Find a TenderAwardedContract details notice
Published 16 May 2025, 14:12 BST

Official UK procurement notice

Annual Portable Appliance Testing

Official notice

Authority: Swindon Borough Council (Local council)

ServicesBelow threshold - open competitionBelow threshold
Published estimate£118,800≈ £59k / year · £142,560 inc. VAT33.3% below published estimate
Submissions closed 10 Jun 2025awarded 18 Jul 2025
Awarded to JR PAT TESTING LIMITED
Contract term 2 yrsends 10 Aug 2027 · up to 10 Aug 2029 with extensions · starts 10 Aug 2025

What is being bought

Published requirement description

Annual Portable Appliance Testing

Swindon Borough Council invited expressions of interest from suitably qualified and experienced service providers for the provision of Annual Portable Appliance Testing (PAT Testing)

The initial contract term will be for 24 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 4 years as stated in the RFQ documents. Estimated contract spend is between £59,400 and £59,600 across the initial 2 year contract term and between £118,800 and £119,200 across the potential total 4 year contract term.

Full details relating to the Services were provided in the RFQ documents.

CPV: Electrical services · Health and safety services · Technical inspection and testing services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsPublished value£118,800
Contract period: 10 Aug 2025 – 10 Aug 2027 (2 yrs) · up to 10 Aug 2029 with extensionsValue: £118,800 exc. VAT · £142,560 inc. VAT
Delivery: South West
Extensions: Option to extend contract for 2 x 12 month period

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Quality - 30% Price - 70% Quality Break down - 5.1 Programme Delivery 10% 5.2 Quality Assurance 10% 5.3 Social Value 10% Sub-total 30% Non-Price elements will be judged on a score from 0 to 5, which shall be subjected to a multiplier to reflect the weighting. Therefore, a specific quality questions worth 20% will have a 0 - 5 score and a multiplier of 4. The 0 - 5 score shall be based on: 0 Question is not answered or the response is completely unacceptable 1 Very poor response and not acceptable – fails to meet minimum requirement/standard. 2 Poor response only partially satisfying requirement/ minimum standard, with deficiencies apparent. 3 Response is acceptable and meets minimum requirement but remains basic and could have been expanded upon. 4 Response meets our expected requirement/standard and exceeds minimum expectations, including a level of detail, which adds value to the bid. 5 Excellent response. Comprehensive and useful. No weakness noted. The response includes a full description of techniques and measurements to be employed. Price will be evaluated on the following criteria - The lowest priced compliant quotation will be divided by each contractors submitted price, which is then multiplied by the price weighting and rounded to two decimal places.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 May 2025, 14:12 BST
Last source update
11 Nov 2025, 09:30 GMT
Authority reference
DN774833
FTS notice number
2025/S 000-022253
Latest notice
Contract details notice (UK7)
Classification (CPV)
Electrical servicesHealth and safety servicesTechnical inspection and testing services
Delivery area
South West (UKK14)
Official registry OCID
ocds-h6vhtk-0515eb Find a Tender

How it was run

Official notice
Submission deadline
10 Jun 2025, 15:00 BST
Clarification deadline
3 Jun 2025, 15:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

In order to provide unrestricted, full, direct and free of charge access to the tender documents. The Authority is providing the documents in the attachment area of the ProContract e-tendering portal at www.supplyingthesouthwest.co.uk ↗ .

In order to access amendable versions of the documents and to submit a response Suppliers will need to register as a Supplier with ProContract at wwww.supplyingthesouthwest.co.uk ↗, then register an interest before obtaining access and download the word and excel format documents for completion and submission

Timeline

16 May 2025 → 11 Nov 2025 · 5 dates
  1. Tender notice published
    16 May 2025, 14:12 BST
  2. Clarification questions by
    3 Jun 2025, 15:00 BST
  3. Submission deadline
    10 Jun 2025, 15:00 BST
  4. Contract starts
    10 Aug 2025
  5. Latest notice published348 days ago
    11 Nov 2025, 09:30 GMT

Notice history

3 events · 2 releases on Find a Tender · since 16 May 2025
  1. Tender notice published
    16 May 2025, 14:12 BST
    UK4
  2. Contract details notice published
    11 Nov 2025, 09:30 GMT
    UK7
  3. Status changed to complete
    11 Nov 2025, 09:30 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £79,2001 contract exc. VAT
Contracts signed 1latest 18 Jul 2025
Awarded toValueDateStatus
JR PAT TESTING LIMITEDSME£79,200 †—Awarded

Contracts

  • Annual Portable Appliance Testing · JR PAT TESTING LIMITEDSME

    Signed
    18 Jul 2025
    Value
    £79,200
    Period
    10 Aug 2025 – 9 Aug 2027 · up to 9 Aug 2029 with extensions
    Status
    active
    Extensions
    2 x 12 months optional extension periods

Contracting authority & participating public bodies

Swindon Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNPT-6195-XDWV Swindon Borough Council, Civic Offices, Euclid Street, Swindon, South West, SN1 2JHContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • JR PAT Testing LimitedAwarded supplierGB-PPON: PMMV-4811-QHXQ 2 Pynewood House, 1a Exeter Road, , Ivybridge, South West, PL21 0FNContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender