Find a TenderAwarded
Published 22 Mar 2023, 16:05 GMT

Official UK procurement notice

Anglian Leaning Trust ~ Cleaning Tender

Official notice

Authority: Anglian Learning Trust

ServicesRestricted procedure
Published estimate£6,230,000≈ £1.0m / year10.7% above published estimate
Submissions closed 28 Apr 2023awarded 29 Sept 2023
Awarded to VHS Cleaning Services Ltd
Contract term 6 yrsends 31 Dec 2029 · starts 1 Jan 2024

What is being bought

Published requirement description

The successful Supplier will be required to provide cleaning services for Anglian Learning Trust.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1Anglian Learning is a growing Multi Academy Trust operating in Cambridgeshire, west…Awarded 6 yrsPublished value£6,230,000

Anglian Learning is a growing Multi Academy Trust operating in Cambridgeshire, west Suffolk and North Essex, formed in 2016. The Trust currently comprises 6 secondary schools and 9 primary schools, with all schools requiring a 1st January 2024 cleaning contract start. The Trust expects to grow during the period of this contract, including the opening of a new primary school in Waterbeach, currently scheduled for September 2024. Our members share the firm belief that successful learning communities are underpinned by ambitious vision, trust and strong inspirational leadership at all levels of the organisation; that excellence is not simply defined by Ofsted grades and league table positions; and that education can play a transformational role in the lives of children and the success and wellbeing of our wider society. Through membership of Anglian Learning, these goals are achieved by working with like-minded schools, leaders, teachers and all staff who are prepared to share responsibility, through support and challenge, to ensure that all our academies can offer an excellent education to all pupils, whatever their background and starting point Please find the list of current schools within the Trust below: Secondary Schools:

  • Bassingbourn Village College
  • Bottisham Village College
  • Sawston Village College
  • Joyce Frankland Academy Newport
  • Linton Village College
  • The Netherhall School and Oakes Sixth Form College Primary Schools:
  • Bottisham Community Primary School
  • Fen Ditton Primary School
  • Stapleford Community Primary School
  • Linton Heights Junior School
  • The Pines Primary School
  • Howard Primary Academy
  • Meadow Primary School
  • Icknield Primary School
  • Marleigh Primary School The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide schools that are fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans and standards achieved are as detailed within the Tender Specification. The contract being tendered is from 1st January 2024 to 31st December 2026 with an option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The annual value of the new contract is circa £6.2million. See SQ document for further information. Additional information: Please note this is a Contract Award Notification. This contract has now been awarded.
Contract period: 1 Jan 2024 – 31 Dec 2029 (6 yrs)
Delivery: East of England · Cambridgeshire CC
Second stage: 5–10 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
22 Mar 2023, 16:05 GMT
Last source update
11 Jan 2024, 16:06 GMT
FTS notice number
2024/S 000-001004
Classification (CPV)
School cleaning services
Delivery area
East of England (UKH12)
Official registry OCID
ocds-h6vhtk-03b536 Find a Tender

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. To view this notice, please click here: <a href="https://litmustms.co.uk/delta/viewNotice.html?noticeId=834684378" target="_blank">https://litmustms.co.uk/delta/viewNotice.html?noticeId=834684378</a> GO Reference: GO-2024111-PRO-24936781

How it was run

Official notice
Submission deadline
28 Apr 2023, 12:00 BST
Submission channel
{"written"}
Accepted languages
en

Timeline

28 Apr 2023 → 11 Jan 2024 · 4 dates
  1. Submission deadline
    28 Apr 2023, 12:00 BST
  2. Invitations to tender expected
    16 Jun 2023, 00:00 BST
  3. Contract starts
    1 Jan 2024
  4. Notice published
    11 Jan 2024, 16:06 GMT

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    11 Jan 2024, 16:06 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextTitle · II.1.1Anglian Leaning Trust ~ Cleaning TenderAnglian Learning Trust ~ Cleaning Tender

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). For more information about this opportunity, please visit the Delta eSourcing portal at: <a href="https://litmustms.co.uk/tenders/UK-UK-Cambridge:-School-cleaning-services./2Q34XA294K" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Cambridge:-School-cle…

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £6,897,9781 contract exc. VAT
Bids received 3
Contracts signed 1latest 29 Sept 2023
Awarded toValueDateStatus
VHS Cleaning Services LtdSME£6,897,978 †—Awarded

Contracts

  • Contract 001004-2024-1 · VHS Cleaning Services LtdSME

    Signed
    29 Sept 2023
    Value
    £6,897,978
    Period
    … – 31 Dec 2029
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids———

Contracting authority & participating public bodies

Anglian Learning Trust

Contracting authorityBody governed by public lawEducation Bottisham Village College, Lode Rd, Cambridge, East of England, CB25 9DLContact email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • VHS Cleaning Services LtdAwarded supplier09306301 Unit 2 Broads Road Business Park, Burwell, Cambridge, East of England, CB250BT

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria