Anaesthetics Rota System · UK public procurement notice

Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)

Direct awardLight touch regimeSME suitable

Sectors: IT Services & Software (72) Delivery: Wales (UKL22)

Awarded value£153,000published award · exc. VAT

Awarded 27 Feb 2026no call for competition

Awarded to rotamap LTD.

What is being bought

Published requirement description

Provision of annual anaesthetics rota licenses for the existing system in place within the department.

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedSME

Delivery: WalesEligibility: SME eligible

72000000 IT services: consulting, software development, Internet and support

Procedure terms & legal framework

From the official record

Procedure method: Direct award
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Light touch regime
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 22 Jan 2026, 14:13 GMT
Last source update: 2 Mar 2026, 09:45 GMT
FTS notice number: 2026/S 000-018225
Latest notice: Contract details notice (UK7)
Delivery area: Wales (UKL22)
Official registry OCID: ocds-h6vhtk-060c51 Find a Tender

Why no open competition: Single Suppliers Technical Reasons
Published justification: Single supplier - intellectual property or exclusive rights The contract is awarded without prior publication of a competitive procedure because: - Rotamap Ltd hold the intellectual rights to the CWL Rota System. - CWL Rota System is already implemented and embedded within the Cardiff and Vale University Health Board. - There is currently no scope to change the system and changing the compatibility of the licences will disrupt the service within the Surgery Services Clinical Board.

Notice history

3 events · 2 releases on Find a Tender · since 22 Jan 2026

Transparency notice published
22 Jan 2026, 14:13 GMT
UK5
Contract details notice published
2 Mar 2026, 09:45 GMT
UK7
Contract signature expected
3 Apr 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £153,0001 award exc. VAT

Contracts signed 1latest 27 Feb 2026

Awarded to	Value	Date	Status
rotamap LTD.SME14 Apr 2026 – 13 Apr 2029	£153,000	—	Awarded

Contracts

Anaesthetics Rota System · rotamap LTD.SME
Signed
27 Feb 2026
Value
£158,508
Period
14 Apr 2026 – 13 Apr 2029
Status
active

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityPublic authority - central governmentWelsh devolved regulations apply GB-PPON: PXWV-6492-CGMN Woodland House, Maes y Coed Road, Cardiff, Wales, CF14 4HHContact name, email

Bidders & participating suppliers

1 commercial party on the notice

RotaMap LtdAwarded supplierGB-PPON: PXNM-4412-BHXZ 3 Tottenham Street, London, London, W1T 2AFContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender2 Mar 2026, 09:45 GMT
Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender22 Jan 2026, 14:13 GMT