Official UK procurement notice
Air Conditioning-Cooling Plant Maintenance and Repair (GCU)
Authority: Glasgow Caledonian University (Education)
What is being bought
Published requirement descriptionAir Conditioning-Cooling Plant Maintenance and Repair
- Recurrence: The next notice will be published when this contract is due to expire.
CPV: Repair and maintenance services of cooler groups
The lotProcurement structure
single lot · no lot value publishedLot #1Renewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Service Delivery - Methodology: 15%
- Service Delivery - Resources and Resilience: 15%
- Service Delivery - Staff Training: 10%
- Service Delivery - RAMS and Health & Safety: 15%
- Service Delivery - Reporting: 5%
- Commercial: 30%
- Sustainable Procurement - Environmental: 5%
- Sustainable Procurement - Fair Work Practices and Community Benefits: 5%
Published award criteria (8)
- Service Delivery - Methodology: 15
- Service Delivery - Resources and Resilience: 15
- Service Delivery - Staff Training: 10
- Service Delivery - RAMS and Health & Safety: 15
- Service Delivery - Reporting: 5
- Sustainable Procurement - Environmental: 5
- Sustainable Procurement - Fair Work Practices and Community Benefits: 5
- Commercial: 30
- Suitability
Engineers are to be in possession of a current valid ACRIB Ref/Air Con Tech/Engineer Skill Card (or equivalent) to demonstrate their compliance with the required legislation and H&S requirements.
The Contractor must be able to demonstrate that they are currently certified by an approved body to service stationary equipment containing F gas, such as Refcom, Bureau Veritas, Quidos, FIA or another equivalent body.
Information provided for Part III and IV will be assessed on a Pass/Fail basis, where:
Pass = meets requirements as stated in Contract Notice
Fail = does not meet requirements as stated in Contract Notice
- Economic & financial standing
Bidders must confirm they can provide the following supporting evidence prior to award:
Employer’s (Compulsory) Liability Insurance = 10 Million GBP
Public Liability Insurance = 5 Million GBP
Product Liability Insurance = 5 Million GBP
Professional Liability Insurance = 2 Million GBP
The successful Contractor will be required to provide 2 years audited accounts, or equivalent if awarded the Contract.
- Technical & professional ability
Tenderers are required to provide a minimum of three relevant examples of similar contracts in value and scope in a similar environment over the last 3 years.
Information provided for Part III and IV will be assessed on a Pass/Fail basis, where:
Pass = meets requirements as stated in Contract Notice
Fail = does not meet requirements as stated in Contract Notice
The Contractor shall employ competent approved engineers who possess, at a minimum, an NVQ level 2 qualification such as Level 2 Diploma Refrigeration, Air Conditioning and Heat Pump Systems (7189-02), Level 2 NVQ Diploma in Installing and Maintaining Refrigeration Systems (6187-02), or Level 2 NVQ Diploma in Installing, Testing and Maintaining Air Conditioning and Heat Pump Systems (6187-01). Older qualifications will need to be supplemented with a Level 2 F Gas and ODS Regulations certificate.
Information provided for Part III and IV will be assessed on a Pass/Fail basis, where:
Pass = meets requirements as stated in Contract Notice
Fail = does not meet requirements as stated in Contract Notice
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · The next notice will be published when this contract is due to expire.
- First published
- 28 May 2026, 14:56 BST
- Last source update
- 28 May 2026, 14:56 BST
- Award evaluation window
- 1 Jul 2026 – …
- Authority reference
GCU - FM - 2026 - 002- FTS notice number
2026/S 000-050396- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06a7daFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31814. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:832927)
How it was run
Official notice- Submission deadline
- 1 Jul 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 1 Jul 2026, 12:00 BST
Timeline
28 May 2026 → 1 Nov 2026 · 5 dates- Notice published147 days ago28 May 2026, 14:56 BST
- Submission deadline113 days ago1 Jul 2026, 12:00 BST
- Bids opened113 days ago1 Jul 2026, 12:00 BST
- Bids must remain valid until50 days ago1 Sept 2026, 23:59 BST
- Today22 Oct 2026
- Contract startsin 10 days1 Nov 2026
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.