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Published 2 Oct 2025, 15:35 BST

Official UK procurement notice

Funeral Services 2026 · UK public procurement notice

Official notice

Authority: Nottinghamshire County Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Community & Cultural Services (98) Delivery: East Midlands (UKF)
Published estimate£360,000≈ £90k / year · £450,000 inc. VAT
Submissions closed 3 Nov 2025awarded 15 Dec 2025
Awarded to A.W. Lymn The Family Funeral Service Limited
Contract term 4 yrsends 31 Mar 2030 · up to 31 Mar 2032 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Nottinghamshire County Council has a statutory duty under Section 46 of the Public Health (Control of Diseases) Act 1984 to undertake the cremation or burial of people who die whilst living in residential care or a nursing home or a supported living complex within Nottinghamshire when there is no-one willing or able to make funeral arrangements for them. This contract is to facilitate funerals in these circumstances.

The Provider must:

  • Be able to facilitate both burials and cremations.
  • Work to the National Association of Funeral Directors existing Code of Practice The Funeral Director Code - The NAFD, or equivalent.
  • Be able to provide a cost effective and responsive service to the whole of the Council's geographic area.
  • Liaise with the Council's designated Business Support Administrators (PoPPFA Team) and provide a written quotation for all expenses to be incurred for each individual funeral.
  • Arrange for the removal of the deceased Person from the residential home, nursing home or a supported living complex as appropriate to the funeral home, which must be located within the Nottinghamshire County boundary (including Nottingham City).
  • Collect a deceased on any day, including weekends and public holidays.
  • Ensure cremations and burials take place within a maximum of two weeks (10 working days) from the date of death, unless there are exceptional circumstances which result in a delay.
  • Arrange a funeral at a crematorium or cemetery that is closest to the residential accommodation in which the Person died, unless the Person has expressed a wish to be buried or cremated in another area of Nottinghamshire.
  • The funeral must depart either from the funeral home or from the residential home where the Person died.
  • Provide a hearse.
  • Provide adequate bearers.
  • Be responsible for the dressing and coffining of the body.
  • Provide a fabric shroud.
  • Provide a flower tribute.

It is estimated that under the contract approximately 30 funerals will be required each year.

The contract will initially run for four years, from 1 April 2026 to 31 March 2030.There is an option to extend for up to a further two years up to 31 March 2032.

The maximum contract value assigned to these requirements is £450,000 (inclusive of VAT) over the maximum term allowed of 6 years.

  • The authority expects to re-tender this requirement around 1 Oct 2029, 23:59 BST.

CPV: Funeral services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsSMEPublished value£360,000
Contract period: 1 Apr 2026 – 31 Mar 2030 (4 yrs) · up to 31 Mar 2032 with extensionsValue: £360,000 exc. VAT · £450,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: There is an option to extend for a further two years further to expiry of the initial term.
98371000 Funeral services
Pre-qualification & selection criteria (PQQ)1
  • Technical & professional ability

    Work to the National Association of Funeral Directors existing Code of Practice The Funeral Director Code The NAFD, or equivalent.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 54%Price: 40%Social value: 6%
Published sub-criteria (7)
  • Countywide coverage: 18%
  • Equality & Diversity: 9%
  • Business Continuity: 15%
  • Quality Assurance: 12%
  • Price for a standard funeral: 32%
  • Pricing for additional items: 8%
  • Social Value: 6%
Published award criteria (7)
  • Countywide coverage
  • Equality & Diversity
  • Business Continuity
  • Quality Assurance
  • Social Value
  • Price for a standard funeral
  • Pricing for additional items
Conditions of participation1
  • Technical & professional ability

    Work to the National Association of Funeral Directors existing Code of Practice The Funeral Director Code The NAFD, or equivalent.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Oct 2029
First published
2 Oct 2025, 15:35 BST
Last source update
18 Feb 2026, 13:39 GMT
Award evaluation window
Submission end – 1 Dec 2025
Authority reference
DN790761
FTS notice number
2025/S 000-061845
Latest notice
Contract details notice (UK7)
Classification (CPV)
Funeral services
Delivery area
East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-05a722 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
3 Nov 2025, 12:00 GMT
Clarification deadline
24 Oct 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Opportunities/Index ↗

Timeline

2 Oct 2025 → 1 Apr 2026 · 8 dates
  1. Tender notice published379 days ago
    2 Oct 2025, 15:35 BST
  2. Clarification questions by357 days ago
    24 Oct 2025, 12:00 BST
  3. Submission deadline347 days ago
    3 Nov 2025, 12:00 GMT
  4. Award decision expected by319 days ago
    1 Dec 2025, 23:59 GMT
  5. Assessment summaries sent303 days ago
    18 Dec 2025
  6. Standstill ends284 days ago
    5 Jan 2026, 23:59 GMT
  7. Latest notice published240 days ago
    18 Feb 2026, 13:39 GMT
  8. Contract starts199 days ago
    1 Apr 2026, 00:00 BST

Notice history

6 events · 4 releases on Find a Tender · since 2 Oct 2025
  1. Tender notice published
    2 Oct 2025, 15:35 BST
    UK4
  2. Tender notice published
    2 Oct 2025, 16:09 BST
    UK4
  3. Contract award notice published
    19 Dec 2025, 12:35 GMT
    UK6
  4. Status changed to complete
    19 Dec 2025, 12:35 GMT
  5. Contract signature expected
    31 Jan 2026, 23:59 GMT
    scheduled
  6. Contract details notice published
    18 Feb 2026, 13:39 GMT
    UK7
Published amendments (1)

Direct link to the opportunity on the ProContract e-tendering portal provided.

Routine re-releases (4)
  • 2025-10: 1 release · 2 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £360,0001 award exc. VAT
Bids received 64 from SMEs
Contracts signed 1latest 11 Feb 2026
Awarded toValueDateStatus
A.W. Lymn The Family Funeral Service LimitedSME1 Apr 2026 – 31 Mar 2030 · up to 31 Mar 2032Extensions: The Council may extend this Agreement beyond the Initial Term by a further period of two years.£360,00015 Dec 2025Awarded

Contracts

  • Agreement for the provision of Funeral Services · A.W. Lymn The Family Funeral Service LimitedSME

    Signed
    11 Feb 2026
    Value
    £360,000
    Period
    1 Apr 2026 – 31 Mar 2030 · up to 31 Mar 2032 with extensions
    Status
    active
    Extensions
    There is an option to extend for up to a further two years until 31 March 2032. The extension option will be exercised at the sole discretion of the Council.
    Options
    Some situations may require additional services at an additional cost. These include for instance: • Collection of the body outside the normal working hours of a particular branch or office of the Provider • Collection of the body from outside the Nottinghamshire County geographic boundary • Providing one following passenger vehicle for up to six mourners • Arranging a funeral at a location other than the one closest to the residential accommodation in which the Person died. • When the Care Home, Nursing Home or Supported Living Complex have requested that the vehicle departs from their premises instead of the funeral providers location. • In the infrequent situation where the deceased has already been collected by a different Provider following arrangement by the Residential Care Home, Nursing Home or Supported Living Complex and subsequently needs to be collected from the location of the different Provider by the contract Funeral service provider. In these circumstances any associated charges will be reimbursed to the contract Funerals provider on receipt of the relevant invoice. • Embalming the body • A Chapel visit Other fees that are determined by outside agencies must be charged at the relevant supplier's standard rate. These include: • Burial fees for the churchyard or cemetery • Cremation fees for the crematorium • Fees and travelling expenses for a minister or civil celebrant • Fees for doctors or medical professionals

    No agreed KPIs: The contract value is not greater than £5 million including VAT.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6final-stage tenders40—

Contracting authority & participating public bodies

Nottinghamshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBCV-5152-BXBP County Hall, Loughborough Road, Nottingham, East Midlands, NG2 7QPContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender