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Published 26 Jul 2024, 11:08 BST

Official UK procurement notice

Applicant Tracking System · UK public procurement notice

Official notice

Authority: Transport for Wales (Public body)

ServicesOpen procedure
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Wales (UKL)
Awarded value£170,000published contract · exc. VAT
Submissions closed 9 Sept 2024awarded 24 Jan 2025
Awarded to EARCU LTD

What is being bought

Published requirement description

HR Applicant Tracking System / Software

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1HR Applicant Tracking SystemAwardedRenewal

HR Applicant Tracking System. Please review to the ITT pack for full details

Delivery: Wales
Extensions: 2 x 12 month optional extensionsVariant bids: not allowed
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
26 Jul 2024, 11:08 BST
Last source update
31 Jan 2025, 09:29 GMT
Award evaluation window
30 Aug 2024 – …
Authority reference
TEN082
FTS notice number
2025/S 000-003205
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-0484e4 Find a Tender

Publisher note: (WA Ref:147774)

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
9 Sept 2024, 16:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
30 Aug 2024, 16:30 BST
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Timeline

30 Aug 2024 → 31 Jan 2025 · 3 dates
  1. Bids opened
    30 Aug 2024, 16:30 BST
  2. Submission deadline
    9 Sept 2024, 16:00 BST
  3. Notice published
    31 Jan 2025, 09:29 GMT

Notice history

2 events · 3 releases on Find a Tender · since 22 Aug 2024
  1. Deadline moved to 9 Sept 2024, 16:00 BST
    22 Aug 2024, 10:54 BST
    +10 days · was 30 Aug 2024, 16:00 BST
  2. Status changed to complete
    31 Jan 2025, 09:29 GMT
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.230 Aug 20249 Sept 2024+10 d
—Bid openingConditions for opening of tenders · IV.2.730 Aug 20249 Sept 2024+10 d
—DeadlineTime limit · IV.2.230 Aug 20249 Sept 2024+10 d
—Bid openingConditions for opening of tenders · IV.2.730 Aug 20249 Sept 2024+10 d

Change made due to August bank holiday and to allow time for answering questions raised

Change made due to August bank holiday and to allow time for answering questions raised

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £170,0001 contract exc. VAT
Bids received 4
Contracts signed 1latest 24 Jan 2025
Awarded toValueDateStatus
EARCU LTD£170,000 †—Awarded

Contracts

  • Contract 003205-2025-C001155.00-1 · EARCU LTD

    Signed
    24 Jan 2025
    Value
    £170,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic0——

Contracting authority & participating public bodies

Transport for Wales

Contracting authorityPublic bodyPublic Transport AuthorityGeneral public services 3 Llys Cadwyn, Taff Street, Pontypridd, Wales, CF37 4THContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • EARCU LTDAwarded supplier 2nd Floor Davenport House, Bowers Way, Harpenden, UK, AL54HXContact phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria