Find a TenderClosedTender notice
Published 25 Nov 2025, 11:39 GMT

Official UK procurement notice

AI Evaluation Toolkit for Local Authorities

Official notice

Authority: Local Government Association

ServicesBelow threshold - open competitionBelow threshold
Sectors: Research & Development (R&D) (73) Delivery: UK
Published estimate£25,000£25,000 inc. VAT
Submissions closed 9 Dec 2025
Contract term 3 moends 31 Mar 2026 · up to 31 Jul 2026 with extensions · starts 5 Jan 2026

What is being bought

Published requirement description

In order to support the responsible adoption of AI by councils, the LGA wishes to work with a supplier to develop a toolkit to support councils to evaluate new and existing AI focused initiatives.

The toolkit will provide practical, versatile, clear, and concise support to council officers, enabling them to confidently design and conduct evaluations of AI solutions.

It should be developed in collaboration with local government digital officers, AI practitioners, and senior leaders, ensuring it reflects the realities of the sector.

This should reflect existing procurement and assurance processes and existing AI evaluation guidance from central government, but should be responsive to local government contexts.

The toolkit must be grounded in the local government context and informed by the lived experiences of AI adoption at the local level. It should focus on the specific challenges that councils face in evaluating AI, rather than drawing too narrowly on insights from the general evaluation literature.

CPV: Research and development services and related consultancy services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 moPublished value£25,000
Contract period: 5 Jan 2026 – 31 Mar 2026 (3 mo) · up to 31 Jul 2026 with extensionsValue: £25,000 exc. VAT · £25,000 inc. VAT
Delivery: London
Extensions: At the buyers discretion if the contract has not been delivered to quality or time.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: All award criteria included in the attached documents.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
25 Nov 2025, 11:39 GMT
Last source update
25 Nov 2025, 11:39 GMT
Authority reference
LG-04562
FTS notice number
2025/S 000-076788
Latest notice
Tender notice (UK4)
Classification (CPV)
Research and development services and related consultancy services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05e827 Find a Tender

How it was run

Official notice
Run through: Panacea
Supplier login requiredElectronic submission allowed
Access & registration note: Free
Submission deadline
9 Dec 2025, 17:00 GMT
Clarification deadline
2 Dec 2025, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

25 Nov 2025 → 5 Jan 2026 · 4 dates
  1. Tender notice published330 days ago
    25 Nov 2025, 11:39 GMT
  2. Clarification questions by323 days ago
    2 Dec 2025, 17:00 GMT
  3. Submission deadline316 days ago
    9 Dec 2025, 17:00 GMT
  4. Contract starts289 days ago
    5 Jan 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    25 Nov 2025, 11:39 GMT
    UK4

Contracting authority & participating public bodies

Local Government Association (LGA)

Contracting authorityPrivate utility GB-COH: 11177145 18 smith square, london, London, sw1p 3hzContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender