mar 2026
Standstill ends218 days ago
16 Mar 2026, 23:59 GMT
Latest notice published195 days ago
9 Apr 2026, 12:31 BST
Contract starts191 days ago
13 Apr 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 24 Sept 2025

Tender notice published
24 Sept 2025, 10:04 BST
UK4
Contract award notice published
5 Mar 2026, 17:46 GMT
UK6
Status changed to complete
5 Mar 2026, 17:46 GMT
Contract signature expected
1 Apr 2026, 23:59 BST
scheduled
Contract details notice published
9 Apr 2026, 12:31 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £517,6731 award exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 8 Apr 2026

Awarded to	Value	Date	Status
Fairways Contracting LimitedSME13 Apr 2026 – 12 Apr 2029 · up to 12 Apr 2031Extensions: The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each. · Options: The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years.	£517,673	5 Mar 2026	Awarded

Contracts

Arden Multi Academy Trust - Grounds Maintenance · Fairways Contracting LimitedSME
Signed
8 Apr 2026
Value
£517,673
Period
13 Apr 2026 – 12 Apr 2029 · up to 12 Apr 2031 with extensions
Status
active
Extensions
The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each.
Options
The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2final-stage tenders	2	0	—

Contracting authority & participating public bodies

2 public bodies on the notice

ARDEN MULTI ACADEMY TRUST

Contracting authorityPublic authority - sub-central government GB-COH: 07375267 Station Road, Solihull, West Midlands, B93 0PTContact name, email, phone

Other public bodies

Minerva Procurement Consultancy Services LimitedProcess contact pointProcuring entityProcurement consultancy for Arden Multi Academy TrustGB-COH: 07144956 Basingstoke, South EastContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Fairways Contracting LimitedAwarded supplierGB-COH: 04158483 Pound House Lane, Hockley Heath, West Midlands, B94 5DFContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsAll documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender9 Apr 2026, 12:31 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender5 Mar 2026, 17:46 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender24 Sept 2025, 10:04 BST