AI Policy Tool · UK public procurement notice

Authority: City of York Council (Local council)

GoodsSME suitable

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Software Packages & ERP (48) Delivery: Yorkshire & Humber (UKE21)

Planned pipeline valueValue not publishedpipeline notice, not a live tender

Tender notice expected Date not publishedfrom the planned procurement notice

Contract term 3 moends 28 Feb 2026 · up to 12 Dec 2028 with extensions · starts 12 Dec 2025

What is being bought

Published requirement description

The City of York Council (CYC) is seeking market information from suppliers who can provide an AI Policy Assistant to support our Children's Services. We are exploring the market to identify potential suppliers. The Policy Assistant will be tailored specifically for the Children's Social Work Team. It will assist the team, in navigating the complexities of our of policies and procedures, ensuring compliance, consistency, and quality in their practice. The engine will streamline policy management, enhance communication, and provide on-demand access to essential guidance, ultimately empowering the team.

CPV: Office and computing machinery, equipment and supplies except furniture and software packages · Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1PlannedRenewal 3 moSME

Contract period: 12 Dec 2025 – 28 Feb 2026 (3 mo) · up to 12 Dec 2028 with extensions

Delivery: Yorkshire & HumberEligibility: SME eligible

Extensions: Extension options published

30000000 Office and computing machinery, equipment and supplies except furniture and software packages 48000000 Software package and information systems

Procedure terms & legal framework

From the official record

Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Past planning notice
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 10 Oct 2025, 18:24 BST
Last source update: 10 Oct 2025, 18:24 BST
FTS notice number: 2025/S 000-064393
Latest notice: Preliminary market engagement notice (UK2)
Classification (CPV): Office and computing machinery, equipment and supplies except furniture and software packagesSoftware package and information systems
Delivery area: Yorkshire & Humber (UKE21)
Official registry OCID: ocds-h6vhtk-05ad46 Find a Tender

How it was run

Official notice

Submission deadline: —

Timeline

10 Oct 2025 → 12 Dec 2025 · 3 dates

Planning notice published386 days ago
10 Oct 2025, 18:24 BST
Market engagement379 days ago
17 Oct 2025, 23:59 BST
RFI via Yortender yortender.eu-supply.com ↗
May be followed by subsequent engagement.
If you are unable to respond or entirely miss the engagement period. Please do not hesitate to contact CYC's Procurement team for further information.
Contract starts324 days ago
12 Dec 2025

Notice history

1 event · 1 release on Find a Tender

Preliminary market engagement notice published
10 Oct 2025, 18:24 BST
UK2

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Contracting authority & participating public bodies

City of York Council

Contracting authorityPublic authority - sub-central government GB-PPON: PQVW-9426-LDJV West Offices, Station Rise, York, Yorkshire & Humber, YO1 6GAContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender10 Oct 2025, 18:24 BST