Official UK procurement notice
APX041 - Cleaning & Waste Management Services
Authority: Apex Housing Association (Housing)
What is being bought
Published requirement descriptionApex Housing Association invites tenders from suitably experienced service providers for the delivery of cleaning and associated services across Northern Ireland.
The contract includes scheduled cleaning services at the housing schemes and offices identified in the tender documents, kitchen canopy and ductwork cleaning, waste management, bin collection, and ad hoc and specialist cleaning services. Ad hoc services may be required at Apex properties throughout Northern Ireland.
The successful supplier will be required to deliver the services in accordance with the Invitation to Tender, Document 2 Scope, and the other contract documents.
The contract will be for an initial period of 24 months, with options for Apex to extend it for two further periods of 12 months. The maximum contract period is 48 months.
The estimated annual value is approximately GBP 250,000 excluding VAT. The estimated total value is GBP 1,000,000 excluding VAT if both optional extension periods are used. These values are estimates only and Apex does not guarantee any minimum level of expenditure or work.
- The authority expects to re-tender this requirement around 3 Jul 2028, 23:59 BST.
- How the procedure runs: Apex will conduct the procurement using a competitive flexible procedure. Suppliers must submit the completed PSQ/CoP and Tender return simultaneously by the deadline stated in the Tender Notice. Apex will first assess compliance with the Conditions of Participation. Tenders submitted by suppliers that do not satisfy these requirements will not proceed to the award criteria evaluation. Tenders that proceed will be evaluated in accordance with the published award criteria and assessment methodology. Following the initial evaluation, Apex may either award the contract on the basis of the initial tenders or invite the highest ranked supplier to participate in a limited dialogue stage. Any dialogue will be limited to clarifying or developing relevant aspects of the proposed service and contractual arrangements.
CPV: Cleaning services · Office cleaning services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£1,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 30%
- Offered Total of Prices: 60%
- Social Value: 10%
Published award criteria (3)
- Offered Total of Prices: Price will be assessed using the Tender Evaluation Sum calculated in Document 6 Price Response. The Tender Evaluation Sum is the total price for the initial two year Contract Period and comprises the prices brought forward from Price List Part 1.1 and Price List Part 2 Ad Hoc. The tender with the lowest Tender Evaluation Sum will receive the maximum available price score. All other tenders will receive a proportionate score calculated by dividing the lowest Tender Evaluation Sum by the Suppliers Tender Evaluation Sum and multiplying the result by the available price weighting. The quantities and volumes included for ad hoc services are for evaluation purposes only and do not represent any guaranteed level of work or expenditure.
- Quality: Quality will be assessed through the Suppliers responses to Questions 1 to 4 of the Quality Submission. Each question or sub question will be scored using the evaluation methodology set out in the Invitation to Tender and converted into the applicable weighted score. Suppliers must achieve the stated minimum score for each question and sub question.
- Social Value: Social Value will be assessed through the Suppliers completed Social Value Delivery Plan and response to Question 5 of the Quality Submission. The response will be scored using the evaluation methodology set out in the Invitation to Tender and converted into the applicable weighted score. The successful Suppliers Social Value commitments will be incorporated into the Contract and monitored throughout the Contract Period.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 3 Jul 2028
- First published
- 3 Sept 2026, 08:55 BST
- Last source update
- 3 Sept 2026, 08:55 BST
- Award evaluation window
- Submission end – 21 Oct 2026
- FTS notice number
2026/S 000-083270- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-06f0d4Find a Tender
- How it runs
Apex will conduct the procurement using a competitive flexible procedure.
Suppliers must submit the completed PSQ/CoP and Tender return simultaneously by the deadline stated in the Tender Notice.
Apex will first assess compliance with the Conditions of Participation. Tenders submitted by suppliers that do not satisfy these requirements will not proceed to the award criteria evaluation.
Tenders that proceed will be evaluated in accordance with the published award criteria and assessment methodology.
Following the initial evaluation, Apex may either award the contract on the basis of the initial tenders or invite the highest ranked supplier to participate in a limited dialogue stage. Any dialogue will be limited to clarifying or developing relevant aspects of the proposed service and contractual arrangements.
How it was run
Official notice- Submission deadline
- 29 Sept 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
3 Sept 2026 → 1 Dec 2026 · 4 dates- Tender notice published52 days ago3 Sept 2026, 08:55 BST
- Submission deadline26 days ago29 Sept 2026, 23:59 BST
- Award decision expected by4 days ago21 Oct 2026, 23:59 BST
- Today25 Oct 2026
- Contract startsin 37 days1 Dec 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published3 Sept 2026, 08:55 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender