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Find a TenderAwardedContract details notice
Published 7 Aug 2025, 13:15 BST

Official UK procurement notice

Provision of Applicant Tracking System

Official notice

Authority: LIFT SCHOOLS (Education)

ServicesCompetitive flexible procedureAbove threshold
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Delivery location not published
Published estimate£350,000≈ £117k / year · £420,000 inc. VAT · 1 value update49.3% below final estimate
Submissions closed 3 Feb 2026awarded 14 Apr 2026
Awarded to EARCU LTD
Contract term 3 yrsends 31 Aug 2029 · up to 31 Aug 2031 with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

Our current contract for our existing Applicant Tracking System is due to end on 31 August 2026. Following a recent market testing exercise, Lift Schools now seeks to procure a new Applicant Tracking System (ATS) that enhances candidate experience, ensures full compliance with safer recruitment, and integrates seamlessly with our wider people systems.

  • How the procedure runs: The Trust is running this procedure under Competitive Flexible Section 20 (2)(b) under the UK Procurement Act 2023. This is a 2 stage process as below. Stage 1 Participation. Suppliers are asked to review Minimum Standards, Submit a Price based on the specification and Banding, and complete the functional specification. The total weighting for this section is 60%. Stage 2 Tenders. Selected suppliers are required to submit answers to the quality questions within the tender response document, demonstrate their system as requested between the following dates 9 February to 19 February 2026, and submit the final and best offer. The price score will be adjusted from Stage 1 where suppliers submit better offers. The total weighting for this section is 40%

CPV: Data capture services · Office automation software package

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£350,000
Contract period: 1 Sept 2026 – 31 Aug 2029 (3 yrs) · up to 31 Aug 2031 with extensionsValue: £350,000 exc. VAT · £420,000 inc. VAT
Extensions: 1 plus 1 year extensions
48920000 Office automation software package72313000 Data capture services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: Stage 1 Total Weighting 60% Price 30% Video against Scripts 15% Functional Specification 15% Minimum Standards 0% Stage 2 Total Weighting 40% Quality Evaluation 10% System Demonstration 30%

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
7 Aug 2025, 13:15 BST
Last source update
21 May 2026, 09:10 BST
Award evaluation window
Submission end – 14 Mar 2026
Authority reference
T299
FTS notice number
2026/S 000-001239
Latest notice
Contract details notice (UK7)
Classification (CPV)
Data capture servicesOffice automation software package
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-058353 Find a Tender
How it runs

The Trust is running this procedure under Competitive Flexible Section 20 (2)(b) under the UK Procurement Act 2023. This is a 2 stage process as below.

Stage 1 Participation. Suppliers are asked to review Minimum Standards, Submit a Price based on the specification and Banding, and complete the functional specification. The total weighting for this section is 60%.

Stage 2 Tenders. Selected suppliers are required to submit answers to the quality questions within the tender response document, demonstrate their system as requested between the following dates 9 February to 19 February 2026, and submit the final and best offer. The price score will be adjusted from Stage 1 where suppliers submit better offers. The total weighting for this section is 40%

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Requests to participate (first stage)
3 Feb 2026, 12:00 GMT
Submission deadline
3 Feb 2026, 12:00 GMT
Clarification deadline
3 Feb 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/educationportal ↗

Timeline

7 Aug 2025 → 1 Sept 2026 · 11 dates
  1. Planning notice published
    7 Aug 2025, 13:15 BST
  2. Market engagement381 days ago
    30 Sept 2025, 23:59 BST

    Please email chammond@lift schools should you be interested in this opportunity.

  3. Next notice expected320 days ago
    30 Nov 2025, 23:59 GMT
  4. Tender notice published282 days ago
    7 Jan 2026, 17:19 GMT
  5. Clarification questions by255 days ago
    3 Feb 2026, 12:00 GMT
  6. Submission deadline255 days ago
    3 Feb 2026, 12:00 GMT
  7. Award decision expected by216 days ago
    14 Mar 2026, 23:59 GMT
  8. Assessment summaries sent186 days ago
    14 Apr 2026, 00:00 BST
  9. Standstill ends175 days ago
    24 Apr 2026, 23:59 BST
  10. Latest notice published148 days ago
    21 May 2026, 09:10 BST
  11. Contract starts46 days ago
    1 Sept 2026, 00:00 BST

Notice history

11 events · 4 releases on Find a Tender · since 7 Aug 2025
  1. Preliminary market engagement notice published
    7 Aug 2025, 13:15 BST
    UK2
  2. Tender notice published
    7 Jan 2026, 17:19 GMT
    UK4
  3. Published value published: £350,000
    7 Jan 2026, 17:19 GMT
  4. Status changed to active
    7 Jan 2026, 17:19 GMT
  5. Procurement method changed
    7 Jan 2026, 17:19 GMT
  6. Contract award notice published
    15 Apr 2026, 09:57 BST
    UK6
  7. Status changed to complete
    15 Apr 2026, 09:57 BST
  8. Procurement method changed
    15 Apr 2026, 09:57 BST
  9. Contract signature expected
    14 May 2026, 23:59 BST
    scheduled
  10. Contract details notice published
    21 May 2026, 09:10 BST
    UK7
  11. Procurement method changed
    21 May 2026, 09:10 BST
Routine re-releases (4)
  • 2025-08: 1 release · 7 Aug 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £177,3001 award inc. VAT; no net value published
Bids received 11
Contracts signed 1latest 20 May 2026
Awarded toValueDateStatus
EARCU LTDApplicant Tracking System1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: 2 x 1 year£177,300 inc. VAT14 Apr 2026Awarded

Contracts

  • Applicant Tracking System · EARCU LTD

    Signed
    20 May 2026
    Value
    £177,300 inc. VAT
    Period
    1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031 with extensions
    Status
    active
    Extensions
    2 x 1 year

Bid statistics published by the authority

BidsSMEVCSEValid bid range
11final-stage tenders00—

Contracting authority & participating public bodies

LIFT SCHOOLS

Contracting authorityPublic authority - sub-central government GB-COH: 06625091 1 Edcity Walk, London, London, W12 7TFContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • EARCU LTDAwarded supplierGB-COH: 06957383 2nd Floor Davenport House,Bowers Way,, Harpenden, East of England, AL5 4HXContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure