Official UK procurement notice
AI and Automation Implementation Partner
Authority: LONDON LGPS CIV LIMITED (Public body)
What is being bought
Published requirement descriptionLondon LGPS CIV Limited (London CIV) is seeking to appoint an AI and Automation Implementation Partner to lead and support the practical implementation of prioritised artificial intelligence and automation use cases across its operations.
London CIV is an FCA-authorised Alternative Investment Fund Manager (AIFM) that manages approximately £30 billion of Local Government Pension Scheme (LGPS) assets on behalf of its 32 London Local Authority members and the City of London Corporation. London CIV operates a Microsoft 365 E5 environment and existing Azure cloud estate with OneLake/Fabric assets..
London CIV has recently initiated an AI Strategy programme (under a separate procurement) which will produce a prioritised portfolio of AI and automation use cases spanning investment operations, fund management, client and stakeholder reporting, compliance monitoring, and corporate functions. This procurement is to appoint the partner who will help us to implement that portfolio.
The appointed partner will be required to deliver the following core services across the contract term:
- Use case assessment, feasibility refinement, and phased implementation roadmap;
- Design, build, testing and deployment of AI and automation solutions to production-ready standard;
- Integration with London CIV's existing technology ecosystem, including portfolio management systems (PMS), order management systems (OMS), fund accounting platforms, Microsoft 365, and Azure;
- Assist in the implementation of AI governance, maintaining risk and regulatory compliance advisory for an FCA-regulated entity;
- Change management, staff training and internal capability building;
- Ongoing post-implementation support, optimisation, and performance reporting;
- Technical documentation, solution designs, operational runbooks, and governance artefacts.
CPV: Computer support and consultancy services · Programming services of application software · Systems and technical consultancy services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£525,000
- Economic & financial standing
The following conditions are mandatory, suppliers should not respond if they do not meet all the stated requirements.
M1 - Investment Management Firm Experience (Mandatory Gateway) The tenderer MUST demonstrate direct and verifiable experience of having undertaken AI and/or automation implementation engagements at Investment Management Firms. For these purposes, an Investment Management Firm means an entity that manages investment portfolios on behalf of third parties in a professional capacity, including but not limited to asset managers, investment managers, AIFMs, discretionary fund managers, and LGPS asset pools.
Evidence must be provided in the form of a minimum of two (2) completed case studies. Each case study must demonstrate: (a) the nature of the engagement and AI/automation solutions implemented; (b) the investment management context; (c) measurable outcomes achieved; and (d) a named reference contact at the client organisation.
Tenderers that cannot provide satisfactory evidence will be excluded. This criterion is assessed FIRST - submissions that fail M1 will not be evaluated further.
M2 ISO 27001 or Equivalent The tenderer must hold a current, valid ISO 27001 certification covering information security management, or demonstrate equivalent maturity through an alternative recognised framework (such as Cyber Essentials Plus or SOC 2 Type II). Evidence must be included with the tender submission.
M3 Financial StandingT- he tenderer must demonstrate adequate financial standing to perform a contract of approximately £350,000. London CIV reserves the right to request audited financial statements (most recent two years).
M4 The tenderer must nominate a named Senior Responsible Individual (SRI) who will be personally accountable for the quality and delivery of services. The SRI must be a senior employee or director of the tenderer.
M5 The tenderer must confirm that it is not subject to any mandatory or discretionary exclusion grounds under the Procurement Act 2023, by completing and signing the Declaration of Compliance.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Most Economically Advantageous Tender (MEAT): 85%
- Most Economically Advantageous Tender (MEAT): 15%
Published award criteria (2)
- Most Economically Advantageous Tender (MEAT)
- Most Economically Advantageous Tender (MEAT)
- Economic & financial standing
The following conditions are mandatory, suppliers should not respond if they do not meet all the stated requirements.
M1 - Investment Management Firm Experience (Mandatory Gateway) The tenderer MUST demonstrate direct and verifiable experience of having undertaken AI and/or automation implementation engagements at Investment Management Firms. For these purposes, an Investment Management Firm means an entity that manages investment portfolios on behalf of third parties in a professional capacity, including but not limited to asset managers, investment managers, AIFMs, discretionary fund managers, and LGPS asset pools.
Evidence must be provided in the form of a minimum of two (2) completed case studies. Each case study must demonstrate: (a) the nature of the engagement and AI/automation solutions implemented; (b) the investment management context; (c) measurable outcomes achieved; and (d) a named reference contact at the client organisation.
Tenderers that cannot provide satisfactory evidence will be excluded. This criterion is assessed FIRST - submissions that fail M1 will not be evaluated further.
M2 ISO 27001 or Equivalent The tenderer must hold a current, valid ISO 27001 certification covering information security management, or demonstrate equivalent maturity through an alternative recognised framework (such as Cyber Essentials Plus or SOC 2 Type II). Evidence must be included with the tender submission.
M3 Financial StandingT- he tenderer must demonstrate adequate financi…
- Price carries 15 of 100 points: a 10% discount moves about 1.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 19 Jun 2026, 10:34 BST
- Last source update
- 27 Aug 2026, 13:49 BST
- Award evaluation window
- Submission end – 22 Aug 2026
- Authority reference
P00526- FTS notice number
2026/S 000-057908- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b8c4Find a Tender
How it was run
Official notice- Submission deadline
- 25 Jul 2026, 12:00 BST
- Clarification deadline
- 11 Jul 2026, 17:00 BST
- Electronic submission
- Not allowed
- Accepted languages
- en
Tenders must be submitted via email to [email protected]
Timeline
19 Jun 2026 → 1 Oct 2026 · 6 dates- Tender notice published124 days ago19 Jun 2026, 10:34 BST
- Clarification questions by102 days ago11 Jul 2026, 17:00 BST
- Submission deadline88 days ago25 Jul 2026, 12:00 BST
- Award decision expected by60 days ago22 Aug 2026, 23:59 BST
- Latest notice published55 days ago27 Aug 2026, 13:49 BST
- Contract starts21 days ago1 Oct 2026, 00:00 BST
Notice history
5 events · 4 releases on Find a Tender · since 19 Jun 2026- Tender notice published19 Jun 2026, 10:34 BSTUK4
- Tender notice published20 Jul 2026, 10:28 BSTUK4
- Tender notice published21 Jul 2026, 14:21 BSTUK4
- Procurement termination notice published27 Aug 2026, 13:49 BSTUK12
- Status changed to complete27 Aug 2026, 13:49 BST
Published amendments (2)
There was a missing appendix in the original tender document, this has been added now, no other changes have been made.
A list of all questions and answers generated during the clarification period has been uploaded.
Routine re-releases (4)
- 2026-06: 1 release · 19 Jun 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 27 Aug 2026 | CancelledThe requirement was for a partner to implement a portfolio of AI and automation use cases. The procurement of software licences was expressly outside its scope: the platforms on which the work would be delivered were already licensed to London CIV and were identified in the tender documents. Since the tender notice was published, London CIV has completed the prioritisation of that use case portfolio. That work has established that the portfolio can be delivered within London CIV's existing platforms, and that the implementation capability can be developed and retained within London CIV's own data and AI function. London CIV has therefore decided to develop that capability internally rather than appoint an external implementation partner. The decision has been taken before any tenderer was notified of the outcome of the evaluation. It reflects a change in London CIV's assessment of how the requirement is best met. It is not a reflection on any tender received, or on any tenderer. London CIV is grateful to all those who submitted tenders, and regrets the position in which this decision places them. Any queries should be sent to [email protected] quoting P00526. |
Contracting authority & participating public bodies
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications List of questions raised by suppliers and LCIV's responses.
- Bidding documents and specifications The Tender document has been amended to incorporate a new Annex D, this should be used to insert the response to the M3 mandatory requirement on Financial Standing.
- Bidding documents and specifications UK4 Tender Notice Supplementary information to assist suppliers in understanding our process and requirements.
- Bidding documents and specifications Tender document
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender