Official UK procurement notice
DS435-23 Appliance Bay Doors and other doors/shutters/barriers - Servicing, Maintenance, Repair and Replacement
Authority: Devon and Somerset Fire and Rescue Authority (Police & fire)
What is being bought
Published requirement descriptionThe Authority invites bids in this procurement process for the provision of annual Servicing, Maintenance, Repair and Replacement of Appliance Bay Doors, and other doors/shutters/barriers. The requirements include; planned preventative maintenance (PPM), and reactive maintenance (fault call-out services) for existing appliance bay doors, and any new doors once warranty maintenance has expired (if installed by others), as well as PPM and reactive maintenance for other door assets which shall include but not be limited to: DERV fuel tank roller shutters, entrance barriers, fire shutters for servery counters, automatic doors, and automatic gates and any other similar/related assets agreed and varied into the contract during the life of the contract. The requirement shall also include repairs and where required replacement with new door assets, contract management responsibilities including KPI reporting.
CPV: Garage doors · Installation of doors and windows and related components · Repair and maintenance services of electrical and mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1The requirements include; planned preventative maintenance (PPM), and reactive…AwardedRenewalPublished value£660,000
The requirements include; planned preventative maintenance (PPM), and reactive maintenance (fault call-out services) for existing appliance bay doors, and any new doors once warranty maintenance has expired (if installed by others), as well as PPM and reactive maintenance for other door assets which shall include but not be limited to: DERV fuel tank roller shutters, entrance barriers, fire shutters for servery counters, automatic doors, and automatic gates and any other similar/related assets agreed and varied into the contract during the life of the contract. The requirement shall also include repairs and where required replacement with new door assets, contract management responsibilities including KPI reporting.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 45%
- price: 55%
Published award criteria (2)
- Technical: 45%
- Price: 55%
- Suitability
As stated in the procurement documents.
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 2 May 2024, 09:52 BST
- Last source update
- 5 Sept 2024, 14:35 BST
- Award evaluation window
- 19 Jun 2024 – …
- Authority reference
DS435-23- FTS notice number
2024/S 000-028449- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0456bcFind a Tender
- Performance terms
Terms and conditions of contract provided within the tender pack.
- Review procedure
Please contact the Procurement Department at Devon and Somerset Fire and Rescue Service.
Publisher note: Tendered planned preventative maintenance costs from the awarded contractor are £1,678.20 (exc VAT) for the remainder of Financial Year 2024-2025, and tendered planned preventative maintenance costs from the awarded contractor are £5,253.30 (exc VAT) for Financial Year 2025-2026 (subject to asset variations). Further reactive maintenance and repair costs are subject to the volume of callouts placed during the contractual year with the Contractor. Therefore the initial total contract value over the 3.5 year fixed term and optional 2 x 12months extension periods, remains at the indicative total contract value of £660,000 (inc VAT).
How it was run
Official notice- Submission deadline
- 19 Jun 2024, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 19 Jun 2024, 12:00 BST
Timeline
19 Jun 2024 → 1 Oct 2024 · 4 dates- Submission deadline19 Jun 2024, 12:00 BST
- Bids opened19 Jun 2024, 12:00 BST
- Notice published5 Sept 2024, 14:35 BST
- Contract starts1 Oct 2024, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete5 Sept 2024, 14:35 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| HAG LimitedSMEAppliance Bay Doors and other doors/shutters/barriers - Servicing, Maintenance, Repair and Replacement | — | — | Awarded |
Contracts
Appliance Bay Doors and other doors/shutters/barriers - Servicing, Maintenance, Repair and Replacement · HAG LimitedSME
- Signed
- 3 Sept 2024
- Value
- £660,000
- Period
- … – 31 Mar 2028
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Devon & Somerset Fire & Rescue ServiceReview body
Bidders & participating suppliers
1 commercial party on the notice- HAG LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria