Find a TenderAwardedContract details notice

Published 20 Oct 2025, 15:23 BST

Official UK procurement notice

Appointment of a Supply & Installation Label Applicator, Service and Maintenance

Authority: MHRA (Central government)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: UKLondon (UKI)

Final published estimate£192,000initial estimate £250,000 · 1 value update8.6% below final estimate

Submissions closed 21 Nov 2025awarded 20 Jan 2026

Awarded to Newman Labelling Limited2 awards

Contract term 5 yrsends 3 Jan 2031 · starts 5 Jan 2026

What is being bought

Published requirement description

Purchase and installation of a Label Applicator for the Standards Manufacturing Team, MHRA South Mimms. Service and Maintenance is included.

No preliminary market engagement: No PIN, the specification and technical requirements are clear and sufficient supplier; market intelligence has been obtained through previous scientific equipment procurement.

CPV: Automatic labelling systems · Label applying machines · Label dispensers · Label making machines

The lotProcurement structure

single lot · value published

Lot #1Awarded 5 yrsSMEPublished value£192,000

Contract period: 5 Jan 2026 – 3 Jan 2031 (5 yrs)Value: £192,000 exc. VAT · £470,000 inc. VAT

Delivery: UKEligibility: SME eligible

30173000 Label applying machines 30174000 Label making machines 30177000 Automatic labelling systems 30179000 Label dispensers

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
As per PSQ Docs
Technical & professional ability
As per PSQ Docs

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 30%Social value: 10%

Published sub-criteria (3)

Technical: 60%
Commercial: 30%
Social Value: 10%

Published award criteria (3)

Technical
Commercial
Social Value

Conditions of participation2

Economic & financial standing
As per PSQ Docs
Technical & professional ability
As per PSQ Docs

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 20 Oct 2025, 15:23 BST
Last source update: 4 Mar 2026, 16:09 GMT
Award evaluation window: Submission end – 15 Dec 2025
Authority reference: C388661
FTS notice number: 2025/S 000-066787
Latest notice: Contract details notice (UK7)
Classification (CPV): Automatic labelling systemsLabel applying machinesLabel dispensersLabel making machines
Delivery area: UKLondon (UKI)
Official registry OCID: ocds-h6vhtk-05cff6 Find a Tender
Contract terms summary: As per MHRA T&Cs

Review and risk notes

Risks: Key risk: Delays of delivery, installation and commissioning under GMP conditions.
Mitigations through scheduling, mandatory site visit and MHRA T&Cs.

How it was run

Official notice

Run through: Atamis (Health Family) · Who buys & how to bid on Atamis

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)

Submission deadline: 21 Nov 2025, 12:00 GMT
Clarification deadline: 14 Nov 2025, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

suppliersupport.atamis.co.uk/hc/en-gb ↗

Timeline

20 Oct 2025 → 4 Mar 2026 · 8 dates

Tender notice published369 days ago
20 Oct 2025, 15:23 BST
Clarification questions by344 days ago
14 Nov 2025, 12:00 GMT
Submission deadline337 days ago
21 Nov 2025, 12:00 GMT
Award decision expected by312 days ago
15 Dec 2025, 23:59 GMT
Contract starts292 days ago
5 Jan 2026
Assessment summaries sent276 days ago
21 Jan 2026
Standstill ends266 days ago
30 Jan 2026, 23:59 GMT
Latest notice published234 days ago
4 Mar 2026, 16:09 GMT

Notice history

7 events · 4 releases on Find a Tender · since 20 Oct 2025

Tender notice published
20 Oct 2025, 15:23 BST
UK4
Tender notice published
21 Oct 2025, 12:31 BST
UK4
Published value updated to £192,000
21 Oct 2025, 12:31 BST
was £250,000
Contract award notice published
21 Jan 2026, 15:00 GMT
UK6
Status changed to complete
21 Jan 2026, 15:00 GMT
Contract signature expected
9 Feb 2026, 23:59 GMT
scheduled
Contract details notice published
4 Mar 2026, 16:09 GMT
UK7

Published amendments (1)

The contract value and description have been updated to reflect the total payable value (Whole-Life Cost). The revised estimate is £470,000 including VAT, comprising £230,000 for equipment purchase and installation, and £240,000 for servicing, maintenance and consumables over five years. No changes have been made to the specification, scope, or procurement route.

Routine re-releases (4)

2025-10: 1 release · 20 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £147,9501 award exc. VAT

Bids received 43 from SMEs

Contracts signed 1latest 23 Feb 2026

Awarded to	Value	Date	Status
Newman Labelling Limited16 Feb 2026 – 14 Feb 2031 · up to 15 Feb 2036Extensions: 5 years for Parts, Service and Maintenance.	£147,950	20 Jan 2026standstill to 30 Jan 2026	Standstill
Newman Labelling Limited	£175,440 †	—	Awarded

Contracts

Appointment of a Supply & Installation Label Applicator, Service and Maintenance · Newman Labelling Limited
Signed
23 Feb 2026
Value
£175,440
Period
24 Feb 2026 – 21 Feb 2031 · up to 20 Feb 2036 with extensions
Status
active
Extensions
Annual maintenance - 5 optional extensions of 12 months each up to 2036.
Options
Annual maintenance - 5 optional extensions of 12 months each
No agreed KPIs: Contract value is below the £5m KPI reporting threshold. Performance will be managed via contractual acceptance and maintenance terms

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders	3	0	—

Contracting authority & participating public bodies

MHRA

Contracting authorityPublic authority - central government GB-PPON: PJLJ-9824-VXPG 10 South Colonnade, Canary Wharf, London, London, E14 4PUContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Newman Labelling LimitedAwarded supplierGB-COH: 11979455 4 Beaconsfield Rd, Hatfield, East of England, AL10 8BEContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender4 Mar 2026, 16:09 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender21 Jan 2026, 15:00 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender21 Oct 2025, 12:31 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender20 Oct 2025, 15:23 BST