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AwardedFind a Tender · award
BuyerNHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
StatusAwarded
DeadlineNot published
ValueValue not published
Published10 Nov 2023

What is being bought

NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure a 3 year contract for Anaesthetics Rota System for the Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke and compatible to the system already installed within the Health Board.

Delivery location

UKL22

Categories

Systems and technical consultancy services 72220000Systems and technical consultancy services 72220000

Lot details

Lot 1

NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure additional and upgrade existing the licenses for the Anaesthetics Rota System within Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke to the systems already installed within the Health Board. There is no scope at present to change the system and changing the compatibility of the licenses will disrupt the service within the Surgery department.

Statuscancelled

Award criteria
price

What is included

ItemCategoryQuantity
1Systems and technical consultancy servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 72. The category anchor is Systems and technical consultancy services (72220000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 7210,5392 median · 15.4 average (4,161 of 10,539 with a bid count)2 average (5,053 of 10,539 with named award suppliers)Not published
Same buyer301 median · 1 average (14 of 30 with a bid count)1 average (21 of 30 with named award suppliers)Not published
Delivery region: UKL22771 median · 2.5 average (45 of 77 with a bid count)1 average (51 of 77 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleThe Cardiff and Vale Health Board’s current contract is due to expire on the 13th April 2023. The Anaesthetics Rota System is the renewal for the online rota management service CLW Rota. In order for the service to utilised compliantly, all licenses must be upgraded and renewed on a regular basis. The contract is for the renewal/additional user licenses that are bespoke to the systems already installed within the Health Board. Changing the compatibility of the licenses will disrupt the service within the Surgery department.
Rationale classificationsThe procurement falls outside the scope of application of the directive
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

033266-2023-CAV-STA (22-23) 144-1

Statusactive
SupplierRotamap Ltd.

Contracts

033266-2023-CAV-STA (22-23) 144-1

Statusactive
Value£145,500

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-039acf
Latest release ID033266-2023
Latest release timestampFri Nov 10 2023 10:46:12 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodlimited
Procurement method detailsAward procedure without prior publication of a call for competition
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
10 Nov 2023award, contract033266-2023
26 Jan 2023award, contract002408-2023

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "033266-2023",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 0,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "5",
        "value": 0,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2023-11-10T10:46:12Z",
  "ocid": "ocds-h6vhtk-039acf",
  "buyer": {
    "id": "GB-FTS-109",
    "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
  },
  "awards": [
    {
      "id": "033266-2023-CAV-STA (22-23) 144-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-73724",
          "name": "Rotamap Ltd."
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "CAV-STA (22-23) 144",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure additional and upgrade existing the licenses for the Anaesthetics Rota System within Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke to the systems already installed within the Health Board. There is no scope at present to change the system and changing the compatibility of the licenses will disrupt the service within the Surgery department.",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Cardiff and Vale University Health Board"
        },
        "deliveryAddresses": [
          {
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          }
        ],
        "additionalClassifications": [
          {
            "id": "72220000",
            "scheme": "CPV",
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          }
        ]
      }
    ],
    "title": "Anesthetics Rota System",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure a 3 year contract for Anaesthetics Rota System for the Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke and compatible to the system already installed within the Health Board.",
    "classification": {
      "id": "72220000",
      "scheme": "CPV",
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    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The Cardiff and Vale Health Board’s current contract is due to expire on the 13th April 2023. The Anaesthetics Rota System is the renewal for the online rota management service CLW Rota. In order for the service to utilised compliantly, all licenses must be upgraded and renewed on a regular basis. The contract is for the renewal/additional user licenses that are bespoke to the systems already installed within the Health Board. Changing the compatibility of the licenses will disrupt the service within the Surgery department.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-109",
      "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UK",
        "locality": "Cardiff",
        "postalCode": "CF15 7QZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "07",
            "scheme": "COFOG",
            "description": "Health"
          }
        ]
      },
      "identifier": {
        "legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
      },
      "contactPoint": {
        "email": "hayley.richards3@wales.nhs.uk",
        "telephone": "+44 1443848585"
      }
    },
    {
      "id": "GB-FTS-73724",
      "name": "Rotamap Ltd.",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "London",
        "postalCode": "W1T2AF",
        "countryName": "United Kingdom",
        "streetAddress": "3 Tottenham Street"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Rotamap Ltd."
      },
      "contactPoint": {
        "email": "luke@rotamap.net",
        "telephone": "+44 2076311555"
      }
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "033266-2023-CAV-STA (22-23) 144-1",
      "value": {
        "amount": 145500,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "033266-2023-CAV-STA (22-23) 144-1",
      "dateSigned": "2023-04-06T00:00:00+01:00"
    }
  ],
  "description": "Please note additional information on this procurement:\n1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.\n2. Bidders should note that they will be required to enter into terms and conditions of contract and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.\n3. All documents to be priced (where applicable) in sterling and all payments made in sterling.\n4. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.\n5. Prospective suppliers should note that NHS Shared Services Partnership -Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board.\n(WA Ref:136352)",
  "initiationType": "tender"
}
Complete JSON history (2 releases)
10 Nov 2023 · 033266-2023 · award, contract
{
  "id": "033266-2023",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 0,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "5",
        "value": 0,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2023-11-10T10:46:12Z",
  "ocid": "ocds-h6vhtk-039acf",
  "buyer": {
    "id": "GB-FTS-109",
    "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
  },
  "awards": [
    {
      "id": "033266-2023-CAV-STA (22-23) 144-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-73724",
          "name": "Rotamap Ltd."
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "CAV-STA (22-23) 144",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure additional and upgrade existing the licenses for the Anaesthetics Rota System within Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke to the systems already installed within the Health Board. There is no scope at present to change the system and changing the compatibility of the licenses will disrupt the service within the Surgery department.",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Cardiff and Vale University Health Board"
        },
        "deliveryAddresses": [
          {
            "region": "UKL22"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72220000",
            "scheme": "CPV",
            "description": "Systems and technical consultancy services"
          }
        ]
      }
    ],
    "title": "Anesthetics Rota System",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure a 3 year contract for Anaesthetics Rota System for the Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke and compatible to the system already installed within the Health Board.",
    "classification": {
      "id": "72220000",
      "scheme": "CPV",
      "description": "Systems and technical consultancy services"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The Cardiff and Vale Health Board’s current contract is due to expire on the 13th April 2023. The Anaesthetics Rota System is the renewal for the online rota management service CLW Rota. In order for the service to utilised compliantly, all licenses must be upgraded and renewed on a regular basis. The contract is for the renewal/additional user licenses that are bespoke to the systems already installed within the Health Board. Changing the compatibility of the licenses will disrupt the service within the Surgery department.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-109",
      "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UK",
        "locality": "Cardiff",
        "postalCode": "CF15 7QZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
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          },
          {
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            "scheme": "COFOG",
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          }
        ]
      },
      "identifier": {
        "legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
      },
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    },
    {
      "id": "GB-FTS-73724",
      "name": "Rotamap Ltd.",
      "roles": [
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        "postalCode": "W1T2AF",
        "countryName": "United Kingdom",
        "streetAddress": "3 Tottenham Street"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Rotamap Ltd."
      },
      "contactPoint": {
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        "telephone": "+44 2076311555"
      }
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "033266-2023-CAV-STA (22-23) 144-1",
      "value": {
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      },
      "status": "active",
      "awardID": "033266-2023-CAV-STA (22-23) 144-1",
      "dateSigned": "2023-04-06T00:00:00+01:00"
    }
  ],
  "description": "Please note additional information on this procurement:\n1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.\n2. Bidders should note that they will be required to enter into terms and conditions of contract and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.\n3. All documents to be priced (where applicable) in sterling and all payments made in sterling.\n4. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.\n5. Prospective suppliers should note that NHS Shared Services Partnership -Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board.\n(WA Ref:136352)",
  "initiationType": "tender"
}
26 Jan 2023 · 002408-2023 · award, contract
{
  "id": "002408-2023",
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  "date": "2023-01-26T12:23:56Z",
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  "buyer": {
    "id": "GB-FTS-109",
    "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
  },
  "awards": [
    {
      "id": "002408-2023-CAV-STA (22-23) 144-1",
      "status": "active",
      "suppliers": [
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  "tender": {
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    "lots": [
      {
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        "hasOptions": false,
        "description": "NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure additional and upgrade existing the licenses for the Anaesthetics Rota System within Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke to the systems already installed within the Health Board. There is no scope at present to change the system and changing the compatibility of the licenses will disrupt the service within the Surgery department."
      }
    ],
    "items": [
      {
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          {
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        ]
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    ],
    "title": "Anesthetics Rota System",
    "status": "complete",
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    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure a 3 year contract for Anaesthetics Rota System for the Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke and compatible to the system already installed within the Health Board.",
    "classification": {
      "id": "72220000",
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    "procurementMethodRationaleClassifications": [
      {
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        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-109",
      "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
      "roles": [
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      ],
      "address": {
        "region": "UK",
        "locality": "Cardiff",
        "postalCode": "CF15 7QZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "07",
            "scheme": "COFOG",
            "description": "Health"
          }
        ]
      },
      "identifier": {
        "legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
      },
      "contactPoint": {
        "email": "hayley.richards3@wales.nhs.uk",
        "telephone": "+44 1443848585"
      }
    },
    {
      "id": "GB-FTS-73724",
      "name": "Rotamap Ltd.",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "London",
        "postalCode": "W1T2AF",
        "countryName": "United Kingdom",
        "streetAddress": "3 Tottenham Street"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "Rotamap Ltd."
      },
      "contactPoint": {
        "email": "luke@rotamap.net",
        "telephone": "+44 2076311555"
      }
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "002408-2023-CAV-STA (22-23) 144-1",
      "value": {
        "amount": 150000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "002408-2023-CAV-STA (22-23) 144-1",
      "dateSigned": "2023-01-16T00:00:00Z"
    }
  ],
  "description": "Please note additional information on this procurement:\n1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.\n2. Bidders should note that they will be required to enter into terms and conditions of contract and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.\n3. All documents to be priced (where applicable) in sterling and all payments made in sterling.\n4. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.\n5. Prospective suppliers should note that NHS Shared Services Partnership -Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=128505.\n(WA Ref:128505)",
  "initiationType": "tender"
}