APX003 Fire Alarm Servicing Contract

• How the procedure runs: This is a competitive flexible procedure under the Procurement act utilising two stages. Stage 1: Participation stage At this stage, suppliers are required to submit a Procurement Specific Questionnaire (PSQ). Tenderers must complete DOC 03 PSQ Part 1, Part 1B and Part 2. Tenderers who meet the conditions of participation will have their Doc 03 PSQ Part 2 Technical Question Response assessed. This contains one question - D-01 Experience in Project Delivery. The six (6) highest scoring suppliers who meet the minimum conditions of participation will be invited to proceed to Stage 2. In the event of a tie for sixth place, all suppliers with the same score as the sixth-highest ranked supplier will be invited to tender. This stage is for shortlisting purposes only. No contract award decision will be made at the conclusion of Stage 1. Stage 2: Invitation to Tender (ITT) Shortlisted suppliers will be invited to submit a full tender, which will be evaluated on the basis of the Most Advantageous Tender (MAT). Tenders will be assessed against both quality and cost, using the following proposed weightings: Quality: 60 percent Management Arrangements for Service Delivery: 30 percent Resource Management: 20 percent Social Value: 10 percent Price: 40 percent Full details of the evaluation criteria — including the specific questions, character limits, and pricing schedule — will be provided within the Stage 2 ITT documentation issued to shortlisted suppliers. The estimated value, excluding VAT is £150k P/A. The contract is expected to be let under a recognised standard form appropriate for term service arrangements. Further details will be issued at tender stage, but the following general provisions are anticipated: Contract form: to be NEC4 Term Service Contract (TSC) or other form as specified. Duration: 3 Years with possible extension of 2 years (3+2)

CPV: Installation services of fire protection equipment · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of security and defence materials

Procedure method

Competitive flexible procedure

Legal basis

UKPGA · 2023/54 Procurement Act 2023

Procurement category

Services

Notice status

Awarded

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

8 Aug 2025, 15:14 BST

Last source update

3 Apr 2026, 15:21 BST

Award evaluation window

Submission end – 17 Nov 2025

Authority reference

APX003

FTS notice number

2025/S 000-047350

Latest notice

Contract details notice (UK7)

Classification (CPV)

Installation services of fire protection equipmentRepair and maintenance services of electrical and mechanical building installationsRepair and maintenance services of security and defence materials

Delivery area

Northern Ireland (UKN)

Official registry OCID

ocds-h6vhtk-058465 Find a Tender

How it runs

This is a competitive flexible procedure under the Procurement act utilising two stages. Stage 1: Participation stage At this stage, suppliers are required to submit a Procurement Specific Questionnaire (PSQ). Tenderers must complete DOC 03 PSQ Part 1, Part 1B and Part 2. Tenderers who meet the conditions of participation will have their Doc 03 PSQ Part 2 Technical Question Response assessed. This contains one question - D-01 Experience in Project Delivery. The six (6) highest scoring suppliers who meet the minimum conditions of participation will be invited to proceed to Stage 2. In the event of a tie for sixth place, all suppliers with the same score as the sixth-highest ranked supplier will be invited to tender. This stage is for shortlisting purposes only. No contract award decision will be made at the conclusion of Stage 1.

Stage 2: Invitation to Tender (ITT) Shortlisted suppliers will be invited to submit a full tender, which will be evaluated on the basis of the Most Advantageous Tender (MAT). Tenders will be assessed against both quality and cost, using the following proposed weightings: Quality: 60 percent Management Arrangements for Service Delivery: 30 percent Resource Management: 20 percent Social Value: 10 percent Price: 40 percent Full details of the evaluation criteria — including the specific questions, character limits, and pricing schedule — will be provided within the Stage 2 ITT documentation issued to shortlisted suppliers. The estimated value, excluding VAT is £150k P/A. The contract is expected to be let under a recognised standard form appropriate for term service arrangements. Further details will be issued at tender stage, but the following general provisions are anticipated: Contract form: to be NEC4 Term Service Contract (TSC) or other form as specified. Duration: 3 Years with possible extension of 2 years (3+2)

Requests to participate (first stage)

2 Sept 2025, 23:59 BST

Submission deadline

2 Sept 2025, 23:59 BST

Clarification deadline

26 Aug 2025, 23:59 BST

Submission channel

Official e-sourcing portal

Electronic submission

Allowed

Accepted languages

en

• DALKIA SCOTSHIELD LIMITEDAwarded supplierGB-COH: SC133446GB-PPON: PNXP-5718-CJYH 1 Rutherglen Links, Glasgow, Scotland, G73 1DFContact emailShow contact details