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Published 24 Aug 2022, 14:20 BST

Official UK procurement notice

Adult Service Case Management and Finance on Premises Software

Official notice

Authority: Swindon Borough Council (Local council)

GoodsOpen procedureSME suitable
Sectors: Software Packages & ERP (48) Delivery: South West (UKK14)
Awarded value£1,600,325published contract · exc. VAT
Submissions closed 10 Oct 2022awarded 29 Nov 2022
Awarded to Liquidlogic Limited

What is being bought

Published requirement description

Swindon Borough Council’s (SBC) Adults Services is Tendering for the provision of an on-premises Adult Services Case Management and Finance system. This is a business-critical software which enables the authority to meet the statutory requirements of an Adults Service and the finance requirements associated with this. The contract start date for the procured system will be in January 2023

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: South West
Extensions: The initial contract term will be for 5 years with an option to extend for a further 10 periods of 1 year, for a potential total contract term of 15 years as stated in the ITT documents.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 90%Price: 10%
Published sub-criteria (10)
  • Quality - Functional: 37.48%
  • Quality - Finance: 21.26%
  • Quality - Implementation: 14.97%
  • Quality - Technical: 3.31%
  • Quality - Support & Maintenance: 1.98%
  • Quality - Demonstration - Social Work: 4.5%
  • Quality - Demonstration - Finance: 3%
  • Quality - Demonstration - Reporting: 2.5%
  • Quality - Technical Review: 1%
  • price: 10%
Published award criteria (10)
  • Quality - Functional: 37.48
  • Quality - Finance: 21.26
  • Quality - Implementation: 14.97
  • Quality - Technical: 3.31
  • Quality - Support & Maintenance: 1.98
  • Quality - Demonstration - Social Work: 4.5
  • Quality - Demonstration - Finance: 3
  • Quality - Demonstration - Reporting: 2.5
  • Quality - Technical Review: 1
  • Price: 10
What this means for your bid
  • Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
24 Aug 2022, 14:20 BST
Last source update
13 Dec 2022, 08:22 GMT
Award evaluation window
10 Oct 2022 – …
Authority reference
DN629461
FTS notice number
2022/S 000-035134
Classification (CPV)
Software package and information systems
Delivery area
South West (UKK14)
Official registry OCID
ocds-h6vhtk-036282 Find a Tender
Contract terms
Performance terms

In the procurement documents

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
10 Oct 2022, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
10 Oct 2022, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Timeline

10 Oct 2022 → 13 Dec 2022 · 3 dates
  1. Submission deadline
    10 Oct 2022, 14:00 BST
  2. Bids opened
    10 Oct 2022, 14:00 BST
  3. Notice published
    13 Dec 2022, 08:22 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    13 Dec 2022, 08:22 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,600,3251 contract exc. VAT
Bids received 41 from SMEs
Contracts signed 1latest 29 Nov 2022
Awarded toValueDateStatus
Liquidlogic Limited£1,600,325 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic1——

Contracting authority & participating public bodies

Swindon Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Swindon Borough Council, Civic Offices, Euclid Street, Swindon, South West, SN1 2JHContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • Liquidlogic limitedAwarded supplier The Maidstone Studios, Vinters Business Park, New Cut Road, Maidstone, South West, ME14 5NZ

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria